At a Glance
- Tasks: Support teams with document management and ensure compliance with protocols.
- Company: Join a forward-thinking company committed to inclusiveness and equality.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Other info: Opportunity for personal growth and cultural change within the business unit.
- Why this job: Make a difference by promoting digital information management and enhancing team collaboration.
- Qualifications: Experience with document management systems and strong organisational skills required.
The predicted salary is between 30000 - 40000 € per year.
Responsibilities
- Support the delivery teams with uploading and downloading documentation onto the document management systems.
- Raise document numbers (MIDP numbers) and manage electronic filing on shared drive.
- Chase supply chain and delivery teams for outstanding paperwork.
- Collaborate with the EKFB team to ensure adherence to EKFB Document Control protocols.
- Upskill and share best practices with the wider team where required.
- Encourage and train project team members to view and manage information electronically as agreed with project leadership.
- Support the escalation of any issues regarding overdue and/or outstanding documentation with relevant project stakeholders.
- Maintain awareness and compliance with Client EDMS requirements to ensure timely delivery of Project documentation.
- Maintain responsibility for your own workload, continually developing skills and knowledge.
- Support cultural change within the business unit and project by promoting a digital approach to information management.
Qualifications
- Experience in using an electronic document management system.
- Experience in an administration role.
- Good communication and organisational skills.
- Good attention to detail.
- Must hold a full driving licence and have access to a vehicle.
Equal Opportunity
EKFB is committed to inclusiveness and equality of opportunity. We welcome applications from all backgrounds, experiences, and abilities. We will make reasonable adjustments to support applicants throughout their employment journey.
Document Control & Information Coordinator employer: EKFB
At EKFB, we pride ourselves on being an excellent employer, offering a supportive work culture that values inclusivity and continuous development. As a Document Control & Information Coordinator, you will benefit from opportunities to enhance your skills while collaborating with a dedicated team committed to best practices in information management. Our location fosters a dynamic environment where innovation thrives, making it an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Document Control & Information Coordinator
✨Tip Number 1
Get to know the company culture before your interview. Check out their website and social media to see how they communicate and what values they promote. This will help you tailor your responses and show that you're a great fit for their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your skills, especially in document management and communication, align with the role of Document Control & Information Coordinator.
✨Tip Number 3
Don’t forget to prepare some questions for your interviewer. Ask about their document control protocols or how they encourage digital approaches within the team. This shows your interest and helps you gauge if the company is the right fit for you.
✨Tip Number 4
After the interview, send a thank-you email to express your appreciation for the opportunity. Mention something specific from the conversation to remind them of your enthusiasm for the role. It’s a small gesture that can make a big difference!
We think you need these skills to ace Document Control & Information Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience with electronic document management systems and administration roles. We want to see how your skills match the responsibilities listed in the job description!
Show Off Your Communication Skills:Since good communication is key for this role, include examples of how you've effectively communicated with teams or stakeholders in the past. We love seeing those collaboration stories!
Be Detail-Oriented:Attention to detail is crucial for this position. When writing your application, double-check for any typos or errors. We appreciate candidates who take pride in their work and present it well!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at EKFB
✨Know Your Document Management Systems
Familiarise yourself with electronic document management systems before the interview. Be ready to discuss your experience and any specific systems you've used, as this role heavily relies on these tools.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities. Think of times when you successfully managed documentation or streamlined processes, as this will demonstrate your fit for the role.
✨Communicate Clearly
Since good communication is key in this position, practice articulating your thoughts clearly. You might be asked how you would handle chasing up outstanding paperwork, so have a strategy in mind.
✨Emphasise Your Adaptability
This role involves promoting a digital approach to information management. Be prepared to discuss how you've adapted to new technologies or processes in the past, showing your willingness to embrace change.
