Billing Coordinator (Maternity Cover)
London | Full-Time | 15-Month Fixed Term Contract | Start: December 2026
Most billing roles ask you to keep the machine running. This one asks you to help rebuild it.
We're looking for an Billing Coordinator to join our London billing team on a 15-month contract, covering maternity leave. You'll own e-billing for an award-winning international patent firm — and you'll do it as part of a team actively using AI to redesign how billing works.
Two reasons this isn't a standard maternity cover
- You get a real handover. You'll start in early January and work alongside the colleague you're covering until she goes on leave in March. That's around two months, side by side — a full billing cycle together, introductions to the fee earners and clients you'll be looking after, and our systems learned from the person who runs them today. No being thrown in at the deep end, no piecing it together from a handover document.
- You get to build with AI. EIP is investing seriously in AI, and billing is one of the places it's happening for real — testing tools and building agents that take the manual, repetitive work out of the process. You'll be part of that: spotting the friction in your own workflow, helping design and test the fixes, and shaping what a billing function looks like when agents handle the grind. Very few billing roles anywhere are offering that right now, and it stays on your CV long after this contract ends.
What you'll do
- Own e-billing. Set up new e-billing clients end to end, upload LEDES files and invoices, manage rates, rejections and queries, and work hand in glove with Credit Control
- Bill across the firm. Monthly billing for both our patent prosecution and Litigation clients — WIP reports, amendments, drafting and finalising bills
- Be the go-to. First point of contact for billing queries from our attorneys and lawyers across the UK, Europe and the US
- Work in Business Central. Processing sales invoices and handling inter-company posting from our US office
- Make it better. Find the repetitive tasks worth automating, and help build and test the agents that do it
What you'll bring
- Around 2 years' legal billing experience — patent or litigation billing especially welcome
- Hands-on e-billing: LEDES files, client portals, and the confidence to navigate one you've never seen before
- Genuine interest in the patent world and curiosity about the technology our clients are creating
- AI-curious at minimum. Used AI tools before? Great. Haven't, but want to? Also great — the mindset matters more than the tool list
- Strong numbers, sharp eye for detail, and excellent Excel
- The ability to juggle priorities and communicate clearly with people at every level
- Business Central or Inprotech experience is a bonus, not a must.
Why EIP?
EIP is an award-winning specialist patent firm with offices across Europe and the US, working with everyone from ambitious start-ups to global blue-chips in telecoms, software, pharma, medical devices and aerospace. We combine patent attorneys, litigators and commercial IP lawyers under one roof — which makes the billing genuinely interesting, and gives you exposure you won't get in a general practice.
The billing team is six people: four in London, two in Bath. They're a friendly bunch who actually like being in the office together — and the whole London team, manager included, is in every Thursday.
Rewards and benefits: competitive salary, discretionary bonus, 25 days' holiday plus bank holidays, private medical insurance, group pension, hybrid working (three days in, two from home), reduced hours on office days, flex leave, holiday loyalty, cycle to work, season ticket loan, electric vehicle scheme and an Employee Assistance Programme.
Diversity and inclusion
Diversity is an intrinsic part of EIP's culture. We're proud to support the IP Inclusive initiative and are a signatory to the IP Inclusive Charter. We welcome applications from all backgrounds, and reasonable adjustments are available at every stage of our process — just tell us what you need.
EIP — Better, different™
Billing Coordinator (15m Fixed-Term) - London employer: EIP
EIP Dynamics is an exceptional employer that fosters a high-performance culture while prioritising work-life balance through a hybrid work model. Employees benefit from engaging in high-value engineering patent matters, with ample opportunities for professional growth and collaboration across international teams, making it a rewarding environment for those passionate about engineering and patent law.
