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For Companies At a Glance
- Tasks: Support project documentation, procurement, and general admin tasks in a dynamic construction environment.
- Company: Join a growing fit-out company focused on innovative solutions for commercial and education markets.
- Benefits: Enjoy flexible working hours and gain valuable industry experience in a supportive team.
- Why this job: This role offers hands-on experience in project management and a chance to thrive in a fun, challenging culture.
- Qualifications: Previous admin experience and strong Microsoft Office skills are essential; construction knowledge is a plus.
- Other info: Temporary full-time role until September 2025, with opportunities for growth in a close-knit team.
The predicted salary is between 24000 - 36000 £ per year.
We are looking for an individual who has a professional and highly focused approach to any task undertaken and who can add real value to this growing business. Project documentation management, procurement support, and general administrative support are at the forefront of this role.
What You'll Be Doing
- Supporting the procurement of project materials by raising purchase orders to suppliers, checking order acknowledgements match against purchase orders regarding specification and quantities, and assisting with accounts queries, as instructed by the Project Support team.
- Monitoring the operations inbox and phone line and delegating calls and emails out to the relevant persons.
- Ensuring project documentation, such as drawings, site set-up files, and Health and Safety records (RAMS and O&M Manuals), are compiled, aligned, printed, and issued to clients and subcontractors.
- Assisting with miscellaneous project preparation tasks, such as ensuring delivery addresses/contacts are accurate, preparing outgoing delivery paperwork for the warehouse team, maintaining organised project systems, liaising with project managers on admin tasks (e.g. booking hotels), and using main contractor platforms to schedule site deliveries and ensure all documents are accurate and up to date.
- Ownership of small-scale delivery projects during peak season, including placing orders and arranging delivery.
- Management of office supplies for the Operations department.
Additional Information
- Temporary role, full-time (expected duration until the end of September 2025).
- Working hours: 8am - 4pm (flexible for the right candidate).
About the Role
Do you have experience in an administrative support role and are looking to try something new? This is more than just an administrator role; you'll take on engaging duties that help you gain valuable experience in the industry and exposure to project management tasks. Due to our continued growth in the commercial fit-out industry, we are seeking a highly organised and detail-oriented administrator to join our operations team in Crawley to provide administrative support during our peak summer period. The successful candidate will provide administrative and clerical support primarily to the project support team and the project management team where necessary. Familiarity with construction terminology and processes is desirable, along with knowledge or previous experience using procurement software.
About Us
We are a dynamic fit-out and interiors company dedicated to providing innovative consultancy, fit-out, refurbishment and furniture solutions for the commercial and education markets. We work together as a close-knit team, valuing our family heritage while on an exciting journey of growth; it is a fun but challenging place to work.
Essential Skills
- Previous experience in administrative support, as an administrator, admin assistant, or in a similar role.
- Strong proficiency in Microsoft Office (Word, Excel, Outlook).
- Ability to multitask, prioritise effectively, and work under pressure.
- Excellent organisational skills and attention to detail.
- Strong written and verbal communication skills.
- Ability to work well in a team.
Desired Skills
- Experience within the construction, education, or fit-out industry.
- Familiarity with construction terminology and processes.
- Previous experience utilising procurement software (such as ERP or Enapps).
Take on a role that is truly different; join us as an administrator today!
Temporary Administrative Support - Construction Projects in Crawley, West Sussex employer: Eightspace LLP
Contact Detail:
Eightspace LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Temporary Administrative Support - Construction Projects in Crawley, West Sussex
✨Tip Number 1
Familiarise yourself with construction terminology and processes. This will not only help you understand the role better but also demonstrate your commitment and readiness to engage with the industry.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've managed multiple tasks or projects in the past. Be ready to discuss these experiences during any interviews.
✨Tip Number 3
If you have experience with procurement software, be sure to mention it. If not, consider familiarising yourself with common tools like ERP or Enapps to show your willingness to learn.
✨Tip Number 4
Network with professionals in the construction and fit-out industry. Engaging with others can provide insights into the role and may even lead to valuable connections that could help you land the job.
We think you need these skills to ace Temporary Administrative Support - Construction Projects in Crawley, West Sussex
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience, particularly in construction or project management. Emphasise skills like organisation, attention to detail, and proficiency in Microsoft Office.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific duties from the job description that you are excited about and how your previous experience aligns with them.
Highlight Relevant Skills: In your application, clearly outline your skills related to procurement support, documentation management, and communication. Use examples from past roles to demonstrate your capabilities.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Eightspace LLP
✨Showcase Your Organisational Skills
Since the role requires excellent organisational skills, be prepared to discuss specific examples from your past experiences where you successfully managed multiple tasks or projects. Highlight how you prioritised your workload and maintained attention to detail.
✨Familiarise Yourself with Construction Terminology
Understanding construction terminology is a plus for this position. Brush up on relevant terms and processes before the interview, so you can confidently discuss how your knowledge aligns with the company's needs.
✨Demonstrate Proficiency in Microsoft Office
As strong proficiency in Microsoft Office is essential, be ready to talk about your experience with Word, Excel, and Outlook. You might even want to mention specific tasks you've accomplished using these tools, such as creating reports or managing schedules.
✨Prepare Questions About the Role
Interviews are a two-way street, so prepare thoughtful questions about the role and the company. This shows your genuine interest and helps you determine if the position is the right fit for you. Ask about team dynamics, project types, or growth opportunities within the company.
