Assistant Project Manager

Thomas & Adamson International Limited (part of the Egis Group)

Over the last 90 years, across the UK, USA and the Middle East, Thomas & Adamson have been supporting leading organisations through the challenges of procuring, delivering and operating their built assets. The personalised nature of our advice gives our clients what they really want; greater confidence, more time and increased return on investment.

We are a UK-based consultancy firm that offers project management, cost management, building surveying, and construction safety services.

Our parent company, Egis, is a leading global architectural, consulting, construction engineering and mobility services firm. With a worldwide reputation for excellence and sustainability, Egis and Thomas and Adamson together provide comprehensive, creative, and trusted advisory services to our clients.

Egis is a global consulting and engineering firm working in construction, transport and mobility services. Joining our Group and its over 20,000 employees means, above all, sharing our values as a people-first company, strongly committed to sustainability and innovation. As one of the world’s leading consultancy, construction engineering and operating firms, we hold ourselves responsible for today’s biggest challenges; fighting climate change, the digital transition and meeting the needs of growing populations. We do this by designing smart, green infrastructure, transport and buildings, creating a sustainable future for communities everywhere.

We are now looking for an Assistant Project Manager to join our team in Edinburgh or Glasgow.

As an active Assistant PM within our project management team, you will support multiple and complex work assignments, helping to deliver within timeframes to provide exemplary professional services to our clients. You will grow to be as comfortable working autonomously as you will be within a team and will always strive to deliver best in class services for a broad range of clients over multiple sectors, across multiple projects.

Your approach will represent T&A’s company values and will provide a personal, quality-focused service that delivers upon the clients\’ business objectives. You will establish strong, supportive, professional relationships with colleagues, clients and the wider project teams built on mutual respect, trust and integrity all whilst contributing to Thomas and Adamson’s strategic business growth.

Your primary responsibilities will include:

Planning

• Contributing to the development of Project Management Plans, establishing project strategy and lines of communication for all project stakeholders.
• Supporting the development of master programmes identifying project milestones and project team member responsibilities.
• Contributing to the interrogation of construction programmes, agreeing changes or enhancements.

Engaging

• Liaising with key stakeholders to fully define project requirements and develop the project brief.
• Establishing, implementing and leading project meetings with all project team members and stakeholder groups on allocated commissions / supporting on others.
• Producing project correspondence ensuring actions are clearly defined and delivered upon by all project team members within agreed timescales.

Procuring

• Contributing to the production of and issuance of Request for Proposals (RFPs) and other appointment documents.
• Actively participating in the preparation of tender documents in conjunction with the internal / external Cost Management department ensuring a full and comprehensive understanding of the project requirements is conveyed and reflected in tender documentation.
• Assisting with the review and commenting upon tender returns from a technical compliance standpoint.
• Negotiating with contractors to ensure tender costs represent best value.

Managing Risk, Delivering Value

• Assisting with the review and commentary on design packages to ensure compliance with the project brief.
• Contributing to value engineering and risk review workshops.
• Compiling and tracking risk mitigation activities and value engineering opportunities.
• Assisting with the assessment of Contractor’s claims for delay events; working with commercial team members to establish entitlement.

Project Administration

• Assessing and reporting on contractor progress and commercial matters during delivery.
• Assessing quality on-site, raising instructions for defect rectification when necessary.
• Managing the design team to ensure all contract requirements are being fulfilled.
• Managing and coordinating responses to technical queries or requests for information.
• Processing Contract Instructions and other contractually mandated procedures.
• Ensuring document management and communications protocols are adhered to.

General Duties

• Overseeing / reviewing / approving the work of sub-consultants or directly appointed project team members.
• Providing other professional services as directed by senior staff and/or as required by project appointments.
• Participating in and delivering professional development and training activities working continually to further develop your knowledge and experience.
• Building upon and maintaining culture.
• Mentoring more junior staff.
• Networking and supporting business development objectives.

Key attributes:

• Hands-on, results-oriented and client-centric.
• Energized with a strong work ethic and a willingness to learn.
• Excellent interpersonal skills.
• Ability to deal with ambiguity and a consummate and organized multi-tasker.
• Strong communications, listening, and presentation skills.
• Decisive and calm under pressure.
• Transparent and accountability-oriented.

• Education to degree level.
• 1-4 years of project management experience (ideally in a Consultancy business)
• Working towards Member of Royal Institution of Chartered Surveyors (MRICS) or equivalent
• Proficiency in the Microsoft Office suite including Excel, Project and Word

Equality, Diversity & Inclusion:

At EGIS, we are an Equal Opportunities employer and we recognise the value of a diverse organisation. EGIS appreciates all job applications. If you decide to apply for an opportunity at EGIS, your application will be assessed based purely on your experience, the essential and desirable criteria, and your suitability for the role. We value each and everyone’s contribution as this builds our culture and means, if you work for EGIS, you will be included, listened to, and respected.

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