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- Tasks: Manage document control processes and ensure compliance with industry standards.
- Company: Join Egis, a global leader in construction engineering and mobility services with 50 years of experience.
- Benefits: Enjoy a full-time role with opportunities for growth and a diverse work environment.
- Why this job: Be part of innovative projects that impact sustainable cities and transport solutions.
- Qualifications: Proficient in EDMS systems and strong communication skills required.
- Other info: We value diversity and inclusion, welcoming candidates from all backgrounds.
The predicted salary is between 42000 - 60000 £ per year.
As an international player in construction engineering and mobility services, Egis offers a unique global opportunity, combining consulting, engineering, and infrastructure operations.
Our capacity for innovation allows us to respond to the challenges of the climate and digital world, offering solutions and recognised expertise in the transport and mobility, sustainable cities, building, water, environment, and energy sectors.
The Egis Group has more than 50 years of experience, presence in 75 countries, and 18,000 employees around the world.
Egis Transport Solutions (ETS), a business unit of the Egis Group, bringing together all the necessary expertise for guided urban transport and heavy rail systems. Our business provides a full range of consultancy services from initial project feasibility to delivery, commissioning and close out. We deliver design and resource solutions to our wide range of clients ensuring safe and successful delivery.
We are seeking a highly organized and detail-oriented Document Control Manager to join our team. The successful candidate will be responsible for managing and overseeing document control process to ensure that all client documents are accurate, up-to-date, and compliant with industry standards and regulations. They should also understand how to manage and control SharePoint power automate workflows.
The successful candidate will play an integral role in the development of our information management services, alongside delivering success for our clients.
Job Description
As a Document Control Manager, you will manage client and stakeholders document control activity, implement and control policies & procedures to capture, store, protect, share, distribute and manage project information.
Key Responsibilities:
- Promoting the importance of good document and records management, act as subject matter expert, and support by providing training in document management procedures
- Acting as the administrator of company/client EDMS environments, including the configuration of templates and data sources
- Creating and deactivating EDMS users
- Controlling and updating of EDMS permission groups
- Interacting directly with project teams to gather, document and implement requirements for EDMS.
- Develop workflows/rules for engineering applications to suit project processes and business requirements for collaboration and work sharing.
- Monitoring and maintaining the system performance of EDMS, support and provide fixes on applications.
- Maintaining technical support documentation.
- Ensuring that all documentation within assigned project or programme areas is managed by programme staff according to the relevant programmes’ procedures and work instructions.
- Working with programme and project management teams to achieve and maintain the quality of the document control system using effective and systematic monitoring and training to prevent problems occurring.
- Performing internal compliance audits in configuration and document management and control preparing regular reports to identify improvements to document control system
- Working with document owners to ensure compliance with standards set to protect and preserve electronic and hard copy records across projects for legal, fiscal, commercial, operational, or historical reasons.
- Providing administrator services to programme staff associated with controlling, standardising, and managing user requests for the creation of folders, management, and maintenance of access permissions.
- Guiding and assisting project teams to meet time and quality standards for document management tasks associated with getting documents ready and approved as each project goes through the lifecycle process.
- Liaise with and distribute project related information with all levels of the project team and potentially external parties.
- Use client-based document control systems for issuing and receiving documents and transferring these to parent company systems as required.
- Reviewing and maintaining the accuracy of project data, editing as required to ensure it is up to date/correct.
- Maintaining confidentiality around sensitive documentation.
- Undertaking such other duties as the organisation may reasonably require.
Who you will work with:
External:
Clients and other stakeholders
Construction teams
Multi-disciplinary project team
Designers
Internal:
Project team
Egis UK consulting business
Head office functions
Qualifications:
- Proficient in EDMS systems such as ProjectWise, eB, Aconex, ASITE and SharePoint workflows /power automate.
- Listening and communication skills
- Ability to prioritise, manage time well and troubleshoot.
- Strong interpersonal, communication and customer service skills
- Computer literate and well versed in Microsoft office.
- High level of proactivity
- HNC/NVQ Information management or
- HNC/NVQ Administration or
Diversity & Inclusion:
We are an Equal Opportunities employer and we strive to build a workforce that truly reflects the communities we represent. We welcome candidates from all backgrounds, regardless of age, disability, gender, gender identity, gender expression, race, religion or belief, sexual orientation, socioeconomic background, and any other protected characteristic. If you decide to apply for an opportunity with us, your application will be assessed based purely on your experience, the essential and desirable criteria, and your suitability for the role. We value each and every one’s contribution as this builds our culture and means that if you work with us, you will be included, listened to, and respected.
Seniority level
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Seniority level
Mid-Senior level
Employment type
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Employment type
Full-time
Job function
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Job function
Information Technology
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Industries
Civil Engineering and Rail Transportation
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Document Control Manager employer: Egis in the UK
Contact Detail:
Egis in the UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Control Manager
✨Tip Number 1
Familiarise yourself with the specific EDMS systems mentioned in the job description, such as ProjectWise and SharePoint. Having hands-on experience or even completing online tutorials can give you a significant edge during interviews.
✨Tip Number 2
Network with professionals in the construction engineering sector, especially those who work with document control. Attend industry events or join relevant online forums to gain insights and potentially get referrals.
✨Tip Number 3
Prepare to discuss your experience with managing document workflows and compliance audits. Think of specific examples where you improved document management processes, as this will demonstrate your capability for the role.
✨Tip Number 4
Showcase your communication skills by being clear and concise when discussing your past experiences. Since the role involves liaising with various stakeholders, emphasising your ability to communicate effectively will be crucial.
We think you need these skills to ace Document Control Manager
Some tips for your application 🫡
Understand the Role: Before applying, make sure to thoroughly read the job description for the Document Control Manager position. Understand the key responsibilities and qualifications required, as this will help you tailor your application.
Highlight Relevant Experience: In your CV and cover letter, emphasise your experience with EDMS systems like ProjectWise, eB, Aconex, and SharePoint workflows. Provide specific examples of how you've managed document control processes in previous roles.
Showcase Your Skills: Make sure to highlight your strong interpersonal, communication, and customer service skills. Mention any relevant qualifications such as HNC/NVQ in Information Management or Administration, as these are important for the role.
Tailor Your Application: Customise your CV and cover letter to reflect the values and mission of Egis. Mention your commitment to diversity and inclusion, as well as your proactive approach to problem-solving and time management.
How to prepare for a job interview at Egis in the UK
✨Know Your EDMS Systems
Familiarise yourself with the specific EDMS systems mentioned in the job description, such as ProjectWise, eB, Aconex, ASITE, and SharePoint workflows. Be prepared to discuss your experience with these tools and how you've used them to manage document control processes effectively.
✨Demonstrate Organisational Skills
As a Document Control Manager, being organised is key. Prepare examples of how you've successfully managed multiple projects or documents simultaneously. Highlight your ability to prioritise tasks and maintain accuracy under pressure.
✨Showcase Your Communication Skills
Effective communication is crucial for this role. Be ready to discuss how you've interacted with various stakeholders, including project teams and clients. Provide examples of how you've trained others in document management procedures or resolved conflicts.
✨Prepare for Compliance Questions
Since compliance is a significant part of the role, review relevant industry standards and regulations. Be prepared to discuss how you've ensured compliance in previous roles and any audits you've conducted to maintain document control integrity.
