Business Support Officer/Junior Doc Control

This is a permanent contract with Egis and seconded to Connect Plus Ltd (M25). Based in South Mimms depot 3 days per week, 2 days remote. Egis is a leading global consulting, construction engineering and operating firm. We work side by side with clients to build a more balanced, sustainable and resilient world.

Our Purpose: Egis is committed to help with solving the great equation of the 21st century: successfully blending improved people's quality of life with supporting communities in their social and economic development, whilst drastically reducing carbon emissions and achieving vital 2050 net zero targets.

Our Values: We are a Responsible, People-First and Creative Company. Within Egis Group, Consulting and Operations Business Line is one of the world leaders in the financial project structuring of PPP projects, as well as in the operation of infrastructures and services.

About The Role: Reporting to the Head of Performance and Operations, this dual-purpose role is to deliver effective management of project documents and records ensuring they are compliant with all contractual, legal, and Integrated Management System (IMS) requirements. Additionally, the role provides essential business support to the wider team including administrative and general office management activities.

• Business Support: Provide support to the wider team including packaging and formatting documents for submissions, maintaining meeting room diaries and ensuring rooms are ready for use. The role will also involve supporting the work of the CEO’s executive assistant during periods of absence or during high volumes of work activity.
• Document Management: This role is critical in managing all project documentation to ensure compliance against contractual, legal and Integrated Management System (ISO 9001) requirements for auditing and operational purposes. Responsible for maintaining document registers, version control and the timely submission of documents to our client and other relevant stakeholders.
• Quality Assurance: Ensure documents comply with legal, contractual and quality management standards for auditing purposes. Legal requirements include data protection.
• Audits: Provide support during certified management system surveillance and recertification audits including PAS 99, ISO 44001, ISO 55001, ISO 27001 and PAS 2080.
• Workflow Management: Ensure all submissions follow the correct process and contractual workflow including formal correspondence, review procedure submissions for design and non-design submissions, technical queries and waivers. Manage and update the Schedule of Submissions.
• Data Security, Records Management and Archiving: Ensure electronic documents are stored securely in the EDRMS and access is restricted for confidential files. Ensure retention periods comply with contractual requirements of Schedule 15. Manage on and off-site storage of all archived documents.

What do we need from you:

• Must have a driving licence.
• Experience working on large complex construction projects or similar.
• PFI experience advantageous but not essential.
• Excellent document management skills including experience of using different industry standard or bespoke document management software packages including Business Collaborator or other similar packages.
• Knowledge of ISO 9001 - ideally.
• Knowledge of IT security - ideally.
• Proficient use of MS Office including Word, Excel and PowerPoint.
• Attention to detail including being highly diligent, organised, proactive and able to work on own initiative.
• Excellent team working skills, ability to build effective relationships at all levels.
• Good interpersonal and communication skills.
• Determination to see tasks through to completion, with excellent planning and organisational skills.

Equality, Diversity & Inclusion: We are an Equal Opportunities employer and we strive to build a workforce that truly reflects the communities we represent. We welcome candidates from all backgrounds, regardless of age, disability, gender, gender identity, gender expression, race, religion or belief, sexual orientation, socioeconomic background, and any other protected characteristic.

Please note, to be considered for this role, you must be based in the UK and must already be able to legally work in the UK. We are unable to offer or provide sponsorship for this position.