Role Overview
The Accounts Payable Assistant is a core member of the finance team, responsible for ensuring the accurate, efficient, and timely processing of high-volume supplier invoices and employee expenses. Based in our Milton Keynes office, this permanent role focuses on maintaining a precise purchase ledger, resolving financial queries, and facilitating weekly payment runs while ensuring strict adherence to internal financial controls.
Key Responsibilities
- Invoice Processing & Ledger Management Accurately log, match, batch, and code high volumes of purchase invoices against corresponding purchase orders (POs) and delivery notes.
- Ensure all invoices are authorized by the appropriate department heads prior to payment.
- Maintain a clean, up-to-date, and accurate purchase ledger.
- Identify and investigate discrepancies between POs, delivery receipts, and supplier invoices.
- Payment Runs & Reconciliations Prepare and process weekly and mid-month payment runs (BACS, CHAPS, and international transfers) accurately and on time.
- Perform regular supplier statement reconciliations, actively chasing missing invoices or credit notes to ensure account balances align.
- Process and reconcile employee out-of-pocket expenses and corporate credit card statements in line with company policy.
- Assist with month-end and year-end closing procedures, ensuring all AP timelines are met.
- Query Resolution & Supplier Relations Serve as the primary point of contact for external supplier inquiries via phone and email, resolving payment disputes and account holds professionally.
Experience & Knowledge
- Proven track record working within an Accounts Payable, Purchase Ledger, or general Finance Administration role.
- Strong understanding of standard double-entry bookkeeping and basic accounting principles.
- Familiarity with major ERP or accounting software (e.g., SAP, Sage, Oracle, Xero, or MS Dynamics).
- Intermediate proficiency in Microsoft Excel (VLOOKUPs, Pivot Tables, and basic formulas).
Skills & Attributes
- Attention to Detail: Exceptional numerical accuracy and a meticulous approach to data entry.
- Time Management: Ability to manage a fast-paced workload, prioritize effectively, and meet strict daily and monthly deadlines.
- Communication: Clear, professional written and verbal communication skills for handling internal stakeholders and external suppliers.
- Reliability: A strong sense of accountability and comfort working fully on-site in a structured 9-to-5 team environment.
Compensation & Benefits
- Salary: £30,000 - £32,000
- Pension: Company pension scheme with employer contributions
- Holiday: 25 days annual leave plus standard UK bank holidays
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Accounts Payable Assistant in Milton Keynes employer: eFinancialCareers
As a leading global asset manager based in London, we pride ourselves on fostering a dynamic and inclusive work culture that values innovation and collaboration. Our employees benefit from comprehensive professional development opportunities, competitive compensation packages, and the chance to work with cutting-edge AI tools that enhance their skills and productivity. Join us to be part of a team that not only drives success but also prioritises employee well-being and growth in a vibrant city.
