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- Tasks: Be the friendly face of EVM, managing calls, visitors, and office tasks daily.
- Company: Join EVM, Scotland’s leading visual marketing experts known for innovation and customer service.
- Benefits: Enjoy a competitive salary, career development, and a friendly work environment in Glasgow.
- Why this job: Thrive in a creative space where your organisational skills make a real impact.
- Qualifications: 3+ years in admin or receptionist roles, strong communication, and Microsoft Office skills required.
- Other info: Flexible full-time or part-time options available; apply with your CV and cover letter!
The predicted salary is between 24000 - 36000 £ per year.
Receptionist/Administrator for EVM – Scotland’s visual marketing experts. Do you enjoy working in a creative environment? Are you a professional and organised Receptionist/Administrator with excellent communication and administrative skills? Do you thrive in a fast-paced office environment where you are the first point of contact for clients and visitors? If so, EVM, a leading visual communications company in Glasgow, wants to hear from you!
About EVM Glasgow
At EVM, we specialise in visual communications, providing high-quality signage, graphics, bespoke joinery and digital displays for businesses across various industries. Based in G46 8JH, Glasgow, we are a growing company known for our innovative solutions and excellent customer service. As part of our continued growth, we are looking for a friendly and efficient Receptionist/Administrator to join our team.
The Role
As a Receptionist/Administrator, you will be the face and voice of EVM, ensuring smooth day-to-day office operations and providing administrative support to various teams. You will be responsible for handling calls, greeting visitors, managing correspondence, and assisting with general office administration. This role is office-based in Glasgow (G46 8JH).
Key Responsibilities:
- Welcoming visitors and clients, ensuring a professional and friendly first impression
- Handling incoming calls and emails, directing them to the appropriate departments
- Managing the office diary, booking meetings, and coordinating schedules
- Processing incoming and outgoing mail and deliveries
- Assisting with general administrative tasks, including data entry, filing, and document management
- Ordering office supplies and ensuring the reception area is well-maintained
- Providing support to the finance, sales, and operations teams as needed
- Assisting with basic invoicing, purchase orders, and record-keeping
What We’re Looking For:
- Previous experience in a receptionist or administrative role (minimum 3 years preferred) ideally in a creative environment.
- A positive attitude with a friendly personality and 'get things done' mindset.
- Strong organisational and multi-tasking skills
- Excellent verbal and written communication skills
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- A professional and approachable telephone manner
- High attention to detail and ability to prioritise tasks efficiently
- Ability to work independently and as part of a team
- Experience in customer service or front-of-house roles is an advantage
Why Join EVM?
- Competitive salary based on experience
- Friendly and inclusive work environment
- Work with a well-established and growing company
- Be the face of a dynamic and creative business
- Opportunities for career development and progression
- Office-based role in Glasgow
- Location: G46 8JH, Glasgow
- Full-time role, or part-time role (4 days per week)
If you’re a friendly, organised, and proactive Receptionist/Administrator, we’d love to hear from you! Apply now by sending your CV and a cover letter explaining why this role is the perfect fit for you.
Reception Admin Assistant employer: EFFECTIVE VISUAL MARKETING LIMITED
Contact Detail:
EFFECTIVE VISUAL MARKETING LIMITED Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Reception Admin Assistant
✨Tip Number 1
Familiarise yourself with EVM's services and recent projects. Understanding their visual marketing solutions will help you engage in meaningful conversations during the interview, showcasing your genuine interest in the company.
✨Tip Number 2
Prepare to demonstrate your organisational skills by thinking of examples from your previous roles where you successfully managed multiple tasks. This will highlight your ability to thrive in a fast-paced environment, which is crucial for this position.
✨Tip Number 3
Practice your communication skills by role-playing common receptionist scenarios with a friend. This will help you feel more confident in handling calls and greeting visitors, ensuring you make a great first impression.
✨Tip Number 4
Research the company culture at EVM and think about how your personality aligns with their values. Being able to articulate why you would be a good fit for their friendly and inclusive environment can set you apart from other candidates.
We think you need these skills to ace Reception Admin Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in receptionist or administrative roles, especially in creative environments. Emphasise your organisational skills and any specific software proficiency, such as Microsoft Office.
Craft a Compelling Cover Letter: In your cover letter, explain why you are the perfect fit for the role. Mention your positive attitude, ability to multitask, and how your previous experiences align with the responsibilities outlined in the job description.
Showcase Communication Skills: Since excellent communication is key for this role, ensure your application reflects your verbal and written communication skills. Use clear and professional language throughout your CV and cover letter.
Highlight Customer Service Experience: If you have experience in customer service or front-of-house roles, make sure to highlight this in your application. Provide examples of how you've successfully managed client interactions and contributed to a positive environment.
How to prepare for a job interview at EFFECTIVE VISUAL MARKETING LIMITED
✨Showcase Your Communication Skills
As a Reception Admin Assistant, excellent communication is key. Be prepared to demonstrate your verbal and written skills during the interview. You might be asked to role-play a scenario where you greet a visitor or handle a phone call, so practice these interactions beforehand.
✨Highlight Your Organisational Abilities
This role requires strong organisational skills. Be ready to discuss how you manage your time and prioritise tasks. Consider sharing specific examples from your previous roles where you successfully handled multiple responsibilities at once.
✨Familiarise Yourself with EVM's Services
Understanding what EVM does will show your genuine interest in the company. Research their visual marketing solutions and think about how your skills can contribute to their success. This knowledge will help you answer questions more effectively and ask insightful ones.
✨Prepare for Common Interview Questions
Anticipate questions related to your experience as a receptionist or administrator. Be ready to discuss your previous roles, challenges you've faced, and how you overcame them. Practising your answers can help you feel more confident during the interview.
