Facilities, Coordinator in Cambridge

EF Cambridge is seeking a proactive and tech‑savvy individual to join our facilities team as

Facilities & IT Coordinator , working at our large international campus in Hills Road.

• Position Details
• Full‑time – Monday to Friday
• August/September start
• Permanent contract

The ideal candidate will be a hands‑on problem solver who enjoys working in a fast‑paced, multicultural environment, ensuring our facilities and technology run smoothly for students and staff alike.

Your Role

• Provide overall care and upkeep of the EF School building.
• Maintain school equipment.
• Keep up to date with compliance matters and inform school staff and management about any updates.
• Ensure health & safety and accreditation compliance.
• Keep the school ledger with weekly, quarterly and yearly tasks up to date and accurate.
• Maintain security of the building to ensure compliance.
• Organise and coordinate school supplies, stock inventory and IT inventory.
• Liaise with finance regarding invoices and supplier payments.
• Work with the School Director to oversee the school budget for building upkeep, including cleaning and fixtures and fittings.
• Provide necessary information and requests from staff for IT concerns.
• Ensure supplier communication is recorded, updated routinely and shared.
• Work closely with the Accommodation Manager to oversee residence facilities, compliance, safety and IT in each building.
• Attend in‑house meetings and EF central meetings regularly and ensure effective communication of policies through staff meetings.
• Work toward whole school goals.
• Comply with all health and safety regulations.
• Takes part in an emergency on‑call phone rota with other school staff.
• Is a trained Fire Warden with assigned duties in the fire evacuation procedure.
• Assist with other duties as requested by the School Director.

Requirements

• Strong organisational and administrative skills.
• Excellent attention to detail.
• Willing to undertake Health and Safety, OSH and First Aid in the workplace training.
• Keen interest in IT, technology and willingness to learn.
• Experience working with external suppliers, negotiation skills an plus.
• Creative approach to problem solving.
• A positive attitude, a strong sense of ownership and the drive to succeed.
• Commitment to providing excellent customer service.
• Flexible approach to work & hours of work undertaken is essential.
• All responsibilities will be undertaken in accordance with EF policy and legal frameworks as well as ISI and British Council criteria.
• Have the right to live and work in the UK on commencement of employment.
• Clean DBS check and two references required.
• Why You’ll Love Working with EF
• International environment with diverse students and staff.
• Continuous professional development and training opportunities.
• Regular social events and team activities.
• Ambition is nurtured and fast‑tracked career enhancement opportunities are provided.
• Staff are encouraged to innovate, take ownership of their ideas and bring them to fruition.
• A culture that values innovation, ownership, and initiative.
• Employee assistance program.
• Access to EF Hello language learning platform.
• Safeguarding, Inclusion & Equality

EF is committed to safeguarding and promoting the welfare of children and adults and expects all staff and volunteers to share this commitment.

Appropriate suitability checks will be required prior to confirmation of appointment.

EF is proud to be an equal opportunity employer and we are committed to inclusion and belonging across race, ethnicity, gender, age, religion, identity, parental status, experience and everything else that makes you unique.

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