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- Tasks: Support billing, invoicing, and customer service while maintaining critical files and data.
- Company: Join a collaborative and innovative team within the Atlas Copco Group.
- Benefits: Enjoy health programs, retirement savings, and a hybrid work arrangement.
- Why this job: Be part of a positive work culture that values diverse experiences and offers career growth.
- Qualifications: 1 year of admin experience preferred; strong computer skills and excellent communication are essential.
- Other info: We welcome applications from all backgrounds, even if you don't meet every requirement.
The predicted salary is between 28800 - 43200 £ per year.
As a Finance Administrative Assistant, your mission is to support IVS functions related to Billing, Invoicing, Inventory Maintenance, and Customer Service. You will be responsible for maintaining critical billing and invoicing files and data, supporting administrative tasks across IVS, and helping foster a positive, cohesive work environment. You will play a key role in upholding high standards of customer service with both external clients and internal stakeholders. You will report to our Business Controller.
Your responsibilities include:
- Acting as the point person for the Service Schedule, reviewing for accuracy of status, comments, and missing dates for service and sales.
- Assisting with obtaining POs according to the SAF-PO KPI/process instructions.
- Supporting Month-End spreadsheets and reports for service and sales KPIs, along with data collection.
- Maintaining invoicing for the month, including entries and mailing/emailing necessary invoices.
- Entering A/P invoices and maintaining the invoice journal for review and approval.
- Collaborating closely with the General Manager, Business Line Managers, and the Distribution Center Manager on inventory management.
To succeed, you should have:
- At least 1 year of experience in an administrative support role with a focus on customer service; billing/invoicing experience is preferred.
- A High School Diploma or GED; a Bachelor\’s degree in Supply Chain Management, Logistics, or a related field is preferred.
- Strong computer skills, including proficiency in Microsoft Word, Excel, and PowerPoint.
- Excellent communication, time management, and administrative skills.
We encourage applications even if you don\’t meet every requirement. We value diverse experiences and perspectives and look forward to what you can bring to the role.
In return, we offer:
- A company culture emphasizing collaboration, innovation, and sustainability within the Atlas Copco Group.
- A benefits package including health and wellness programs, retirement savings, and employee assistance.
- Opportunities for global training, mentorship, and career growth.
- Competitive salaries with transparency about compensation during the hiring process.
This role features a hybrid work arrangement, allowing a split between remote work and on-site presence at our IVS location in Tampa, FL.
Join us to transform the future through collaboration and curiosity. Apply today!
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Finance Administrative Assistant employer: Edwards Ltd.
Contact Detail:
Edwards Ltd. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance Administrative Assistant
✨Tip Number 1
Familiarise yourself with the key responsibilities of the Finance Administrative Assistant role. Understanding billing, invoicing, and inventory management processes will help you speak confidently about your relevant experience during interviews.
✨Tip Number 2
Network with current or former employees in similar roles at StudySmarter or within the Atlas Copco Group. They can provide valuable insights into the company culture and expectations, which can help you tailor your approach.
✨Tip Number 3
Brush up on your Microsoft Excel skills, as this role involves maintaining spreadsheets and reports. Consider taking a quick online course to enhance your proficiency, which will demonstrate your commitment to the role.
✨Tip Number 4
Prepare examples of how you've provided excellent customer service in previous roles. Being able to share specific instances where you resolved issues or improved processes will showcase your suitability for the position.
We think you need these skills to ace Finance Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative support, particularly in billing and invoicing. Use keywords from the job description to demonstrate that you meet the requirements.
Craft a Compelling Cover Letter: Write a cover letter that showcases your customer service skills and your ability to maintain accurate records. Mention specific examples of how you've successfully managed similar tasks in previous roles.
Highlight Technical Skills: Emphasise your proficiency in Microsoft Word, Excel, and PowerPoint. If you have experience with any specific software related to billing or invoicing, be sure to mention that as well.
Showcase Soft Skills: In your application, highlight your communication, time management, and organisational skills. These are crucial for the role and will help you stand out as a candidate who can thrive in a collaborative environment.
How to prepare for a job interview at Edwards Ltd.
✨Know Your Numbers
As a Finance Administrative Assistant, you'll be dealing with billing and invoicing. Brush up on your financial terminology and be prepared to discuss your experience with these processes. Highlight any specific software or tools you've used in the past.
✨Showcase Your Communication Skills
Excellent communication is key in this role. Be ready to provide examples of how you've effectively communicated with clients or team members in previous positions. This will demonstrate your ability to maintain high standards of customer service.
✨Demonstrate Time Management Abilities
With responsibilities like month-end reports and inventory management, time management is crucial. Prepare to discuss how you prioritise tasks and manage deadlines, perhaps by sharing a specific example from your past work experience.
✨Emphasise Team Collaboration
This role involves working closely with various managers and teams. Be prepared to talk about your experience in collaborative environments and how you contribute to a positive workplace culture. Mention any specific instances where teamwork led to successful outcomes.
