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- Tasks: Be the friendly face of the office, managing calls and ensuring a welcoming environment.
- Company: Join a dynamic financial services firm located in vibrant Soho, London.
- Benefits: Enjoy a competitive salary, bonus potential, and a flexible working model with Fridays at home.
- Why this job: Gain valuable experience in a professional setting while contributing to a positive workplace culture.
- Qualifications: No specific qualifications required; just bring your enthusiasm and organisational skills!
- Other info: Perfect for those looking to kickstart their career in a supportive and diverse environment.
The predicted salary is between 28000 - 35000 £ per year.
Edward Mann are hiring for an excellent client of ours situated in the heart of London, working within the financial services sector.
Location: SOHO, London, UK
Salary: £32,000 - £35,000 + Bonus
Working Model: 4 days in office, Fridays from home
Core Responsibilities:
- Serve as the first point of contact by managing incoming calls, responding to general inquiries, redirecting calls, and providing basic company information.
- Oversee front of house and reception operations, ensuring a welcoming and professional experience for visitors, candidates, and staff.
- Maintain a clean, organized, and presentable office environment, including communal areas such as the kitchen, meeting rooms, and storage spaces.
- Monitor and manage office supply levels, placing orders as needed with prior approval from the CFO.
- Maintain ongoing communication with office suppliers and vendors, conducting annual reviews to assess service levels and identify improvements.
- Coordinate meeting room bookings and manage the meeting schedule, ensuring timely support for internal meetings and events.
- Support the senior operations team with administrative assistance and coordination for internal events and initiatives.
- Uphold and improve office processes to support the smooth day-to-day functioning of the workplace.
Additional Responsibilities:
- Conduct periodic supplier reviews to identify opportunities for increased efficiency and cost savings.
- Assist the front office team with travel arrangements and logistical coordination as needed.
- Provide occasional Executive Assistant support to Managing Directors on an ad-hoc basis.
- Deliver additional support to the senior operations team as required.
For more information please apply ASAP!
Edward Mann Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Edward Mann Ltd is committed to equal opportunity and diversity. Suitable candidates with equivalent qualifications and more or less experience can apply.
Office Assistant employer: Edward Mann
Contact Detail:
Edward Mann Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Assistant
✨Tip Number 1
Familiarise yourself with the financial services sector. Understanding the industry will help you communicate effectively and demonstrate your interest during interviews.
✨Tip Number 2
Practice your communication skills, especially over the phone. As the first point of contact, being articulate and friendly is key to making a great impression.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've maintained office environments or managed supplies in previous roles. This will highlight your ability to keep things running smoothly.
✨Tip Number 4
Network with professionals in the financial services sector. Attend relevant events or connect on platforms like LinkedIn to learn more about the role and potentially get referrals.
We think you need these skills to ace Office Assistant
Some tips for your application 🫡
Understand the Role: Read through the job description carefully to understand the core responsibilities and additional tasks. Tailor your application to highlight relevant experience that aligns with the Office Assistant role.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your previous experience in administrative roles. Emphasise skills such as communication, organisation, and any experience with office management or customer service.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the position and the company. Mention specific examples from your past work that demonstrate your ability to manage front-of-house operations and support a team effectively.
Proofread Your Application: Before submitting, double-check your application for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for an Office Assistant role.
How to prepare for a job interview at Edward Mann
✨Know the Company
Before your interview, take some time to research Edward Mann and their client in the financial services sector. Understanding their values, mission, and recent news will help you tailor your responses and show genuine interest.
✨Demonstrate Organisational Skills
As an Office Assistant, you'll need to showcase your ability to keep things organised. Prepare examples of how you've managed office supplies, coordinated schedules, or maintained a tidy workspace in previous roles.
✨Practice Communication Scenarios
Since you'll be the first point of contact, practice handling common scenarios like answering calls or responding to inquiries. This will help you convey confidence and professionalism during the interview.
✨Prepare Questions
Have a few thoughtful questions ready to ask at the end of your interview. Inquire about the team dynamics, office culture, or specific challenges the office assistant role may face. This shows your enthusiasm and willingness to engage.
