Executive Assistant Office Manager

We are looking for a highly organised and proactive Office Manager / Executive Assistant to take responsibility for the smooth day-to-day running of the office while providing administrative and executive support to senior leadership.

This is a varied, hands-on role for someone who enjoys being the central point of contact for office administration, employee benefits and workplace coordination. The successful candidate will be highly organised, personable and comfortable managing a wide range of responsibilities with a proactive approach.

Key Responsibilities

Office Administration & Employee Support

• Manage day-to-day office administration and ensure the office runs smoothly.
• Maintain and manage the company holiday tracker.
• Support the administration of employee benefits, including health insurance.
• Manage employee benefit schemes such as the Cycle to Work scheme.
• Coordinate office supplies, refreshments and regular fruit deliveries.
• Liaise with suppliers, contractors and external service providers.
• Coordinate office maintenance, repairs and facilities requirements.
• Organise office events, team activities and employee initiatives.
• Act as a key point of contact for employees regarding office-related queries and benefits.
• Help create a positive, professional and welcoming office environment.
• Support onboarding and offboarding processes for employees.
• Maintain accurate records and ensure relevant administrative processes are completed efficiently.
• Provide administrative and organisational support to senior executives.
• Manage calendars, meetings and appointments.
• Coordinate travel arrangements and itineraries where required.
• Prepare meeting agendas, presentations and other documents.
• Take meeting minutes and follow up on actions where required.
• Manage correspondence and communicate with internal and external stakeholders.
• Handle confidential information with professionalism and discretion.

About You

• Previous experience in an Office Manager, Executive Assistant, Personal Assistant, Office Administrator or similar role.
• Highly organised with excellent attention to detail.
• Strong communication and interpersonal skills.
• Comfortable managing multiple responsibilities and priorities.
• Proactive, practical and able to work independently.
• Confident dealing with employees, senior stakeholders and external suppliers.
• Professional, approachable and solutions-focused.
• Comfortable working fully on-site and being a visible, central presence within the office.