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For Companies At a Glance
- Tasks: Be the friendly face of our office, managing calls and ensuring a welcoming environment.
- Company: Join a dynamic financial services firm in the heart of London.
- Benefits: Gain valuable experience, with opportunities for growth and a supportive team.
- Why this job: Kickstart your career in a vibrant office while making a real impact.
- Qualifications: Strong communication skills and a passion for organisation.
- Other info: Perfect for students seeking flexible hours and hands-on experience.
The predicted salary is between 28800 - 43200 £ per year.
Edward Mann are hiring for an excellent client of ours situated in the heart of London, working within the financial services sector.
Core Responsibilities
- Serve as the first point of contact by managing incoming calls, responding to general inquiries, redirecting calls, and providing basic company information.
- Oversee front of house and reception operations, ensuring a welcoming and professional experience for visitors, candidates, and staff.
- Maintain a clean, organized, and presentable office environment, including communal areas such as the kitchen, meeting rooms, and storage spaces.
- Monitor and manage office supply levels, placing orders as needed with prior approval from the CFO.
- Maintain ongoing communication with office suppliers and vendors, conducting annual reviews to assess service levels and identify improvements.
- Coordinate meeting room bookings and manage the meeting schedule, ensuring timely support for internal meetings and events.
- Support the senior operations team with administrative assistance and coordination for internal events and initiatives.
- Uphold and improve office processes to support the smooth day-to-day functioning of the workplace.
Additional Responsibilities
- Conduct periodic supplier reviews to identify opportunities for increased efficiency and cost savings.
- Assist the front office team with travel arrangements and logistical coordination as needed.
- Provide occasional Executive Assistant support to Managing Directors on an ad-hoc basis.
- Deliver additional support to the senior operations team as required.
For more information please apply ASAP!
Edward Mann Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Edward Mann Ltd is committed to equal opportunity and diversity. Suitable candidates with equivalent qualifications and more or less experience can apply.
Office Assistant employer: Edward Mann Group
Contact Detail:
Edward Mann Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Assistant
✨Tip Number 1
Make sure you research the company before your interview. Knowing their values and recent projects can help us stand out as a candidate who genuinely cares about the role.
✨Tip Number 2
Practice common interview questions with a friend or in front of a mirror. This will help us feel more confident and articulate when discussing our skills and experiences.
✨Tip Number 3
Dress appropriately for the interview. A smart appearance shows that we respect the company and are serious about the position, especially in a professional environment like financial services.
✨Tip Number 4
Follow up after the interview with a thank-you email. It’s a great way to express our appreciation and keep us fresh in the interviewer's mind. Plus, it shows our enthusiasm for the role!
We think you need these skills to ace Office Assistant
Some tips for your application 🫡
Show Your Personality: When writing your application, let your personality shine through! We want to see who you are beyond your qualifications. A friendly tone can make a great first impression.
Tailor Your Application: Make sure to customise your application for the Office Assistant role. Highlight relevant experience and skills that match the job description. We love seeing how you connect your background to what we need!
Be Clear and Concise: Keep your application straightforward and to the point. We appreciate clarity, so avoid fluff and focus on what makes you a great fit for the role. Remember, less is often more!
Apply Through Our Website: For the best chance of success, apply directly through our website. It’s the easiest way for us to receive your application and ensures it gets into the right hands quickly!
How to prepare for a job interview at Edward Mann Group
✨Know the Company Inside Out
Before your interview, take some time to research Edward Mann and their client in the financial services sector. Understand their values, mission, and recent news. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Practice Your Communication Skills
As an Office Assistant, you'll be the first point of contact for visitors and callers. Practise clear and professional communication. You might want to rehearse common interview questions with a friend or in front of a mirror to boost your confidence.
✨Showcase Your Organisational Skills
Highlight your ability to maintain an organised office environment. Prepare examples of how you've managed office supplies, coordinated schedules, or improved processes in previous roles. This will demonstrate your capability to handle the responsibilities outlined in the job description.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, office culture, or how success is measured in this role. This shows that you're engaged and thinking about how you can contribute to the company’s success.
