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- Tasks: Provide essential admin support and manage information systems in the Transport Division.
- Company: Join a dynamic team focused on efficient transport operations.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Why this job: Make a difference by supporting transport operations and enhancing your administrative skills.
- Qualifications: Strong organisational skills and a willingness to learn.
- Other info: Opportunity to assist students and grow within a collaborative team.
The predicted salary is between 30000 - 42000 £ per year.
JOB PURPOSE: To provide administrative, clerical and secretarial support in the Transport Division.
MAIN DUTIES AND RESPONSIBILITIES:
- General Administrative Processes and Records: Provide administrative, clerical and secretarial support to Officers in the Division. Develop, maintain and operate manual and/or computerised information systems. Complete and submit all returns/records as required. Contact with relevant personnel to receive and provide information.
- Purchasing and Supplies Administration: Operate/oversee requisitioning procedures, including the ordering, purchasing, receiving, checking, storage and distribution of resources. Stock control of resources. Arrange for the maintenance of equipment.
- Reception, Secretarial and Secretariat: Receive, screen and direct all telephone calls. Receive visitors and provide hospitality as required. Provide word processing/typing, filing, duplication and photocopying in support of administrative processes, including the use of E-mail, intranet and Internet facilities, where appropriate. Sort, screen and distribute all mail. Ensure the secure storage of valuable items and confidential documentation. Draft correspondence, obtain and update lists, registers and management information systems. Maintain diaries, arrange appointments, meetings and provide a secretarial service for Senior Officers within the Division/Service. Communicate on a regular basis with professional staff from outside agencies in order to receive/provide information. Service meetings and draft minutes as required.
- Other Duties: Assist work placement students with practical tasks and assignments within the office (where appropriate).
Transport Senior Clerical Officer - 2 Posts - Locality North in Londonderry employer: Education Authority
Contact Detail:
Education Authority Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Transport Senior Clerical Officer - 2 Posts - Locality North in Londonderry
✨Tip Number 1
Network like a pro! Reach out to people in the transport sector or those who work in similar roles. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by practising common questions related to administrative and clerical tasks. We can help you with mock interviews to boost your confidence and ensure you're ready to impress!
✨Tip Number 3
Showcase your skills! Bring examples of your previous work, especially if it relates to managing information systems or handling correspondence. This will give you an edge over other candidates.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing familiar names when we review applications!
We think you need these skills to ace Transport Senior Clerical Officer - 2 Posts - Locality North in Londonderry
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the role of Transport Senior Clerical Officer. We want to see how you can support our team in administrative processes and records!
Showcase Your Skills: Don’t forget to mention your proficiency in managing information systems and your experience with clerical tasks. We love seeing candidates who can demonstrate their ability to handle purchasing and supplies administration effectively.
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use clear language to describe your previous roles and responsibilities, especially those that relate to secretarial and reception duties. We appreciate clarity!
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Education Authority
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like administrative support and stock control. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
Since the role involves managing diaries and arranging appointments, be ready to discuss your organisational strategies. Prepare examples of how you've successfully managed multiple tasks or projects in the past, highlighting your attention to detail.
✨Practice Your Communication Skills
Effective communication is crucial for this position. Be prepared to explain how you’ve handled phone calls, directed visitors, or communicated with external agencies. Practising common interview questions can help you articulate your thoughts clearly.
✨Demonstrate Your Tech Savviness
The job requires using various information systems and word processing tools. Brush up on your computer skills and be ready to discuss any relevant software you’ve used. Mentioning specific tools can show that you’re well-prepared for the technical aspects of the role.
