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For Companies At a Glance
- Tasks: Manage school finances, administration, and staff while ensuring smooth operations.
- Company: Join a leading educational institution dedicated to fostering a supportive learning environment.
- Benefits: Enjoy competitive salary, professional development opportunities, and a collaborative workplace culture.
- Why this job: Make a real impact in education while developing your finance and management skills.
- Qualifications: Bachelor’s degree in Business, Finance, or Accountancy; 3 years’ experience in finance roles required.
- Other info: Opportunity for career growth and involvement with external agencies.
The predicted salary is between 36000 - 60000 £ per year.
JOB PURPOSE
To be responsible for all matters of school management relating to Finance, Building, Equipment, Non-Teaching Staff, and General Administration.
MAIN DUTIES AND RESPONSIBILITIES
The Bursar will work closely with the Principal and Vice-Principal(s) and will participate in formal planning, decision-making, implementation, and monitoring.
Finance
In keeping with the EA scheme for LMS, the Bursar will develop and monitor financial administrative structures within the school, including:
- Preparing estimates of annual expenditure and drawing up the annual budget plan for approval by the Principal and Governors.
- Monitoring and controlling all finances within the school.
- Preparing financial reports related to the school’s budget and updating budget holders regularly.
- Allocating department budgets for resources and reprographics.
- Preparing Salary Review Letters for Teaching Staff.
- Managing school-based accounts and ensuring proper record-keeping and procedures.
- Overseeing purchasing and requisition procedures.
- Purchasing capital items, furniture, and fittings.
- Acting as Secretary to the Finance Committee.
- Overseeing the collection of school fees and petty cash management.
- Reconciling monthly budget and expenditure reports and advising the Principal of any issues.
Administration
The Bursar will serve as Office Manager, providing administrative support and managing secretarial, clerical, ancillary, auxiliary, cleaning, and security staff, including:
- Monitoring attendance and implementing attendance policies.
- Approving staff replacements, interviewing, and vetting applicants.
- Managing staff work and approving salary returns.
- Handling arrangements for staff appointments.
- Organizing student enrollment, admissions, registration, and maintaining student records.
- Maintaining personnel records for all staff.
Building, Plant, and Equipment
The Bursar will oversee maintenance of all buildings, plant, and equipment, liaising with relevant departments and external bodies, including:
- Coordinating maintenance work and keeping records.
- Ensuring security, health & safety, and insurance arrangements are in place.
- Managing the school minibus booking system, maintenance, and insurance.
- Maintaining a capital inventory of equipment.
- Organizing premises letting and related invoicing.
External Agencies
The Bursar will maintain effective liaison with external agencies such as DENI, CCMS, and EA. This job description is subject to review and may include other duties of a similar nature. The post-holder is expected to promote good relations, equality of opportunity, and adhere to equality legislation at all times.
PERSON SPECIFICATION
Applicants should demonstrate how they meet the essential and desirable criteria outlined below, providing clear examples in their application form.
SECTION 1 - ESSENTIAL CRITERIA
- Bachelor’s degree in Business Studies, Finance, or Accountancy (RQF Level 6) or higher qualification.
- Minimum of 3 years’ experience in finance and administration roles.
- Experience in preparing financial accounts.
- At least 2 years’ experience in managing staff and resources.
- Knowledge of computerised accounting systems, LMS, and school financial protocols.
- Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
SECTION 2 - ADDITIONAL ESSENTIAL CRITERIA
- Knowledge of book-keeping principles and methods.
- Strong people management, interpersonal, and communication skills.
- Excellent planning, organizational, and problem-solving skills.
- Ability to build effective relationships with stakeholders.
SECTION 3 - DESIRABLE CRITERIA
- Over 5 years’ experience in finance and administration.
- Over 3 years’ management experience.
- Experience in producing budget estimates and working with external agencies.
DISCLOSURE OF CRIMINAL BACKGROUND
Applicants recommended for appointment involving regulated activity will require an Enhanced Disclosure of Criminal Background, which they will bear the cost of.
APPLICANT GUIDANCE NOTES
Guidance notes are available here. Learn about benefits of joining the Education Authority here. The Education Authority is an Equal Opportunities Employer.
Finance Manager/Bursar employer: Education Authority
Contact Detail:
Education Authority Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance Manager/Bursar
✨Tip Number 1
Familiarise yourself with the specific financial protocols and systems used in schools, particularly LMS. Understanding these will not only help you during the interview but also demonstrate your commitment to the role.
✨Tip Number 2
Network with current or former Bursars or Finance Managers in educational settings. They can provide valuable insights into the role and may even offer tips on how to stand out in your application.
✨Tip Number 3
Prepare to discuss your experience in managing staff and resources. Think of specific examples where you've successfully led a team or improved financial processes, as this will be crucial in demonstrating your suitability for the position.
✨Tip Number 4
Research the Education Authority and its values. Being able to articulate how your personal values align with theirs during the interview can significantly enhance your chances of landing the job.
We think you need these skills to ace Finance Manager/Bursar
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in finance and administration. Focus on your achievements in managing budgets, preparing financial reports, and overseeing staff, as these are key responsibilities of the Bursar role.
Craft a Strong Cover Letter: In your cover letter, clearly express your motivation for applying and how your background aligns with the job requirements. Use specific examples to demonstrate your skills in financial management and administration.
Address the Essential Criteria: When filling out the application form, ensure you address each of the essential criteria listed in the job description. Provide clear examples from your past experiences that showcase your qualifications and skills.
Proofread Your Application: Before submitting your application, take the time to proofread it for any spelling or grammatical errors. A well-presented application reflects your attention to detail, which is crucial for a finance role.
How to prepare for a job interview at Education Authority
✨Know Your Numbers
As a Finance Manager/Bursar, you'll be expected to have a solid grasp of financial concepts. Brush up on budgeting, financial reporting, and accounting principles. Be prepared to discuss your experience with financial accounts and how you've managed budgets in previous roles.
✨Demonstrate Leadership Skills
This role involves managing staff and resources, so highlight your leadership experience. Share specific examples of how you've successfully led teams, handled staff replacements, or improved processes in your previous positions.
✨Familiarise Yourself with Relevant Regulations
Understanding the regulations and protocols related to school finance is crucial. Research the Education Authority's guidelines and any relevant legislation. Being able to discuss these during your interview will show your commitment and preparedness for the role.
✨Prepare Questions for the Interviewers
Interviews are a two-way street. Prepare thoughtful questions about the school's financial strategies, challenges they face, or their expectations for the Bursar role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
