Clerical Officer

JOB DESCRIPTION

JOB TITLE: Clerical Officer

REPORTS TO: The Principal

JOB PURPOSE: To provide administrative, clerical, and secretarial support to the Principal, school staff, and Board of Governors.

MAIN DUTIES AND RESPONSIBILITIES:

General Administrative Processes and Records

• Operate manual and/or computerised information systems related to pupils, staff, budgets, meals, maintenance, examinations, care, medical services, recruitment, transport, etc.
• Complete and submit all required returns/records.
• Operate requisitioning procedures including ordering, purchasing, receiving, checking, storage, and distribution of resources.

Finance

• Receive, receipt, and account for all cash.
• Bank monies and maintain banking records.
• Assist relevant personnel with financial procedures.

Reception, Secretarial, and Secretariat

• Operate the telephone/switchboard, receive visitors, and provide hospitality as needed.
• Provide word processing, typing, filing, duplication, and photocopying support, including use of email, intranet, and internet facilities where appropriate.
• Sort, screen, and distribute all mail.
• Ensure secure storage of valuable items and confidential documents.
• Maintain diaries, arrange appointments and meetings, and provide secretarial support for staff.
• Service meetings and draft minutes as required.

Other Duties

• Assist work placement students with practical tasks and assignments within the school office (where appropriate).
• Perform other duties of a similar nature and appropriate to the grade as assigned.

This job description is subject to review and should be regarded as providing guidelines within which the individual works. The post-holder is also expected to promote good relations, equality of opportunity, and adhere to equality legislation at all times. For terms and conditions, click here.

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