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- Tasks: Support the Principal and staff with admin, finance, and secretarial tasks.
- Company: Join a vibrant school community dedicated to student success and growth.
- Benefits: Enjoy a supportive work environment with opportunities for personal development.
- Why this job: Make a real impact in education while gaining valuable experience and skills.
- Qualifications: No specific qualifications required; just bring your enthusiasm and willingness to learn.
- Other info: Perfect for high school and college students looking for flexible work experience.
The predicted salary is between 24000 - 36000 £ per year.
Overview
JOB PURPOSE To provide administrative, clerical and secretarial support to the Principal, school staff and Board of Governors.
Responsibilities
- General Administrative Processes and Records: Operate manual and/or computerised information systems in connection with pupils, staff, budgets, meals, maintenance, examinations, care, medical services, recruitment, transport, etc. Complete and submit all returns/records as required. Operate requisitioning procedures including the ordering, purchasing, receiving, checking, storage and distribution of resources.
- Finance: Receive, receipt and account for all cash. Bank monies and maintain banking records. Communicate with relevant personnel and provide assistance in relation to financial procedures.
- Reception, Secretarial and Secretariat: Operate the telephone/switchboard, receive visitors and provide hospitality as required. Provide word processing/typing, filing, duplication and photocopying in support of administrative processes, including the use of E-mail, intranet, and internet facilities, where appropriate. Sort, screen and distribute all mail. Ensure the secure storage of valuable items and confidential documentation. Maintain diaries, arrange appointments, meetings and provide a secretarial service for all staff within the school. Service meetings and draft minutes as required.
- Other Duties: Assist work placement students with practical tasks and assignments within the school office (where appropriate). Such other duties as may be assigned within the level of the post.
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Clerical Officer employer: Education Authority
Contact Detail:
Education Authority Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Clerical Officer
✨Tip Number 1
Familiarise yourself with the specific administrative systems used in schools. Understanding how to operate both manual and computerised information systems will give you a significant edge during the interview process.
✨Tip Number 2
Brush up on your financial skills, especially in handling cash and maintaining banking records. Being able to demonstrate your competence in these areas can set you apart from other candidates.
✨Tip Number 3
Practice your communication skills, particularly in a reception or secretarial context. Being able to effectively manage phone calls and greet visitors warmly is crucial for this role.
✨Tip Number 4
Get comfortable with word processing and document management software. Highlighting your proficiency in these tools during your discussions can show that you're ready to hit the ground running.
We think you need these skills to ace Clerical Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative and clerical roles. Emphasise skills such as organisation, communication, and proficiency with information systems, as these are crucial for the Clerical Officer position.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the responsibilities outlined in the job description. Mention your ability to handle financial procedures, manage records, and provide secretarial support, showcasing how your skills align with the role.
Highlight Relevant Experience: In your application, include specific examples of past roles where you operated manual or computerised information systems, managed finances, or provided administrative support. This will demonstrate your capability to perform the tasks required.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects attention to detail, which is essential for a Clerical Officer.
How to prepare for a job interview at Education Authority
✨Know Your Administrative Skills
Make sure to highlight your experience with administrative tasks during the interview. Be prepared to discuss specific examples of how you've managed records, operated information systems, or handled financial procedures in previous roles.
✨Demonstrate Communication Skills
As a Clerical Officer, you'll be interacting with various stakeholders. Practice articulating your thoughts clearly and confidently. Consider preparing a few scenarios where you successfully communicated with staff or managed visitor interactions.
✨Familiarise Yourself with the Role
Read up on the responsibilities outlined in the job description. Understanding the nuances of the role will allow you to tailor your answers and show that you're genuinely interested in the position and the school environment.
✨Prepare Questions for the Interviewers
Having thoughtful questions ready shows your enthusiasm for the role. Ask about the school's culture, the team you'll be working with, or any specific challenges they face that you could help address as a Clerical Officer.
