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For Companies At a Glance
- Tasks: Manage the school office, support the Principal, and supervise staff.
- Company: A vibrant school dedicated to fostering a supportive learning environment.
- Benefits: Flexible working options, professional development, and a collaborative atmosphere.
- Why this job: Make a difference in education while developing your administrative skills.
- Qualifications: Strong organisational skills and a passion for supporting educational staff.
- Other info: Opportunity for career growth and hands-on experience in a dynamic setting.
The predicted salary is between 30000 - 42000 £ per year.
JOB PURPOSE
To be responsible for the organisation and management of the school office and staff and provide administrative, clerical and secretarial support to the Principal, school staff and Board of Governors.
MAIN DUTIES AND RESPONSIBILITIES
- Supervision
Supervise appropriate staff including the management and allocation of duties. Identify and provide on the job training to appropriate staff. - General Administrative Processes and Records
Provide administrative, clerical and secretarial support for school staff and Board of Governors. Develop, maintain and operate manual and/or computerised information systems in connection with pupils, staff, budgets, meals, maintenance, examinations, care, medical services, recruitment, transport, etc. Complete and submit all returns/records as required. Contact with relevant personnel to receive and provide information. - Purchasing and Supplies Administration
Operate/oversee requisitioning procedures, including the ordering, purchasing, receiving, checking, storage and distribution of resources. Stock control of resources. Arrange for the maintenance of equipment in association with other school and Board staff. - Finance
Receive, receipt and account for all cash. Bank monies and maintain banking records. Communicate with relevant personnel and provide assistance in relation to financial procedures. - Reception, Secretarial and Secretariat
Operate the telephone/switchboard, receive visitors and provide hospitality as required. Provide word processing/typing, filing, duplication and photocopying in support of administrative processes, including the use of E-mail, intranet and internet facilities, where appropriate. Sort, screen and distribute all mail. Ensure the secure storage of valuable items and confidential documentation. Draft correspondence, obtain and update lists of guests, issue invitations, prepare tickets and programmes as required for school functions. Maintain diaries, arrange appointments, meetings and provide a secretarial service for all staff within the school. Communicate on a regular basis with professional staff from outside agencies in order to receive/provide information e.g. medical personnel, social services agency personnel etc. Keep staff, pupils and parents informed of matters relating to school activities. Service meetings and draft minutes as required. - Other Duties
Assist work placement students with practical tasks and assignments within the school office (where appropriate). Such other duties as may be assigned within the level of the job.
FLEXIBLE WORKING OPTIONS AVAILABLE
- OPTION 1
You are required to be on duty during school term plus two additional weeks. The timing of the two additional weeks is at the discretion of the Principal of the school. - OPTION 2
You are required to be on duty for the contracted weekly hours, working during periods of school closure except when on annual leave or other authorised absence. Duties will normally be provided by the school. However, where necessary, alternative work and/or training will be provided by the Authority at any other such place of employment as may be reasonably required. - OPTION 3
To work as for option 2 with a further option to request periods of unpaid leave during extended school holidays or closures.
Executive Officer/PA to Principal in Belfast employer: Education Authority
Contact Detail:
Education Authority Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Officer/PA to Principal in Belfast
✨Tip Number 1
Network like a pro! Reach out to current or former staff at the school, and don’t be shy about asking for insights. A friendly chat can give us the inside scoop on what they’re really looking for in an Executive Officer/PA.
✨Tip Number 2
Prepare for the interview by practising common questions related to administrative support and supervision. We can even role-play with a friend to boost our confidence and nail those responses!
✨Tip Number 3
Showcase your organisational skills during the interview. Bring along examples of how you’ve managed tasks or projects in the past. We want to demonstrate that we can handle the busy school office like a champ!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Executive Officer/PA to Principal in Belfast
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the role of Executive Officer/PA to Principal. We want to see how you can bring value to our school office and support the Principal effectively.
Showcase Your Organisational Skills: Since this role involves managing various administrative tasks, be sure to demonstrate your organisational abilities in your application. Share examples of how you've successfully managed multiple responsibilities in the past – we love a good story!
Be Clear and Concise: When writing your application, keep it clear and to the point. Use straightforward language and avoid jargon. We appreciate a well-structured application that makes it easy for us to see your qualifications at a glance.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Education Authority
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like managing the school office and providing support to the Principal. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
As an Executive Officer/PA, organisation is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. Be ready to discuss your methods for prioritising work and ensuring everything runs smoothly, especially in a busy school environment.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, such as supervising staff or managing confidential information. Think of relevant scenarios from your experience and be prepared to explain your thought process and the outcomes.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready. Inquire about the school's culture, the team you'll be working with, or how success is measured in this role. This shows your genuine interest and helps you assess if it’s the right fit for you.
