JOB DESCRIPTION
POST TITLE: Senior Clerical Officer LOCATION: Name of school RESPONSIBLE TO: The School Principal RESPONSIBLE FOR: Maximum of five staff (see paragraph 1 below). JOB PURPOSE To provide administrative, clerical and secretarial support to the Principal, school staff and Board of Governors and assist with the organisation and management of the school office.
MAIN DUTIES AND RESPONSIBILITIES
Supervision
- Allocate, control and monitor work of appropriate staff.
- Identify and provide on the job training to appropriate staff.
Note: This is a discretionary element of the job description. The grade may be awarded if supervision is not a component of the post.
General Administrative Processes and Records
- Provide administrative, clerical and secretarial support for Principal, school staff and Board of Governors.
- Develop, maintain and operate manual and/or computerised information systems in connection with pupils, staff, budgets, meals, maintenance, examinations, care, medical services, recruitment, transport, etc.
- Complete and submit all returns/records as required.
- Contact with relevant personnel to receive and provide information.
Purchasing and Supplies Administration
- Operate/oversee requisitioning procedures, including the ordering, purchasing, receiving, checking, storage and distribution of resources.
- Stock control of resources.
- Arrange for the maintenance of equipment in association with other school and board staff.
Finance
- Receive, receipt and account for all cash.
- Bank monies and maintain banking records.
- Communicate with relevant personnel and provide assistance in relation to financial procedures.
Reception, Secretarial and Secretariat
- Operate the telephone/switchboard, receive visitors and provide hospitality as required.
- Provide word processing/typing, filing, duplication and photocopying word processing in support of administrative processes, including the use of E-mail, intranet and internet facilities, where appropriate.
- Sort, screen and distribute all mail.
- Ensure the secure storage of valuable items and confidential documentation.
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Senior Clerical Officer - Receptionist employer: Education Authority (Northern Ireland)
As a leading Education Authority in Northern Ireland, we pride ourselves on fostering a supportive and collaborative work environment that values the contributions of every team member. Our commitment to professional development ensures that you will have ample opportunities for growth and advancement within the education sector, while our focus on community engagement makes your role impactful and rewarding. Join us to be part of a dedicated team that is shaping the future of education in a vibrant and dynamic location.
Contact Details:
Education Authority (Northern Ireland) Recruitment Team
