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- Tasks: Provide essential administrative support and manage school office operations.
- Company: Join a vibrant school community dedicated to education and growth.
- Benefits: Competitive salary, supportive environment, and opportunities for professional development.
- Why this job: Make a difference in students' lives while honing your organisational skills.
- Qualifications: Strong administrative skills and ability to work collaboratively.
- Other info: Dynamic role with potential for career advancement in education.
The predicted salary is between 30000 - 42000 £ per year.
LOCATION: Name of school
RESPONSIBLE TO: The School Principal
RESPONSIBLE FOR: Maximum of five staff.
JOB PURPOSE
To provide administrative, clerical and secretarial support to the Principal, school staff and Board of Governors and assist with the organisation and management of the school office.
MAIN DUTIES AND RESPONSIBILITIES
- Supervision
- Allocate, control and monitor work of appropriate staff.
- Identify and provide on the job training to appropriate staff.
- General Administrative Processes and Records
- Provide administrative, clerical and secretarial support for Principal, school staff and Board of Governors.
- Develop, maintain and operate manual and/or computerised information systems in connection with pupils, staff, budgets, meals, maintenance, examinations, care, medical services, recruitment, transport, etc.
- Complete and submit all returns/records as required.
- Contact with relevant personnel to receive and provide information.
- Purchasing and Supplies Administration
- Operate/oversee requisitioning procedures, including the ordering, purchasing, receiving, checking, storage and distribution of resources.
- Stock control of resources.
- Arrange for the maintenance of equipment in association with other school and board staff.
- Finance
- Receive, receipt and account for all cash.
- Bank monies and maintain banking records.
- Communicate with relevant personnel and provide assistance in relation to financial procedures.
- Reception, Secretarial and Secretariat
- Operate the telephone/switchboard, receive visitors and provide hospitality as required.
- Provide word processing/typing, filing, duplication and photocopying in support of administrative processes.
- Sort, screen and distribute all mail.
- Ensure the secure storage of valuable items and confidential documentation.
- Draft correspondence, obtain and update lists of guests, issue invitations, prepare tickets and programmes as required for school functions.
- Maintain diaries, arrange appointments, meetings and provide secretarial service for all staff within the school.
- Communicate on a regular basis with professional staff from outside agencies.
- Keep staff, pupils and parents informed of matters relating to school activities.
- Service meetings and draft minutes as required.
- Other duties
- Assist work placement students with practical tasks and assignments within the school office (where appropriate).
- Such other duties as may be assigned within the level of the job.
It is acknowledged that the contents of this generic job description are not subject to appeal. This job description will be subject to review in light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time.
In accordance with Section 75 of the Northern Ireland Act (1998), the post-holder is expected to promote good relations, equality of opportunity and pay due regard for equality legislation at all times.
Senior Clerical Officer employer: Education Authority (Northern Ireland)
Contact Detail:
Education Authority (Northern Ireland) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Clerical Officer
✨Tip Number 1
Network like a pro! Reach out to your connections in the education sector and let them know you're on the hunt for a Senior Clerical Officer role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the school and its values. Tailor your responses to show how your skills in administration and support align with their mission. We want to see you shine, so practice common interview questions and have examples ready!
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, send a quick thank-you email to express your appreciation for the opportunity. It keeps you fresh in their minds and shows your enthusiasm for the role.
✨Tip Number 4
Apply through our website for the best chance at landing that job! We make it easy for you to showcase your skills and experience directly to the hiring team. Plus, it’s a great way to stay updated on new opportunities!
We think you need these skills to ace Senior Clerical Officer
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the Senior Clerical Officer role. We want to see how you can support the Principal and school staff effectively!
Showcase Your Organisational Skills: Since this role involves managing various administrative tasks, be sure to demonstrate your organisational abilities. Share examples of how you've successfully managed multiple responsibilities in the past.
Be Clear and Concise: When writing your application, keep it clear and to the point. We appreciate straightforward communication, so avoid fluff and focus on what makes you a great fit for the job.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensure you’re considered for the position. We can’t wait to hear from you!
How to prepare for a job interview at Education Authority (Northern Ireland)
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Senior Clerical Officer. Familiarise yourself with the key duties like administrative support, staff supervision, and financial procedures. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Organisational Skills
Since this role involves managing various tasks and staff, be prepared to discuss your organisational strategies. Bring examples of how you've successfully managed multiple priorities in the past, whether through time management techniques or specific tools you use to stay organised.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving skills. Think about situations where you had to handle difficult staff or manage conflicting priorities. Practising your responses will help you articulate your thought process clearly during the interview.
✨Demonstrate Your Communication Skills
As a Senior Clerical Officer, you'll need to communicate effectively with various stakeholders. Be ready to showcase your communication skills by discussing how you've interacted with staff, parents, and external agencies in previous roles. Highlight any experience you have in drafting correspondence or managing meetings.
