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- Tasks: Provide essential clerical support to the Principal and school staff.
- Company: Join a vibrant school community dedicated to education and growth.
- Benefits: Gain valuable experience, flexible hours, and a supportive work environment.
- Why this job: Make a difference in students' lives while developing your administrative skills.
- Qualifications: Strong organisational skills and a willingness to learn.
- Other info: Opportunity to assist students and grow within a dynamic educational setting.
The predicted salary is between 24000 - 36000 £ per year.
REPORTS TO: The Principal
JOB PURPOSE: To provide administrative, clerical and secretarial support to the Principal, school staff and Board of Governors.
MAIN DUTIES AND RESPONSIBILITIES:
- General Administrative Processes and Records: Operate manual and/or computerised information systems in connection with pupils, staff, budgets, meals, maintenance, examinations, care, medical services, recruitment, transport, etc. Complete and submit all returns/records as required. Operate requisitioning procedures including the ordering, purchasing, receiving, checking, storage and distribution of resources.
- Finance: Receive, receipt and account for all cash. Bank monies and maintain banking records. Communicate with relevant personnel and provide assistance in relation to financial procedures.
- Reception, Secretarial and Secretariat: Operate the telephone/switchboard, receive visitors and provide hospitality as required. Provide word processing/typing, filing, duplication and photocopying in support of administrative processes, including the use of E-mail, intranet, and internet facilities, where appropriate. Sort, screen and distribute all mail. Ensure the secure storage of valuable items and confidential documentation. Maintain diaries, arrange appointments, meetings and provide a secretarial service for all staff within the school. Service meetings and draft minutes as required.
- Other Duties: Assist work placement students with practical tasks and assignments within the school office (where appropriate). Such other duties as may be assigned within the level of the post.
This job description will be subject to review in light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time. In accordance with Section 75 of the Northern Ireland Act (1998), the post-holder is expected to promote good relations, equality of opportunity and pay due regard for equality legislation at all times.
Clerical Officer in Portadown employer: Education Authority - Northern Ireland
Contact Detail:
Education Authority - Northern Ireland Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Clerical Officer in Portadown
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Clerical Officer role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to administrative tasks. Think about how your skills align with the duties listed in the job description, like managing records and handling finances. We want you to shine!
✨Tip Number 3
Showcase your organisational skills! Bring examples of how you've managed multiple tasks or projects in the past. This will demonstrate your ability to handle the diverse responsibilities of a Clerical Officer.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Clerical Officer in Portadown
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the Clerical Officer role. We want to see how you can support our Principal and school staff effectively!
Showcase Your Skills: Don’t forget to mention your administrative and clerical skills! Whether it’s managing records or handling finances, we love to see examples of how you’ve excelled in these areas.
Be Clear and Concise: Keep your application straightforward and to the point. We appreciate clarity, so make sure your writing is easy to read and gets straight to the important bits!
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Education Authority - Northern Ireland
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like managing records, handling finances, and providing secretarial support. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
As a Clerical Officer, organisation is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. Bring up specific instances where your organisational skills made a difference, whether it was in a previous job or during your studies.
✨Practice Common Interview Questions
Anticipate questions related to administrative processes, financial procedures, and customer service. Practising your responses can help you feel more confident. Think about how you would handle a difficult situation at the reception or manage conflicting priorities.
✨Dress the Part and Be Professional
First impressions matter! Dress smartly and professionally for the interview. It shows that you respect the role and the people you’ll be working with. Also, remember to be polite and courteous to everyone you meet, from the receptionist to the interviewer.
