At a Glance
- Tasks: Support the Principal and staff with administrative and clerical tasks in a school environment.
- Company: Join a vibrant school community dedicated to education and student success.
- Benefits: Competitive salary, supportive team, and opportunities for professional growth.
- Other info: Dynamic role with potential for career advancement in education.
- Why this job: Make a difference in students' lives while developing your organisational and leadership skills.
- Qualifications: 5 GCSEs including English and Maths, plus 1 year of admin experience.
The predicted salary is between 30000 - 40000 € per year.
Location: Name of school
Reports to: School Principal
Position: Provides administrative, clerical and secretarial support to the Principal, school staff and Board of Governors, assisting with the organisation and management of the school office.
Key Responsibilities
- Supervise up to five staff, allocate, control and monitor work, provide on-the-job training.
- Provide administrative, clerical and secretarial support to Principal, staff and Board of Governors.
- Develop, maintain and operate information systems for pupils, staff, budgets, meals, maintenance, examinations, care, medical services, recruitment, transport, etc.
- Complete and submit all required returns/records.
- Coordinate relevant personnel to receive and provide information.
- Operate/oversee requisitioning procedures: ordering, purchasing, receiving, checking, storage and distribution of resources.
- Maintain stock control and arrange equipment maintenance.
- Receive, account for all cash; bank monies and maintain banking records.
- Operate telephone/switchboard, receive visitors and provide hospitality.
- Provide word processing, typing, filing, duplication and photocopying, using E-mail, intranet and internet facilities where appropriate.
- Sort, screen and distribute all mail; ensure secure storage of valuable items and confidential documentation.
- Draft correspondence, obtain and update lists of guests, issue invitations, prepare tickets and programmes for school functions.
- Maintain diaries, arrange appointments, meetings, and provide secretarial service for all staff.
- Communicate regularly with professional staff from outside agencies (medical personnel, social services, etc.) and keep staff, pupils and parents informed of school activities.
- Service meetings and draft minutes.
- Assist work placement students with practical tasks and assignments, where appropriate.
- Perform other duties as assigned within the level of the post.
Essential Criteria
- Have 5 GCSEs (Grades A*-C) including English Language and Mathematics, or equivalent/higher qualifications.
- At least 1 year’s experience in an administrative/clerical role in a busy office environment.
- Demonstrable experience of purchasing and supplies administration.
- Proficiency in computer packages: Microsoft Word, Excel, PowerPoint and Outlook.
- Evidence of knowledge of senior clerical officer responsibilities and general office administrative processes and records.
- Proven planning and organisational skills, ability to work under pressure and meet deadlines.
- Customer-focused approach to work.
- People-management and team skills to motivate and manage others.
- Sound interpersonal and communication skills.
Desirable Criteria
- Previous experience working in an administrative role within a school environment.
- Experience operating school-based computer applications/systems (e.g., C2K SIMS).
In accordance with Section 75 of the Northern Ireland Act (1998), the post holder is expected to promote good relations and equality of opportunity and pay in accordance with equality legislation at all times. The Education Authority is an Equal Opportunities Employer.
Senior Clerical Officer in Kells employer: Education Authority (Northern Ireland)
As a Senior Clerical Officer at our school, you will be part of a supportive and collaborative work culture that values your contributions and fosters professional growth. We offer competitive benefits, including opportunities for on-the-job training and development, ensuring you can thrive in your role while making a meaningful impact on the educational environment. Located in a vibrant community, our school prioritises inclusivity and teamwork, making it an excellent place to build your career in education administration.
Contact Detail:
Education Authority (Northern Ireland) Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Senior Clerical Officer in Kells
✨Tip Number 1
Network like a pro! Reach out to current or former employees at the school or similar institutions. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching the school’s values and recent activities. We want you to show that you’re not just another candidate but someone who genuinely cares about the school community.
✨Tip Number 3
Practice common interview questions with a mate. This will help you articulate your experience and skills confidently, especially those related to administrative tasks and team management.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar!
We think you need these skills to ace Senior Clerical Officer in Kells
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Senior Clerical Officer role. Highlight your administrative experience, especially in a busy office environment, and don’t forget to mention any relevant qualifications!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the role. Mention specific examples of your people-management skills and how you’ve successfully handled clerical tasks in the past.
Show Off Your Tech Skills:Since proficiency in Microsoft Office is key, make sure to list your experience with Word, Excel, PowerPoint, and Outlook. If you’ve used school-based systems like C2K SIMS, definitely include that too!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Education Authority (Northern Ireland)
✨Know Your Stuff
Make sure you’re familiar with the key responsibilities of a Senior Clerical Officer. Brush up on your knowledge of administrative processes, information systems, and the specific duties mentioned in the job description. This will help you answer questions confidently and show that you’re genuinely interested in the role.
✨Showcase Your Experience
Prepare examples from your past roles that demonstrate your skills in administration, team management, and customer service. Think about situations where you’ve successfully managed tasks under pressure or improved office efficiency. This will give the interviewers a clear picture of what you can bring to their school.
✨Practice Makes Perfect
Rehearse common interview questions related to clerical duties and people management. You might be asked how you handle conflicts or manage multiple priorities. Practising your responses will help you articulate your thoughts clearly and reduce any nerves on the day.
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions about the school’s administrative processes or team dynamics. This shows that you’re engaged and thinking critically about how you can fit into their environment. Plus, it gives you a chance to assess if this is the right place for you too!
