At a Glance
- Tasks: Provide essential administrative support to school staff and the Board of Governors.
- Company: Join a supportive educational environment focused on student success.
- Benefits: Gain valuable experience, develop skills, and enjoy a collaborative workplace.
- Other info: Opportunity for personal growth and a chance to work with diverse teams.
- Why this job: Make a difference in education while honing your organisational and communication skills.
- Qualifications: Five GCSEs or three years of relevant experience; proficiency in Microsoft Office is a must.
The predicted salary is between 22000 - 26000 £ per year.
Position Overview: Clerical Officer – reports to The Principal. Provides administrative, clerical and secretarial support to school staff and the Board of Governors.
Responsibilities
- General Administrative Processes and Records: Operate manual and computerised information systems for pupils, staff, budgets, meals, maintenance, examinations, care, medical services, recruitment, transport, etc. Complete and submit all required returns and records. Handle requisitioning procedures: ordering, purchasing, receiving, checking, storing and distributing resources.
- Finance: Receive and account for all cash. Bank monies and maintain banking records. Communicate with relevant personnel regarding financial procedures.
- Reception, Secretarial and Secretariat: Operate the telephone/switchboard, receive visitors and provide hospitality as required. Provide word processing/typing, filing, duplication and photocopying in support of administrative processes, including the use of email, intranet and internet facilities. Sort, screen and distribute all mail. Ensure the secure storage of valuable items and confidential documentation. Maintain diaries, arrange appointments and meetings, and provide secretarial service for all staff. Service meetings and draft minutes as required.
- Other Duties: Assist work placement students with practical tasks and assignments within the school office (where appropriate). Perform any other duties assigned within the level of the post.
Qualifications and Criteria
- Essential: Hold a minimum of five GCSE passes (A*-C, including English and Maths) or possess a minimum of three years of demonstrable experience in an administrative/clerical role.
- Essential: Demonstrate proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
- Essential: Knowledge of the requirements of a Clerical Officer and general office administrative processes.
- Essential: Proven effective time‑management and organisational skills.
- Essential: Customer‑focused approach to work.
- Essential: Ability to work effectively as a team member and independently.
- Essential: Sound interpersonal and communication skills.
- Essential: Evidence that your experience and approach reflect the school’s values/ethos.
Background Check: The Education Authority will undertake an Enhanced Disclosure of Criminal Background as part of the selection process. The Education Authority is an Equal Opportunities Employer.
Clerical Officer in Dungiven employer: Education Authority (Northern Ireland)
As a Clerical Officer at our school, you will be part of a supportive and collaborative work environment that values your contributions to the educational community. We offer competitive benefits, opportunities for professional development, and a commitment to fostering a culture of inclusivity and respect. Located in a vibrant area, our school provides a unique chance to make a meaningful impact while enjoying a fulfilling career in education.
Contact Details:
Education Authority (Northern Ireland) Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Clerical Officer in Dungiven
✨Tip Number 1
Network like a pro! Reach out to current or former employees at the school or similar institutions. A friendly chat can give us insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by practising common questions. We should focus on our organisational skills and customer service experience, as these are key for a Clerical Officer role.
✨Tip Number 3
Dress the part! First impressions matter, so let’s make sure we look professional and approachable when we walk into that interview.
✨Tip Number 4
Follow up after the interview! A quick thank-you email can keep us fresh in their minds and show our enthusiasm for the position. Plus, it’s just good manners!
We think you need these skills to ace Clerical Officer in Dungiven
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Clerical Officer role. Highlight your administrative experience and any relevant skills, like your proficiency in Microsoft Office. We want to see how you fit into our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your values align with ours. Keep it concise but engaging – we love a good story!
Showcase Your Skills:Don’t forget to showcase your time-management and organisational skills in your application. Give us examples of how you've successfully managed tasks in previous roles. We’re all about efficiency here at StudySmarter!
Apply Through Our Website:We encourage you to apply through our website for a smooth application process. It’s super easy and ensures your application gets to the right place. We can’t wait to hear from you!
How to prepare for a job interview at Education Authority (Northern Ireland)
✨Know Your Stuff
Make sure you’re familiar with the responsibilities of a Clerical Officer. Brush up on administrative processes, financial procedures, and the software mentioned in the job description. Being able to discuss your experience with Microsoft Word, Excel, and Outlook will show that you’re ready to hit the ground running.
✨Showcase Your Skills
Prepare examples that highlight your time-management and organisational skills. Think of specific situations where you successfully managed multiple tasks or improved a process. This will demonstrate your ability to handle the demands of the role effectively.
✨Be Customer-Focused
Since the role requires a customer-focused approach, be ready to discuss how you’ve provided excellent service in previous positions. Share anecdotes that illustrate your interpersonal skills and how you’ve positively impacted others, whether it’s staff, students, or parents.
✨Align with the School’s Values
Research the school’s ethos and values before the interview. Be prepared to explain how your personal values align with theirs. This shows that you’re not just looking for any job, but that you genuinely want to contribute to their community.
