At a Glance
- Tasks: Coordinate exciting events for the Keepers of the Quaich, including banquets and ceremonies.
- Company: Edrington is a leading name in the Scotch Whisky industry, celebrating excellence and tradition.
- Benefits: Enjoy 37 days holiday, private medical insurance, and a generous pension scheme.
- Other info: This is a part-time role, perfect for students looking to gain valuable experience.
- Why this job: Be part of a prestigious society and make an impact in the whisky world while developing your skills.
- Qualifications: Experience in event management, customer service, and office administration is preferred.
The predicted salary is between 31500 - 39500 £ per year.
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Our Craft
The Keepers of the Quaich (KOTQ) are an exclusive international society to recognise, reward and celebrate those who have shown outstanding commitment to the Scotch Whisky Industry.
Our Craft
The Keepers of the Quaich (KOTQ) are an exclusive international society to recognise, reward and celebrate those who have shown outstanding commitment to the Scotch Whisky Industry.
Founded by industry leading distillers, our Society is the beating heart of the Scottish Whisky industry. By pooling their influential resources and expertise together, the founders have built a robust international Society dedicated to achieving greater appreciation for our magnificent Scotch Whisky spirit.
From all corners of the world, Keepers, Masters and invited guests descend on our spiritual home at Blair Castle, Blair Atholl. Held twice per year, the Ceremony of Induction and Banquet are the pinnacle of our events calendar.
Our Blend Of Benefits
- Salary £31,500 - £39,500 (FTE)
- 37 days holiday, plus 4 Giving More volunteer days
- Save for retirement and invest in your future - pension contributions (employee up to 8.75%, employer up to 14%)
- Private medical insurance that covers the cost of private healthcare and includes round the clock access to GP services and menopause health line
- 24/7 support for you and your loved ones to counselling, life coaching and information on financial, mental, and physical wellbeing
This position plays a key role in the day-to-day coordination of the Keepers of the Quaich. The role holder will serve as an ambassador for KOTQ, supporting the Head of the Keepers of the Quaich, in coordinating significant events, including the Ceremony of Induction and the Banquet, held twice per year, which are the highlight of the events calendar.
The coordinator will report to the Head of the Keepers of the Quaich and will oversee coordination at all levels with our chair, management committee, founding partners, and members to guarantee the successful execution of the KOTQ’s role and agenda
This is a part time role 30 hours per week, Monday-Thursday.
Make an Impact
Reporting to the Head of the Keepers of the Quaich, key responsibilities include:
- Support the Head of the Keepers of the Quaich in managing the event timelines and deadlines for each banquet.
- Support the Head of the Keepers of the Quaich with the day to day running of the office, diary management, meeting administration and other ad-hoc administrative duties
- Foster strong relationships with stakeholders, assisting the Head of the Keepers of the Quaich in responding to enquiries and deputising for the Head of the Keepers of the Quaich where required
- Prioritise and manage emails, tasks, and documentation.
- Handle membership administration, ensuring GDPR compliance and efficient file storage
- Coordinate with suppliers to manage stock levels and orders
- Oversee new product sourcing and merchandise promotion
- Maintain accurate stock records and process invoices
- Oversee database management and development.
- Ensure database accuracy and produce timely queries
To be successful in this role, you hold:
- Prior experience in banquet coordination or event management commensurate to this level of role
- Previous experience of providing customer service
- Strong background in office administration and diary management
- Experience in merchandise and stock management
- Ability to multi-task, prioritize effectively, and meet deadlines
- Proficient in using MS Office, database systems, and website management tools
- Aptitude for learning with high levels of engagement. The ability to work within a small team, adaptability to handle a variety of tasks is required
Seniority level
Seniority level
Entry level
Employment type
Employment type
Part-time
Job function
Job function
AdministrativeIndustries
Beverage Manufacturing
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#J-18808-LjbffrKeepers of the Quaich Coordinator employer: Edrington
Edrington is an exceptional employer, offering a unique opportunity to be part of the prestigious Keepers of the Quaich, where you can immerse yourself in the rich heritage of the Scotch Whisky industry. With a supportive work culture that prioritises employee wellbeing through generous benefits like private medical insurance and extensive holiday allowances, Edrington fosters professional growth and development in a collaborative environment. Located in the scenic Blair Castle, this role not only allows you to contribute to significant events but also to build meaningful relationships within a global community of whisky enthusiasts.
StudySmarter Expert Advice🤫
We think this is how you could land Keepers of the Quaich Coordinator
✨Tip Number 1
Familiarise yourself with the Keepers of the Quaich and their events. Understanding the significance of the Ceremony of Induction and Banquet will help you demonstrate your passion for the Scotch Whisky industry during any discussions.
✨Tip Number 2
Network with professionals in the Scotch Whisky industry. Attend related events or join online forums to connect with potential colleagues or mentors who can provide insights and possibly refer you to the role.
✨Tip Number 3
Showcase your organisational skills by volunteering for event coordination roles, even on a small scale. This experience will not only enhance your CV but also give you practical examples to discuss during interviews.
✨Tip Number 4
Prepare thoughtful questions about the role and the organisation for your interview. This shows your genuine interest and helps you stand out as a candidate who is engaged and proactive.
We think you need these skills to ace Keepers of the Quaich Coordinator
Some tips for your application 🫡
Understand the Role:Before applying, make sure to thoroughly read the job description for the Keepers of the Quaich Coordinator role. Understand the key responsibilities and required skills, as this will help you tailor your application.
Tailor Your CV:Highlight relevant experience in event management, customer service, and office administration in your CV. Use specific examples that demonstrate your ability to manage events and coordinate with stakeholders effectively.
Craft a Compelling Cover Letter:Write a cover letter that showcases your passion for the Scotch Whisky industry and your understanding of the Keepers of the Quaich. Mention how your skills align with the role and express your enthusiasm for contributing to their mission.
Proofread Your Application:Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which is crucial for this role.
How to prepare for a job interview at Edrington
✨Know Your Whisky
Familiarise yourself with the Scotch Whisky industry, its history, and the significance of the Keepers of the Quaich. Being able to discuss key aspects of whisky production and the society's role will show your genuine interest and commitment.
✨Showcase Your Event Coordination Skills
Prepare examples from your past experiences in event management or banquet coordination. Highlight specific challenges you faced and how you overcame them, as this role heavily relies on effective planning and execution of events.
✨Demonstrate Strong Communication Abilities
As the role involves liaising with various stakeholders, practice articulating your thoughts clearly. Be ready to discuss how you've successfully built relationships in previous roles and how you would approach communication within the KOTQ.
✨Emphasise Your Administrative Expertise
Be prepared to discuss your experience with office administration, diary management, and database systems. Provide examples of how you've managed multiple tasks efficiently, as this is crucial for supporting the Head of the Keepers of the Quaich.
