Team & Events Coordinator in Glasgow

Our CraftEdrington’s vision is to give more by crafting exceptional ultra-premium spirit brands. The Macallan is our central focus, supported by Highland Park and The Glenrothes in the single malt category. Our portfolio is completed with Brugal rum from the Dominican Republic, Wyoming Whiskey in the American Whiskey category and Valdespino sherry from Jerez in Spain. Edrington also has a strategic partnership with No.3 London Dry Gin.

Our principal shareholder is a charitable trust, so we were built to make a world of difference. Discover a place where values define our culture. The home of exceptional brands, where people and teams thrive.

Benefits

• Salary £31,600 - £39,500
• 12-month fixed term contract
• 37 days holiday, plus 4 Giving More volunteer days
• Save for retirement and invest in your future - pension contributions (employee up to 8.75%, employer up to 14%)
• Share in our success with up to 10% Share Reward scheme (subject to eligibility)
• Private medical insurance that covers the cost of private healthcare and includes round the clock access to GP services and menopause health line
• 24/7 support for you and your loved ones to counselling, life coaching and information on financial, mental, and physical wellbeing
• Experience our exceptional brands with a generous annual product allowance, plus at least 20% discount in our staff shop
• Embrace work-life harmony with 50:50 hybrid working, 26 weeks’ paid maternity, paternity and adoption leave, and up to five paid carers leave days a year

Responsibilities

This position sits within the Education team and will provide both administrative, events, webinar and budget support to the Education Leadership Team for internal and external events. You will act as the main point of contact for all internal and external events including Ambassador and Specialist training and global webinars in Glasgow, on The Macallan Estate and in Jerez.

Key responsibilities

• Provide administrative support to the Education Leadership Team and Brand Leadership Team.
• Arranging meetings, helping prioritise key meetings, tasks and resolving diary conflicts.
• Organising travel arrangements using Concur online booking system.
• Assistance with daily administrative tasks and other ad hoc requests as they arise.
• Project planning and logistical support on internal advocacy, education community onboarding and training and global webinars.
• Provide administrative support as above, liaising with The Estate, Jerez and Regional teams to plan and facilitate customer and consumer visits.
• Preparing documents, reports, and presentation materials.
• Raising POs and tracking education budget.
• Main point of contact for all education events at The Macallan.
• Working with education team to ensure event requirements are facilitated and the appropriate resources acquired.
• Ensure appropriate rooms are utilised to meet the requirements of the host.
• Liaise with external contractors and suppliers to ensure efficient provision of required resources and services. This includes The Estate, Jerez team, hotels, transport, and food providers.

Your Talent and Skills

• Experience commensurate to this level of role within a global organisation
• Demonstrable background in effective event and international travel planning
• Excellent communication skills as the role will interface with multiple stakeholders both internally and externally.
• Excellent knowledge of MS Office including Outlook and Excel.
• Time management and organisational skills are imperative to the role; holder should be able to prioritise workload effectively.
• Strong attention to detail.
• The ability to operate autonomously and remotely and to make quick and informed decisions, you should be able to use your initiative to manage shifting priorities and developments out with your control.
• Negotiation skills are desired but not essential.
• Strong planning, prioritisation, and project management skills.
• The ability to develop, implement and evaluate new business processes within a dynamic business environment.
• Budget management experience.
• Overall role holder will be highly flexible given the variety of tasks that will need to be undertaken, will have a strong work ethic, excellent customer service skills.

We’re proud of our inclusive culture – where unique experiences, ideas and perspectives are celebrated. We want everyone to feel respected and empowered to contribute to our success.

Get involved. From colleague networks like Balance, Pride and Kick-Start to inclusion allies and DEI champions, we encourage our people to be curious, get involved and help us make change happen.