Engineering Administrator

Edrington’s vision is to give more by crafting exceptional ultra-premium spirit brands.

The Macallan is our central focus, supported by Highland Park and The Glenrothes in the single malt category.

Our portfolio is completed with Brugal premium rum from the Dominican Republic.

Edrington also has a strategic partnership with No.3 London Dry Gin.

Our principal shareholder is a charitable trust, so we were built to make a world of difference.

Discover a place where values define our culture.

The home of exceptional brands, where people and teams thrive.

• Save for retirement and invest in your future - pension contributions (employee up to 8.75%, employer up to 14%)
• Share in our success with up to 10% Share Reward scheme (subject to eligibility)
• Private medical insurance that covers the cost of private healthcare and includes round the clock access to GP services and menopause health line
• 24/7 support for you and your loved ones to counselling, life coaching and information on financial, mental, and physical wellbeing
• Experience our exceptional brands with a generous annual product allowance, plus at least 20% discount in our staff shop
• Embrace work-life harmony with hybrid working, 26 weeks’ paid maternity, paternity and adoption leave, and up to five paid carers leave days a year

Embrace Excellence

The Engineering Administrator provides comprehensive administrative support to the Engineering department which includes Process, Site and Project teams.

Reporting to the Engineering Manager North, the role is responsible for coordinating departmental administration, maintaining engineering records and documentation, supporting maintenance and project activities, and ensuring the efficient operation of engineering systems and processes.

The role acts as a key point of contact for engineers, contractors/ suppliers and stakeholders, supporting the delivery of safe, compliant and effective engineering services.

Make an Impact

• Provide efficient administrative support to the Engineering Manager, Engineering team and wider stakeholders as needed.
• Maintain accurate, compliant and accessible engineering documentation.
• Build strong relationships with internal teams, contractors and suppliers to support engineering operations and ensure clear communication and prioritisation.
• Support the coordination of engineering activities, systems, reporting, compliance and procurement processes.
• Coordinate meetings, agendas, minutes and action tracking.
• Prepare and distribute team briefing packs
• Maintain engineering records, databases and filing systems.
• Support contractor documentation and site administration.
• Assist with CMMS administration, PPM scheduling, statutory inspections and contractor information management.
• Produce KPI reports, presentations and departmental updates.
• Raise purchase requisitions, contracts and purchase orders in SAP.
• Support goods receipt, invoice processing, purchasing cards and vendor onboarding.
• Support audits, inspections, Management of Change documentation and engineering compliance activities.
• Assist with project administration, including document control, action logs and project trackers.

Your Talent And Skills

• Excellent communication and interpersonal skills, with the ability to engage and collaborate with key internal stakeholders and third parties.
• Strong organisational and prioritisation skills with excellent attention to detail
• Ability to manage multiple tasks and work effectively within a fast-paced environment
• Experience in maintaining records, trackers and generation of management reports
• Strong numerical and data handling skills
• A high level of PC literacy, covering key business systems

In addition, the following skills/experience are desirable

• Experience within an engineering, manufacturing, maintenance or project environment
• Knowledge of Computerised Maintenance Management Systems (CMMS)
• Experience of working with document control systems and processes
• Experience supporting engineering, maintenance or project teams
• Understanding of engineering terminology and maintenance planning activities
• Experience of contractor and supplier management

We’ve put together some criteria that we think is important for this role, but don’t worry if your experience and expertise isn’t an exact match.

If you feel that you can add value to our role and to Edrington more broadly, we would welcome your application and be eager to learn more about you.

A Place For Everyone

We’re proud of our inclusive culture – where unique experiences, ideas and perspectives are celebrated.

We want everyone to feel respected and empowered to contribute to our success.

Get involved.

From colleague networks like Balance, Pride and Kick-Start to inclusion allies and DE&I champions, we encourage our people to be curious, get involved and help us make change happen.

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