Administration Assistant

Our Craft Edrington’s vision is to give more by crafting exceptional ultra-premium spirit brands. The Macallan is our central focus, supported by Highland Park and The Glenrothes in the single malt category. Our portfolio is completed with Brugal rum from the Dominican Republic, Wyoming Whiskey in the American Whiskey category and Valdespino sherry from Jerez in Spain. Edrington also has a strategic partnership with No.3 London Dry Gin. Our principal shareholder is a charitable trust, so we were built to make a world of difference. Discover a place where values define our culture. The home of exceptional brands, where people and teams thrive.

Our Blend Of Benefits

• Salary £26,500-£33,500
• 12 Month Fixed Term Contract
• 37 days holiday, plus 4 Giving More volunteer days
• Pension contributions (employee up to 8.75%, employer up to 14%)
• Up to 10% Share Reward scheme (subject to eligibility)
• Private medical insurance that covers the cost of private healthcare and includes round‑the‑clock access to GP services and a menopause health line
• 24/7 support for you and your loved ones with counselling, life coaching and information on financial, mental, and physical wellbeing
• Generous annual product allowance, plus at least 20% discount in our staff shop
• Work‑life harmony with 26 weeks’ paid maternity, paternity and adoption leave, and up to five paid carers leave days a year

Embrace Excellence

Based at The Macallan Estate and reporting to the Experience Operations Manager, the Administration Assistant ensures effective and efficient organisation and administration support for the Experience Operations Team, which includes Food and Beverage, Kitchen, Guest Experience & Boutique teams. This role includes business‑critical tasks such as assisting with stock management and reporting, placing and monitoring orders, H&S and training records, as well as day‑to‑day administration tasks. This is a 12 month fixed‑term role.

Make an Impact

• Develop a strong network of external and internal relationships with key contacts including Experience & Events and Finance Admin.
• Administration of all stock management.
• Updating of H&S and training records.
• Reviewing and submitting team timesheets.
• Department ordering online with the company Pay-to-Procure Process, supported by Finance.
• Responsible for all administration tasks required for the team, including general office management, stationery and equipment ordering.
• Production of daily operation sheets, menus, bottle labels.
• Responsibility for the department Key Safe.
• Ensuring all tasks are completed to a high standard and within deadline.
• Undertake ad hoc activity/project work as required.
• Prepare and distribute meeting agendas and undertake minute‑taking duties for internal meetings as required.
• Responsible for proactively managing the quality of the working environment, ensuring hazards and damage are reported via the job card system.
• Responsible for all new supplier set‑up with Navex system for the Experience Operations Team and ensure appropriate maintenance of the system.
• Use of ServiceCloud, Sevenrooms, AnyRoad and Event Diary, experience management platforms.

Your Talent And Skills

• Strong IT skills, specifically MS Office packages such as Excel.
• Experience of using booking events and customer service platforms (desirable).
• Basic problem‑solving skills.
• Strong organisational skills and experience of working to deadlines.
• Strong communication skills across many stakeholders.
• Ability to adopt new technologies, implement and use when required.
• Attention to detail – accurate record keeping and data entry.
• Ability to be self‑motivated and demonstrate ownership over tasks.
• Previous experience as a PA or EA would be preferred.
• Aptitude for learning with high levels of engagement and curiosity.
• Continuous improvement mindset.

A Place For Everyone

We’re proud of our inclusive culture – where unique experiences, ideas and perspectives are celebrated. We want everyone to feel respected and empowered to contribute to our success. Get involved. From colleague networks like Balance, Pride and Kick‑Start to inclusion allies and DE&I champions, we encourage our people to be curious, get involved and help us make change happen.