At a Glance
- Tasks: Support financial operations in a dynamic arts charity, ensuring accuracy and efficiency.
- Company: Join a vibrant arts charity dedicated to making a difference.
- Benefits: Enjoy 33 days annual leave, flexible hours, and a supportive work environment.
- Other info: Part-time role with opportunities for growth and process improvement.
- Why this job: Make an impact in the arts while developing your finance skills.
- Qualifications: AAT Level 2 or equivalent and 2 years of accounts experience required.
The predicted salary is between 12 - 15 £ per hour.
We are seeking a detail-oriented and proactive finance professional committed to supporting accurate, efficient financial operations and excellent service within a dynamic arts charity environment. The Finance Assistant will support the effective daily running of the finance department across a variety of functions. Reporting to the Finance Manager, the role requires strong attention to detail, the ability to use initiative, and a commitment to the accurate processing of accounting transactions and financial information.
Working Hours: Part time, up to 22.5 hours per week. Occasional evening and weekend work may be required.
Contract: Permanent
Annual Leave: 33 days FTE, including public holidays
Responsibilities:
- Accurately maintain the purchase ledger, ensuring daily processing of supplier invoices, transactions, bank payments and receipts.
- Collate and prepare the weekly supplier payment run.
- Accurately maintain the sales ledger, including generating customer invoices and credit notes, sending customer statements, and maintaining accurate customer account records.
- Oversee credit control, proactively chasing outstanding debts and escalating overdue accounts to the Finance Manager as required.
- Ensure all direct debits are accurately set up, maintained, and reconciled in a timely manner.
- Build and maintain strong working relationships with internal and external stakeholders to ensure delivery of service excellence.
- Accountable for managing own assigned daily, weekly, and monthly tasks.
- Support the Finance Manager to ensure month end processes are delivered on time.
- Support ad hoc postings, journal entries, and month end reporting requirements.
- Regularly complete the reconciliation of supplier statements.
- Support month end bank and balance sheet reconciliation process.
- Support the annual audit process by filing and providing required financial information to the Finance Manager and auditors as needed.
- Challenge the status quo associated with current processes and work with management to identify opportunities for process improvement and/or improved control.
- Customer care – be responsible for dealing with the public and studio members to ensure effective service and continued good relations.
Qualifications:
- Level 2 AAT qualification or equivalent.
- Minimum 2 years of previous experience in an accounts/bookkeeping role.
- Knowledge of charity financial and accounting procedures.
- Experience of using a computerised finance system.
- Proven ability to manage a purchase & sales ledger and perform bank reconciliations.
- Strong organisational, time management and prioritisation skills, with the ability to multi-task and deliver high quality work within tight deadlines, both independently and as part of a team.
- Effective oral and written communication and interpersonal skills, with the ability to challenge assumptions and practices with diplomacy and a customer-centric approach.
- High level of attention to detail and accuracy.
- Ability to use own initiative and work proactively with minimal supervision.
- Excellent IT skills, including confidence with database management and data reporting; proficiency in Microsoft Excel, Word and email.
Finance Assistant (part-time) employer: Edinburgh Printmakers
Join a vibrant arts charity that values detail-oriented finance professionals and fosters a supportive work culture. With a commitment to employee growth, we offer 33 days of annual leave and the opportunity to engage in meaningful financial operations that directly impact our community. Our dynamic environment encourages initiative and collaboration, making it an excellent place for those seeking a rewarding part-time role in finance.
StudySmarter Expert Advice🤫
We think this is how you could land Finance Assistant (part-time)
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance sector, especially those who have experience in charities. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by brushing up on common finance questions and scenarios. We recommend practising your answers with a friend or in front of a mirror to boost your confidence and ensure you come across as the detail-oriented candidate they’re looking for.
✨Tip Number 3
Showcase your skills! Bring along examples of your previous work, like reports or reconciliations, to demonstrate your attention to detail and initiative during interviews. This will help you stand out as a proactive candidate.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are genuinely interested in joining our dynamic team.
We think you need these skills to ace Finance Assistant (part-time)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your attention to detail and any relevant finance experience, especially in a charity setting. We want to see how you can contribute to our dynamic team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about finance and how your proactive approach aligns with our mission. Don’t forget to mention your ability to manage ledgers and your experience with accounting transactions.
Showcase Your Initiative:In your application, give examples of how you've used your initiative in previous roles. Whether it’s improving processes or managing tasks independently, we love to see candidates who take charge and drive results!
Apply Through Our Website:We encourage you to apply directly through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to attach all your documents in one go. Plus, we love seeing applications come through our own platform!
How to prepare for a job interview at Edinburgh Printmakers
✨Know Your Numbers
Brush up on your financial knowledge, especially around purchase and sales ledgers. Be ready to discuss your experience with bank reconciliations and how you've managed these processes in previous roles. This will show that you’re not just familiar with the tasks but can handle them efficiently.
✨Show Your Attention to Detail
Prepare examples that highlight your attention to detail. You might want to share a story about a time when your meticulous nature helped prevent an error or improved a process. This is crucial for the Finance Assistant role, so make sure to emphasise this skill.
✨Demonstrate Initiative
Think of instances where you took the initiative to improve a process or solve a problem. The interviewers will appreciate your proactive approach, especially in a dynamic environment like an arts charity. Be ready to discuss how you can bring this mindset to their team.
✨Build Rapport
Since the role involves working with various stakeholders, practice building rapport during the interview. Show your interpersonal skills by engaging with the interviewer and demonstrating your customer-centric approach. This will help convey that you can maintain strong relationships within the organisation.
