At a Glance
- Tasks: Support recruitment and onboarding, ensuring a top-notch experience for candidates and colleagues.
- Company: Join the People Team at Edinburgh Napier University, a supportive and collaborative environment.
- Benefits: Enjoy 41 days annual leave, wellbeing support, and excellent learning opportunities.
- Other info: Opportunities for growth and development in a dynamic workplace.
- Why this job: Kickstart your HR career while making a real impact on colleague experiences.
- Qualifications: Strong organisational skills, attention to detail, and a proactive, customer-focused approach.
The predicted salary is between 29115 - 35585 £ per year.
We're looking for a Colleague Experience Administrator to join Edinburgh Napier University's People Team.
Initially supporting our Talent Acquisition team, you'll play a key role in delivering an excellent experience for candidates, hiring managers and colleagues while helping to attract exceptional talent to the University.
As part of our ongoing transformation journey, you'll help deliver efficient, customer-focused people services through improved systems, processes and ways of working.
A key focus over the coming months will be the implementation of People First, the University's new HR and payroll platform, creating exciting opportunities to support process improvement, digital transformation and enhanced colleague experiences.
This is an excellent opportunity for someone looking to build a career in HR, recruitment or people services within a supportive and forward-thinking team.
About the Role
As a Colleague Experience Administrator, you'll provide professional administrative support across recruitment and onboarding activities, ensuring candidates, colleagues and hiring managers receive an efficient, responsive and high-quality service.
Initially, your focus will be supporting Talent Acquisition activities including recruitment administration, candidate care and onboarding.
Over time, you'll have opportunities to work across different areas of the People Team, broadening your experience and developing knowledge across the employee lifecycle.
You'll play an important role in maintaining accurate records, supporting HR systems and processes, responding to enquiries and helping deliver a positive colleague and candidate experience across the University.
What You'll Do
- Act as a first point of contact for candidates, colleagues and People Managers.
- Provide clear and professional guidance on recruitment and people-related queries.
- Coordinate recruitment activity, including advertising vacancies, arranging interviews and preparing contracts.
- Support onboarding activities, including right-to-work checks, inductions and system access.
- Maintain accurate colleague records and prepare HR documentation.
- Support payroll administration processes.
- Update and maintain HR systems, records and reports.
- Contribute to People Team projects, system enhancements and service improvement activities.
- Support the delivery of a positive and consistent colleague experience across the University.
What We're Looking For
- Excellent organisational skills and strong attention to detail.
- A proactive and customer-focused approach.
- Strong communication and interpersonal skills.
- Confidence working with systems, data and administrative processes.
Why Join Us?
At Edinburgh Napier University, you'll be part of a supportive and collaborative People Team, helping to deliver a great experience for candidates and colleagues while developing your own skills and career.
- Alongside a varied role with opportunities to learn and grow, you'll benefit from:
- 41 days annual leave
- Strong wellbeing and family-friendly support
- Excellent learning and development opportunities
- An inclusive and collaborative workplace
If you're looking to build a career in HR or Talent Acquisition and want to make a real difference to the colleague and candidate experience, we'd love to hear from you.
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Colleague Experience Administrator (12months Fixed Term Contract) employer: Edinburgh Napier University
Join a forward-thinking organisation at the forefront of digital construction and skills innovation, where your expertise will directly contribute to transforming the built environment. With a strong commitment to employee development, you will benefit from extensive learning opportunities, generous annual leave, and a supportive work culture that values collaboration and innovation. Located at the BE-ST campus in Hamilton, this role offers a unique chance to make a meaningful impact while enjoying a hybrid working model and access to a range of employee benefits.
Contact Details:
Edinburgh Napier University Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Colleague Experience Administrator (12months Fixed Term Contract)
✨Get Your Foot in the Door with Temp Agencies
Temporary roles in HR are often filled through agencies. Reach out to temp agencies that specialise in HR placements. They can help you find gigs quickly and give you a chance to demonstrate your skills in real-world scenarios.
✨Network at HR Events and Workshops
Dive into local HR events, workshops, and seminars. These are great opportunities to meet professionals already in the field and might lead to temporary positions. Be sure to have a chat, exchange contacts, and express your interest in on-the-spot opportunities!
✨Showcase Your Flexibility
In the temporary HR world, being adaptable is key. When you're networking or interviewing, highlight your ability to quickly learn and fill diverse roles, from recruitment to employee onboarding. Make it clear that you’re ready to dive in at any time!
✨Apply Directly Through Our Website
Don’t forget to check out the opportunities at Edinburgh Napier University and apply directly via our website. This way, you can express your interest in temporary roles and get ahead in the application process!
We think you need these skills to ace Colleague Experience Administrator (12months Fixed Term Contract)
Some tips for your application 🫡
Show Off Your People Skills:In HR, showcasing your interpersonal skills is key. Make sure your CV highlights any experience you have dealing with talent management, resolving conflicts, or facilitating workshops. We want to see your ability to connect with others!
Tailor Your CV to HR:Use HR-specific language in your CV and cover letter. Mention any specific HR tools, software, or methodologies you’re familiar with, like ATS systems or performance management frameworks. This will show that you’re not just a good fit, but you've got the know-how to back it up!
Emphasise Your Flexibility:Since this is a temporary role, emphasising your adaptability and willingness to learn quickly is crucial. Include examples of how you've successfully jumped into new environments before or handled sudden changes in previous jobs. We love a team player who can hit the ground running!
Availability Matters:In your application, make sure to clarify your availability and commitment to the temporary position. This will help us understand when you can start and how you fit into our plans at Edinburgh Napier University. So, don’t be shy about laying it all out there!
How to prepare for a job interview at Edinburgh Napier University
✨Showcase Your Adaptability
Given that this is a temporary HR role at Edinburgh Napier University, it's crucial to demonstrate your flexibility and ability to adapt quickly. You might be thrown into new projects or systems, so share examples of how you've successfully navigated changes in past roles.
✨Familiarise Yourself with HR Tools
Many HR positions require familiarity with tools like HRIS or ATS systems. Before the interview, brush up on the specific software that Edinburgh Napier University uses—if you see any mentioned in the job posting, make sure you're ready to discuss them and your experience with similar tools.
✨Your Motivation Matters
As a temp, it's essential to convey your motivation for this role. Employers often look for candidates who are not just filling a position, but who are genuinely keen on contributing effectively in a short period. Consider sharing why you’re passionate about HR and how you see yourself adding value at Edinburgh Napier University.
✨Prepare for Real-World Scenarios
HR interviews often include situational questions that test your problem-solving skills. Think about common HR challenges, like dealing with conflict or managing onboarding efficiently, and prepare to discuss how you would handle these situations at Edinburgh Napier University.
