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- Tasks: Assist with office administration, reception, and meeting room management.
- Company: Join the Edinburgh International Festival, a vibrant celebration of performing arts.
- Benefits: Enjoy a diverse workplace culture and opportunities for personal growth.
- Why this job: Be part of an exciting team that supports creative artists and impactful events.
- Qualifications: No specific experience required; enthusiasm and a willingness to learn are key.
- Other info: We encourage applications from under-represented groups to enhance our inclusive culture.
The predicted salary is between 20000 - 25000 £ per year.
The Edinburgh International Festival is looking for an Office Assistant to join the Estates team. We want you to help us present this unparalleled celebration of the performing arts, which brings some of the most exciting and creative artists working today to audiences from around the world.
The Edinburgh International Festival is an equal opportunity employer, and we value diversity. We believe that an inclusive culture is the foundation for a successful workplace, and we strive to grow our diverse representation across our staff, our artists, and our audiences. We are collecting data to measure the effectiveness of our recruitment methods, to ensure that they are fair. We strive to ensure our opportunities are accessible to people from all backgrounds. We actively encourage applications from currently under-represented groups. We have identified ethnic minority backgrounds and disabilities as the key areas we would like to focus our recruitment efforts in.
The Office Assistant role is in the Estates team supporting the delivery of all aspects of Estate Management. The role reports to the Head of Estates but in particular supports the Estates Officer in the management of Hub. The role comprises various duties that are both administrative and practical. In particular, these include:
- General office administration
- Reception
- Meeting room management and refreshments
- Mail and courier administration
- Stationery ordering and stock checks
- Staff welfare provision
- Office cleaning checks
The Hub is the home and operational base of the Edinburgh International Festival, where we host year-round education and rehearsal activities, as well as performances and other events during the festival period. The EIF estate also consists of technical stores and residential property.
Closing date for applications: 12.00pm Monday 16th June 2025. Interviews will be held week commencing Monday 23rd June 2025.
Funded by The City of Edinburgh Council and Creative Scotland. Registered charity number SC004694.
Office Assistant employer: Edinburgh International Festival
Contact Detail:
Edinburgh International Festival Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Assistant
✨Tip Number 1
Familiarise yourself with the Edinburgh International Festival's mission and values. Understanding their commitment to diversity and inclusion will help you align your approach during interviews and demonstrate that you share their vision.
✨Tip Number 2
Network with current or former employees of the Edinburgh International Festival. Engaging with them can provide valuable insights into the office culture and expectations, which can be beneficial when discussing your fit for the role.
✨Tip Number 3
Prepare to discuss your organisational skills and experience in administrative roles. The Office Assistant position requires a variety of practical and administrative tasks, so having specific examples ready will showcase your suitability.
✨Tip Number 4
Be ready to demonstrate your ability to work in a team environment. Since the role supports the Estates Officer and involves collaboration with various departments, highlighting your teamwork experiences will strengthen your application.
We think you need these skills to ace Office Assistant
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the responsibilities and requirements of the Office Assistant position. Tailor your application to highlight relevant skills and experiences that align with the role.
Craft a Strong CV: Create a CV that clearly outlines your administrative experience, organisational skills, and any relevant qualifications. Use bullet points for clarity and ensure it is well-structured and easy to read.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the Edinburgh International Festival and the Office Assistant role. Mention specific examples from your past experiences that demonstrate your ability to handle the tasks mentioned in the job description.
Proofread Your Application: Before submitting, thoroughly proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Edinburgh International Festival
✨Research the Edinburgh International Festival
Before your interview, take some time to learn about the Edinburgh International Festival and its mission. Understanding their values and the role of the Estates team will help you tailor your answers and show genuine interest in the position.
✨Prepare for Practical Questions
As an Office Assistant, you'll be handling various administrative tasks. Be ready to discuss your experience with office management, reception duties, and any relevant software tools. Think of specific examples that demonstrate your organisational skills and attention to detail.
✨Showcase Your Team Spirit
The role involves supporting the Estates Officer and working within a team. Highlight your ability to collaborate and communicate effectively with others. Share experiences where you've contributed to a team project or helped colleagues achieve their goals.
✨Emphasise Inclusivity and Diversity
Given the festival's commitment to diversity, be prepared to discuss how you can contribute to an inclusive workplace. Share your thoughts on the importance of representation and how you can support under-represented groups within the organisation.
