Commercial Executive Assistant in Edinburgh

This range is provided by Edinburgh Airport. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

About the role

We are looking for a professional and experienced Executive Assistant to provide comprehensive and confidential administration support to the Chief Commercial Officer and the Heads of the Commercial departments at Edinburgh Airport. This is a key role to support the team and will involve providing assistance with travel arrangements, general administration, office management and organisation of diaries and meetings.

What you’ll be doing

• Manage the Chief Commercial Officer’s diary, planning and scheduling meetings and appointments, deciding where to reschedule, cancel and delegate attendance
• Handle confidential correspondence and communications
• Provide administrative support to the Commercial Leadership team, comprising of the Chief Commercial Officer and six departmental Heads
• Collate and file expenses inputs for the team
• Travel and accommodation arrangements for attendance at meetings/conferences
• Assist with business partner meetings, preparing room and refreshments as required
• Prepare reports, presentations and correspondence
• Plan comprehensive events for business partner events
• Arrange team away days and workshops
• Implement and maintain administrative systems
• Liaise with staff, suppliers and clients
• Coordinate paperwork for meetings including preparation of agenda, actions and any reports required
• Occasional holiday cover for other Executive Assistants may be required
• Maintain general office standards

What we’re looking for

• Ideally around 3 or 4 years experience in a similar role, supporting senior executives
• Experience of managing complex events and meeting logistics
• Experience of effectively managing competing and changing priorities whilst working to strict deadlines with minimal supervision
• High levels of integrity and discretion with sensitive business related information
• Excellent communicator, able to adapt to internal and external customers at all levels
• Good working knowledge of IT systems such as Excel, Word, and PowerPoint
• Basic knowledge of budget and financial requirements
• Good organisational and time management skills

If your experience looks slightly different to what we’ve listed here, we encourage you to still apply. You could add something we didn’t know we needed.

What we’ll offer you

• Pension scheme – employer contributions can be up to 7%
• 32 days holiday, based on full time roles, increasing with service
• Annual discretionary bonus
• Supporting your health and wellbeing – private healthcare after 1 year’s service, access to our Employee Assistance Programme and occupational health services
• Free car parking on site and when you go on holiday

Why EDI?

We are Edinburgh Airport, where Scotland meets the world. The success of the airport comes down to our people, and you can help us deliver even more big days for our passengers and colleagues. The development of your career is important to us, and we’ll support and encourage this every step of the way. We’re looking for people who will demonstrate our values day‑in, day‑out.

Building a diverse workforce that is inclusive and accessible to all is a priority for our business. As part of this journey, we are proud to be the first UK airport to be endorsed by WORK180. They only recognise great employers for all women. Find out about our policies on our WORK180 employer page.

As a Disability Confident Leader, we are committed to ensuring applicants with a disability can participate fully in our recruitment process. Please let us know in your application form if you require any adjustments, such as parking arrangements or alternative methods of communication.