Commercial Executive Assistant

We’re looking for a highly capable and experienced Commercial Executive Assistant to provide strategic, proactive and confidential support to the Chief Commercial Officer and the wider Commercial Leadership Team at Edinburgh Airport. This is a pivotal role at the heart of one of the airport’s most dynamic functions. You’ll be joining Edinburgh Airport at a time of unprecedented growth, and become a part of the Commercial team who operate in a fast‑paced, externally focused environment – engaging daily with business partners, airlines, retailers, global stakeholders and internal leaders.

As a Commercial Executive Assistant, you’ll act as an extension of the leadership team, ensuring priorities are executed smoothly, time is optimised, and the right connections happen at the right moments. This position is ideal for someone who thrives on responsibility, anticipates needs before they arise, and brings a calm, solution‑driven approach to a rapidly evolving agenda.

About the Recruitment Process: The recruitment process for this role will involve an in person interview with key stakeholders, including our Chief Commercial Officer, and an administrative task to mirror some of the role’s responsibilities. Depending on the volume of applicants, we may introduce an initial Teams call as a screening interview. We are committed to supporting diverse ways of thinking and working, so if you require adjustments in the recruitment process, please let us know on your application.

What you’ll be doing:

• Executive Partnership: Provide high‑level support to the Chief Commercial Officer, owning complex diary management, prioritisation decisions, forward planning and stakeholder coordination. Support two Chief Commercial Officers and five Heads of Department with executive‑level administrative and organisational needs. Act as a trusted gatekeeper—ensuring the leadership team’s time, focus and attention are aligned to key strategic priorities.
• Operational Leadership: Manage and refine administrative workflows and systems to drive efficiency across the commercial function. Lead on the coordination of travel, accommodation and itineraries for UK and international meetings. Prepare and quality‑assure presentations, reports, meeting packs and briefings for internal and external audiences.
• Event & Stakeholder Management: Deliver seamless end‑to‑end planning for commercial events, partner engagements, leadership workshops and high‑profile meetings. Liaise confidently with senior stakeholders, business partners and suppliers, representing the commercial team professionally at all times. Support business partner meetings, ensuring all logistics and details are handled with precision.
• Team & Office Management: Oversee general office operations to maintain a high‑performing, professional environment. Manage team expenses and support the financial administration of the department. Provide holiday cover for fellow EAs across the organisation when required.

What we’re looking for: To apply for this role, you’ll need:

• Ideally around 3 or 4 years experience in a similar role, supporting C‑suite leaders or senior executives.
• Demonstrated expertise in managing complex diaries, logistics and stakeholder demands in a busy, high‑stakes environment.
• Proven experience coordinating large events, workshops or partner meetings.
• Exceptional prioritisation skills with the ability to work independently and handle rapid shifts in focus.
• High levels of integrity, discretion and professionalism when working with commercially sensitive information.
• Excellent communication skills, able to build strong relationships internally and externally at every level.
• Strong proficiency across Microsoft Office (Excel, Word, PowerPoint).
• Basic financial awareness and experience supporting budget‑related processes.
• A proactive mindset and a passion for helping leaders and teams perform at their best.

If your experience looks slightly different to what we’ve listed here, we encourage you to still apply. You could add something we didn’t know we needed.

What we’ll offer you: Pension scheme- employer contributions can be up to 7%, 32 days holiday, based on full time roles, increasing with service, annual discretionary bonus, supporting your health and wellbeing- private healthcare after 1 years’ service, access to our Employee Assistance Programme and occupational health services, free car parking on site and when you go on holiday.

We offer a range of other benefits. Why EDI? We are Edinburgh Airport, where Scotland meets the world. The success of the airport comes down to our people, and you can help us deliver even more big days for our passengers and colleagues. The development of your career is important to us, and we’ll support and encourage this every step of the way. As a business we’re driven by our values – they’re at the core of our culture and everything we do. We’re looking for people who will demonstrate these values day-in, day-out. So if this sounds like you, apply now and get ready for your career to take off.

Building a diverse workforce that is inclusive and accessible to all is a priority for our business. As part of this journey, we are proud to be the first UK airport to be endorsed by WORK180. They only recognise great employers for all women. As a Disability Confident Leader, we are committed to ensuring applicants with a disability can participate fully in our recruitment process. Please let us know in your application form if you require any adjustments, such as parking arrangements or alternative methods of communication.