System & HR Coordinator

The HPC Jobs Service supports local people into exciting, long-term careers across our Project.

Salary: £31,508.00 PA

Permanent Working: 39 hours per week

Benefits:

• Annual leave of 25 days + Bank holidays.
• Access to Online GP Service for you and your dependants.
• Life assurance scheme.
• Company sick pay.
• Pension Scheme 5% employer contribution.
• Access to an industry leading Employee Benefits Platform offering lifestyle savings and discounts on most high street retailers.
• A Reward and Recognition programme.
• Employee Assistance Programme that provides a health and wellbeing support service.
• Employee Referral Scheme.
• Opportunity to work in a dynamic and supportive environment.
• Opportunity to progress through apprenticeship programmes for professional development.

Job Overview:

This role combines workforce systems administration with core HR administration support. The Systems & HR Coordinator will manage the day-to-day running of the workforce management and time & attendance systems, while also providing operational HR support across the employee lifecycle.

Shift pattern of 9-day fortnight (Monday - Friday on week one, then Monday - Thursday on week two).

Key Responsibilities:

• Monitor clock-in and clock-out activity for employees through our workforce management software.
• Communicate with managers and HR regarding staff absence, sick leave, and lateness.
• Process holiday, absences, sick leave and other types of leave, in line with Company policies, monitoring employee holiday entitlement.
• Process HR elements of onboarding, including adding new starters to systems, coordinating pre-employment checks, and supporting vetting and right-to-work processes.
• Support the consistent and fair application of HR policies across the WJ HPC team.
• Act as a point of contact for payslip queries, investigating and resolving issues.
• Upload, amend and amend overtime duties, shift patterns, post adjustments and system records.
• Coordinate and assist with training administration for managers, including system and process support.
• Support the wider team with broader administrative requests or additional reasonable duties as required to support the business.

Qualifications:

No specific qualifications required.

Experience:

• Ability to work to tight deadlines in a pressurised environment, maintaining a high level of accuracy and attention to detail.
• Excellent organisation and planning skills, ability to work methodically and manage conflicting priorities.
• Strong administrative/co-ordination experience within a fast-paced environment dealing with multiple and complex administrative processes.
• Excellent IT skills, including MS Office (particularly Outlook, Word and Excel), and the capacity to swiftly pick up bespoke IT systems and tools.
• CITB HS&E Operators certificate.
• A good standard of education in Maths, English and IT.

Site Specific Information:

• You must be able to provide a 3-year work/unemployment/education history for vetting process in line with HPC protocols.
• You must be able to obtain the HPC pass.
• This is a site-based role, and the HPC site is located remotely. A shuttle bus journey of approximately 45 minutes each way is required to gain access.
• For this role you must have evidence of right to work in the UK.

As a project, we do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.