At a Glance
- Tasks: Manage office operations, support senior leadership, and coordinate events.
- Company: Join a dynamic team at AltradHPC, focused on exciting career opportunities.
- Benefits: Enjoy a competitive salary, professional development, and a supportive work environment.
- Other info: We value diversity and welcome applications from all backgrounds.
- Why this job: Be the backbone of our office, ensuring everything runs smoothly and efficiently.
- Qualifications: Strong organisational skills and experience in office management or administration.
The predicted salary is between 30000 - 40000 € per year.
The HPC Jobs Service supports local people into exciting, long-term careers across our Project. The Office Manager plays a critical role in ensuring the efficient and professional operation of the NNB office environment. This position provides comprehensive office management, administrative coordination, and executive support to senior leadership and wider teams.
As a central point of contact across multiple functions, the role is vital in maintaining operational continuity, supporting business delivery, and enabling senior leadership to focus on strategic priorities. The Office Manager ensures that facilities, systems, and processes run smoothly, while also driving organisation, consistency, and high standards across all administrative activities.
Key Responsibilities- Office & Facilities Management
- Manage day-to-day office operations, including parcels, supplies, and general upkeep.
- Maintain and build relationships with office suppliers (e.g. Toolstation, Concierge, MEH, etc.).
- Support facilities management activities to ensure a functional and well-maintained workspace.
- ICT & Systems Support
- Manage ICT equipment orders and maintain oversight of office technology requirements.
- Act as the primary point of contact for ICT procurement across MEH, Special Projects, and SZC teams.
- Ensure timely provision and tracking of equipment to support operational needs.
- Senior Leadership Support (EA Function)
- Provide dedicated executive-level support to Senior Leadership Team members (e.g. MC, GD, KW, DM, RC).
- Coordinate schedules, meetings, and key activities, ensuring effective time management and prioritisation.
- Support the preparation of materials, reports, and communications as required.
- Events & Coordination
- Plan, coordinate, and support the delivery of internal and external events.
- Manage and monitor associated budgets, ensuring cost-effective delivery.
- Administration
- Provide high-quality administrative support across the business.
- Produce reports and manage information sharing as required.
- Maintain and manage the NNB SharePoint, ensuring accuracy and accessibility of information.
- Travel & Accommodation
- Coordinate hotel bookings and overseas travel arrangements via ATPI for Overhead, MEH and Specialist projects as requested.
- Strong organisational and time management skills, with the ability to manage multiple priorities effectively.
- Proven experience in office management, administration, or executive support roles.
- Excellent communication and stakeholder management skills.
- High level of attention to detail and accuracy.
- Proactive and solution-focused approach, with the ability to work independently.
- Experience managing suppliers and external relationships.
- Competency in Microsoft Office tools and systems such as SharePoint, and reporting platforms.
- Ability to handle confidential information with discretion and professionalism.
For this role you must have evidence of right to work in the UK. As a project, we do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.
Office Manager employer: EDF
At AltradHPC, we pride ourselves on fostering a dynamic and inclusive work environment where every employee is valued and empowered to grow. As an Office Manager, you will enjoy comprehensive support for your professional development, alongside a collaborative culture that prioritises operational excellence and innovation. Located in a vibrant area, our office offers a well-maintained workspace and the opportunity to engage with diverse teams, making it an ideal place for those seeking meaningful and rewarding careers.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at local events. We all know someone who knows someone, and a personal recommendation can really give you the edge.
✨Tip Number 2
Prepare for interviews by researching the company and role. We suggest jotting down key points about how your skills match the job description. This will help you feel confident and ready to impress!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. We can’t stress enough how much this helps in easing those nerves and refining your answers.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can keep you fresh in their minds. And remember, check out our website for more opportunities that suit your skills!
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Office Manager role. Highlight your experience in office management and administrative support, and don’t forget to showcase your organisational skills. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role and how your skills align with our needs. Keep it engaging and personal – we love a bit of personality!
Showcase Relevant Experience:When filling out your application, make sure to highlight any relevant experience you have, especially in managing suppliers or supporting senior leadership. We’re looking for those standout moments that demonstrate your capabilities!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and you’ll be all set!
How to prepare for a job interview at EDF
✨Know Your Office Management Basics
Brush up on your office management skills and be ready to discuss your experience with day-to-day operations. Think about specific examples where you’ve successfully managed supplies, maintained relationships with suppliers, or ensured a smooth office environment.
✨Showcase Your Organisational Skills
Prepare to demonstrate your organisational prowess. Bring examples of how you've effectively managed multiple priorities in the past, whether it’s coordinating schedules for senior leadership or planning events. Highlight your time management strategies!
✨Familiarise Yourself with ICT Tools
Since the role involves managing ICT equipment and systems, make sure you’re comfortable discussing your experience with technology. Be ready to talk about any relevant tools you’ve used, especially Microsoft Office and SharePoint, and how you’ve leveraged them to support office functions.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think of situations where you had to handle confidential information or resolve conflicts with suppliers. Practising your responses will help you feel more confident during the interview.
