Document Controller (12 month FTC)

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At KAEFER, our success is built on our values and culture, which create a supportive and inclusive environment where employees can thrive. We prioritise growth and development, with abundant opportunities for advancement and a commitment to promoting from within. Our wide range of job openings, including entry-level positions, allows for the first steps on the ladder to success. We provide ongoing training and development opportunities to support our employees throughout their careers.

The Opportunity

We are looking for an experienced Document Controller to join our Document Control Department on a full-time basis at our Hinkley Point C site in Bridgwater. The main purpose of the role is to operate and maintain the project document control function for KAEFER UK & Ireland on the Hinkley Point C site. The Document Controller will ensure all technical, administrative and safety documentation is captured, indexed, issued, revised and archived in accordance with project procedures, nuclear quality requirements and client standards.

How you will make an impact:

• Ensure proper version control of all project-related documentation in line with company and project procedures for receipt, storage, distribution, and archiving, using the internal Electronic Document Management System (Asite).
• Manage the receipt, storage, distribution, and archiving of all project documents, ensuring compliance with Client standards.
• Oversee the distribution of documentation to the Client in accordance with project requirements.
• Track and manage all project documents received from the Client, maintaining an up-to-date Master Document Register (MDR) or Controlled Document List (CDL).
• Provide regular progress updates to the Document Control Lead, ensuring deadlines and quality standards are met.
• Offer guidance on document control procedures and coach less experienced team members.
• Identify and escalate blockers or issues to the Document Control Lead to enable timely resolution of document submission concerns by client Document Controllers.
• Ensure on-site documentation is managed and archived in accordance with KAEFER UK & Ireland's document control procedures.
• Contribute to process improvements by recommending and implementing enhancements to document management practices.
• Collaborate with KAEFER's onsite Quality Team to amend LTQRs as required.
• Coordinate with KAEFER's Package Managers to provide Work Acceptance Sheets (WAS) confirming room completion statistics.
• Meet weekly Document Control KPIs to support the smooth completion of documentation.
• Format documentation using Adobe Pro in line with Client requirements.
• Maintain accurate records of documentation status and report weekly to the Document Control Lead.
• Maintain version control and revision tracking for each document after amendments and upon submission to the ultimate Client for HPC.
• Assist the Document Control Lead with ad hoc administrative tasks.

What you will bring:

• Experience in Adobe Pro formatting (Desirable)
• Computer literate, especially skilled in Microsoft Office & Adobe Acrobat (Essential)
• Ability to change priorities & deadlines with the demand of business or client need (Essential)
• Knowledge of various relevant industry standard Client documentation practices (Desirable)
• Experience of using an EDMS to submit documentation (Desirable)
• Experience in the control of documentation. 2+ years experience in a Document Control or role of similar nature (Essential)
• Strong communication skills with experience in engaging with Client (Desirable)

Why KAEFER?

Our mission is clear: to be the most reliable and efficient provider of technical industrial services. KAEFER UK & Ireland provides a large and growing range of industries with asset integrity services including access solutions, insulation, surface protection, HVAC fabrication, E, C&I and more. We focus on improving energy efficiency and extending asset life cycles. The company has twelve operating centres across the UK and Ireland, employing approximately 3,500 highly skilled and experienced people. Our people are our lifeforce and every day they deliver excellence to our customers.

KAEFER UK & Ireland is part of the KAEFER Group, a global €2.4 billion business with its headquarters in Bremen, Germany. KAEFER works on more than 5,500 contracts internationally, with around 33,000 employees. With unrivalled experience and expertise, our teams provide trusted partnerships and tailored support to execute even the most challenging and complex projects for clients. We take pride in being part of a global company with common values and many diverse and individual voices. We make positive contributions in the communities where we live and work - after all when it counts, count on us!

Our Values unite us as a team, they serve as the foundation of everything we do. They define who we are, guide our actions, and inspire us to be our best every day – they are Ambition, Team Spirit, Respect and Reliability.

Salary and benefits

The salary for this role is competitive and comes with the following benefits:

• Competitive salary reviewed annually
• Pension based on minimum of 5% from employee, 7.5% from KAEFER
• Discretionary, non-contractual, company bonus scheme (annual)
• Long term service reward
• Life cover (x3 annual salary)
• Company Discount Scheme (Pluxee)

Work life balance:

• 33 days annual leave per year (inclusive of bank holidays) based on full time contract
• Option to purchase an additional 5 days annual leave per year

Health, Happiness and Family:

• BUPA healthcare assessment, after 2 years service and every 3 years thereafter
• 24/7 Employee Assistance Line with access to external counsellor
• Company funded eye tests (VDU and safety glasses)
• Enhanced family friendly policies
• Company paid sick leave following probationary period

Learning & Development:

• Support to build your professional development plan to grow and evolve with us
• Payment towards annual professional fees and CPD relevant to roles

We are committed to creating a diverse and inclusive workplace and a team that reflects a broad range of perspectives and experiences, where all individuals are valued and have the opportunity to thrive. We encourage applications from people of all backgrounds, experiences, and perspectives.

If you’d like to discuss our recruitment process further, or need support during the application stage, please don’t hesitate to get in touch. Unsolicited CVs sent by recruitment agencies will be considered the property of KAEFER UK and Ireland and no fee will be payable.

For this role you must have evidence of right to work in the UK. As a project, we do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.