At a Glance
- Tasks: Support project teams with admin tasks and ensure smooth office operations.
- Company: Join Dalkia, a leader in innovative project management.
- Benefits: Competitive salary, supportive team environment, and opportunities for growth.
- Other info: Inclusive workplace welcoming diverse applicants from all backgrounds.
- Why this job: Be the backbone of our projects and make a real difference every day.
- Qualifications: GCSEs in English and Maths, plus 2+ years in office administration.
The predicted salary is between 30000 - 40000 £ per year.
Summary of Role
The Dalkia Office Coordinator will establish and maintain the effective operation of the project office. The role will involve the provision of comprehensive administrative and coordination support to site teams and SLT/SMT functions.
Responsibilities
- Provide effective day-to-day administrative support to the wider delivery team, SLT/SMT functions, ensuring smooth business and office operations.
- Establish and maintain the office environment, coordinating with the Dalkia and HPC support services to ensure full continued operational readiness.
- Act as a professional point of contact for Dalkia clients and sub-contractor representatives, supporting clear communication and effective administrative coordination.
- Maintain accurate attendance and location records for all Dalkia staff.
- Support project teams, SLT/SMT functions with document scanning, document formatting, QA reviews and document transmittal management working closely with the document management team.
- Coordinate SLT/SMT meetings and diaries, ensuring effective scheduling, preparation of meeting materials, and follow-up actions where required.
- Provide consistent, high-quality administrative support to SLT/SMT functions, contributing to efficient decision-making and project delivery.
Essential Qualifications
- Good general level of education i.e. GCSE x 5 particularly English and Maths at C/5 and above.
- Minimum 2+ years of office or site administration experience within a fast-paced environment.
- Competence in Microsoft Office applications.
- Competent in using PDF creation, editing and management such as Bluebeam and/or Adobe Acrobat Professional.
- HSE Operative Test or CCNSG safety passport.
- Previous experience within a construction site environment.
- Experience should include efficient administration, document organisation and general office administration.
Desirable Qualifications
- Business Administration qualification at level 3 or above is desirable.
- Ability to build professional relationships with project team members, sub-contractors, and clients.
- Previous Hinkley Point C site experience and knowledge of site requirements, site-specific systems and software.
For this role you must have evidence of right to work in the UK. As a project, we do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.
Office Coordinator employer: EDF Energy
Dalkia is an exceptional employer that prioritises a supportive and collaborative work culture, making it an ideal place for an Office Coordinator to thrive. With a strong focus on employee growth and development, team members are encouraged to enhance their skills through training and hands-on experience in a dynamic environment. Located at the Hinkley Point C site, employees benefit from a unique opportunity to be part of a significant construction project while enjoying comprehensive administrative support and a commitment to diversity and inclusion.
