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- Tasks: Manage and maintain project documentation, ensuring compliance with quality standards.
- Company: Join KAEFER UK & Ireland at Hinkley Point C, a leader in the industry.
- Benefits: Competitive salary, annual leave, health cover, and professional development support.
- Other info: Dynamic work environment with opportunities for growth and learning.
- Why this job: Be part of a crucial team ensuring project success and compliance.
- Qualifications: 2+ years in document control, strong communication, and computer skills required.
The predicted salary is between 30000 - 40000 £ per year.
Location: Hinkley Point C, Bridgwater
Contract Type: 12 Month FTC (Maternity cover), Full-time
The Opportunity:
Join our Document Control Department on a full-time basis at Hinkley Point C, Bridgwater. The role involves operating and maintaining the project's document control function for KAEFER UK & Ireland, ensuring all technical, administrative and safety documents are captured, indexed, issued, revised and archived in compliance with project procedures, nuclear quality requirements and client standards.
How you will make an impact:
- Ensure proper version control of all project-related documentation in line with company and project procedures for receipt, storage, distribution, and archiving, using the internal Electronic Document Management System (Asite).
- Manage the receipt, storage, distribution, and archiving of all project documents, ensuring compliance with Client standards.
- Oversee the distribution of documentation to the Client in accordance with project requirements.
- Track and manage all project documents received from the Client, maintaining an up to date Master Document Register (MDR) or Controlled Document List (CDL).
- Provide regular progress updates to the Document Control Lead, ensuring deadlines and quality standards are met.
- Offer guidance on document control procedures and coach less experienced team members.
- Identify and elevate blockers or issues to the Document Control Lead to enable timely resolution of document submission concerns by client Document Controllers.
- Ensure on-site documentation is managed and archived in accordance with KAEFER UK & Ireland's document control procedures.
- Contribute to process improvements by recommending and implementing enhancements to document management practices.
- Collaborate with KAEFER's onsite Quality Team to amend LTQRs as required.
- Coordinate with KAEFER's Package Managers to provide Work Acceptance Sheets (WAS) confirming room completion statistics.
- Meet weekly Document Control KPIs to support the smooth completion of documentation.
- Format documentation using Adobe Pro in line with Client requirements.
- Maintain accurate records of documentation status and report weekly to the Document Control Lead.
- Maintain version control and revision tracking for each document after amendments and upon submission to the ultimate Client for HPC.
- Assist the Document Control Lead with ad hoc administrative tasks.
What you will bring:
- Experience in Adobe Pro formatting (Desirable)
- Computer literate, especially skilled in Microsoft Office & Adobe Acrobat (Essential)
- Ability to change priorities & deadlines with the demand of business or client need (Essential)
- Knowledge of various relevant industry standard Client documentation practices (Desirable)
- Experience of using an EDMS to submit documentation (Desirable)
- Experience in the control of documentation. 2+ years experience in a Document Control or role of similar nature (Essential)
- Strong communication skills with experience in engaging with Client (Desirable)
Salary and Benefits:
- Competitive salary reviewed annually
- Pension based on minimum of 5% from employee, 7.5% from KAEFER
- Discretionary, non-contractual, company bonus scheme (annual)
- Long term service reward
- Life cover (x3 annual salary)
- Company Discount Scheme (Pluxee)
Work Life Balance:
- 33 days annual leave per year (inclusive of bank holidays) based on full time contract
- Option to purchase an additional 5 days annual leave per year
Health, Happiness and Family:
- BUPA healthcare assessment, after 2 years service and every 3 years thereafter
- 24/7 Employee Assistance Line with access to external counsellor
- Company funded eye tests (VDU and safety glasses)
- Enhanced family friendly policies
- Company paid sick leave following probationary period
Learning & Development:
- Support to build your professional development plan to grow and evolve with us
- Payment towards annual professional fees and CPD relevant to roles
For this role you must have evidence of right to work in the UK. As a project, we do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.
Document Controller (12 month FTC) in Bridgwater employer: EDF Energy
Contact Detail:
EDF Energy Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller (12 month FTC) in Bridgwater
✨Tip Number 1
Get to know the company inside out! Research KAEFER UK & Ireland and their projects, especially Hinkley Point C. This will help you tailor your conversations and show that you're genuinely interested in what they do.
✨Tip Number 2
Network like a pro! Connect with current or former employees on LinkedIn. Ask them about their experiences and any tips they might have for landing the Document Controller role. Personal connections can make a huge difference!
✨Tip Number 3
Prepare for the interview by practising common questions related to document control. Think about how your experience aligns with the job description and be ready to share specific examples of your past work.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining our team at KAEFER UK & Ireland.
We think you need these skills to ace Document Controller (12 month FTC) in Bridgwater
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your experience with document control, version management, and any relevant software like Adobe Pro or EDMS. We want to see how your skills match what we're looking for!
Showcase Your Communication Skills: Since this role involves engaging with clients and team members, it's important to showcase your strong communication skills. Use examples from your past experiences where you effectively communicated or collaborated with others.
Be Detail-Oriented: Attention to detail is key in document control. In your application, mention specific instances where your meticulous nature helped avoid errors or improved processes. We love candidates who can keep things organised and accurate!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep track of your application and ensures you don’t miss out on any important updates. Plus, it’s super easy!
How to prepare for a job interview at EDF Energy
✨Know Your Documents
Before the interview, brush up on your knowledge of document control processes and the specific requirements mentioned in the job description. Familiarise yourself with version control, archiving practices, and the Electronic Document Management System (EDMS) they use. This will show that you're not just interested in the role but also understand its intricacies.
✨Showcase Your Tech Skills
Since the role requires proficiency in Adobe Pro and Microsoft Office, be prepared to discuss your experience with these tools. Bring examples of documents you've formatted or managed in the past. If you have any certifications or training in these areas, mention them to highlight your technical capabilities.
✨Communicate Clearly
Strong communication skills are essential for this position, especially when engaging with clients. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few scenarios where you successfully communicated complex information to a client or team member.
✨Prepare for Process Improvement Questions
The job involves contributing to process improvements, so think about times you've identified inefficiencies in document management and how you addressed them. Be ready to discuss your ideas for enhancing document control practices, as this shows initiative and a proactive mindset.