PA to CEO

Eden Scott is delighted to be partnering with novosound to recruit a Personal Assistant to the CEO.

Novosound work with customers from a variety of industries and use their groundbreaking thin-film ultrasound technology to find solutions to the unique challenges they face.

Based at their Motherwell site (hybrid working available), novosound are seeking a highly organized, proactive, and discreet Personal Assistant (PA) to provide comprehensive support to the Chief Executive Officer. This pivotal role will ensure the CEO's day-to-day operations run smoothly by managing schedules, handling communications, coordinating travel, and acting as a key liaison both internally and externally. The ideal candidate will be a confident communicator, adaptable to a fast-paced environment, and capable of handling a wide range of administrative and executive support tasks with efficiency and professionalism.

Key Responsibilities:

• Executive Support: Manage the CEO's schedule, including meetings, appointments, travel arrangements, and events.
• Communication: Act as the first point of contact for the CEO, screening calls, emails, and correspondence.
• Meeting Coordination: Organize and prepare materials for meetings, take minutes, and follow up on action items.
• Travel Management: Plan and coordinate domestic and international travel, including itineraries, accommodations, and logistics.
• Confidentiality: Handle sensitive information with the utmost discretion and professionalism.
• Relationship Management: Liaise with internal staff, board members, clients, and external partners on behalf of the CEO.
• Project Assistance: Support with special projects, presentations, and reports as required.
• Office Support: Manage expense reports, purchase orders, and other administrative tasks to support the executive office.

Key Requirements:

• Proven experience as a Personal Assistant, Executive Assistant, or similar role supporting senior-level executives.
• Exceptional organizational and time management skills.
• Excellent written and verbal communication abilities.
• Must be proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant tools.
• Ability to multitask and prioritize in a dynamic, fast-paced environment.
• High level of integrity and discretion in handling confidential information.
• Strong interpersonal skills and a professional demeanour.

Preferred Qualifications:

• Bachelor's degree in Business Administration or a related field (or equivalent experience)
• Knowledge of project management tools or CRM software
• Previous experience in a startup, fast-paced, or high-growth environment

For further detailed information, apply now!