At a Glance
- Tasks: Manage electronic documents and ensure compliance with best practices.
- Company: Join a leading Renewable Energy Developer in Edinburgh.
- Benefits: Enjoy a temporary role with potential for growth and valuable experience.
- Other info: This is a maternity cover position lasting until April 2026.
- Why this job: Be part of a supportive team while making a real impact in information management.
- Qualifications: Ideal for those with a background in Document Control or Quality Assurance.
The predicted salary is between 36000 - 60000 £ per year.
Information Management Advisor (Maternity Cover)
Job Title: Information Management Advisor (Maternity Cover)
Department: Corporate Support
Location: Edinburgh
Reports to: Data and Information Manager
Employment Type: Temporary (up until 11th April 2026)
Eden Scott are supporting their Renewable Energy Developer client with the appointment of an Information Management Advisor to join them to cover Maternity Leave (Until 11th April 2026).
The position is well suited to someone coming from a Document Controller, PMO, Quality Control or compliance background.
Job Purpose
The Information Management Advisor controller will be part of the organisations Corporate Support team. The Information Management advisor will be the First point of contact for Information Management, providing best practice guidance and consultation on Information Management practices, system development and administration, monitoring and enforcing compliance, delivering staff training and awareness sessions
Job Description
1. Administration and Management of the electronic document Management System (EDMS), SharePoint
2. Implementation of new and maintenance of existing EDMS workflows, via M365 Power Automate
3. Ensuring that all configurations are tested, efficient, effective and sufficiently flexible to adapt to a growing organisation;
4. Maintain and coordinate the Information Management Audit schedule, whilst carrying out assigned audits and logging as required findings
5. Enforce controlled processes and practices for the creation, review, modification, issuance, distribution and accessibility of internal and external documents;
6. Providing quality assurance in compliance with document to ensure that documents and records are managed to satisfy site licence requirements, statutory regulations, company and local directives, procedures and safety rules;
7. Facilitate and manage the EDMS access and training of internal and external personnel to ensure competency and provide on-going user support;
8. Effective delivery of assigned work scope
9. Monitoring and reporting progress and proactively trouble shooting, problem solving when issues arise
10. Assist in the planning and administration of implementation and continual improvement of the Information Management Strategy for effectiveness and efficiency;
11. Application of company retention & destruction protocols for both soft and hardcopies.
To apply for this position please send your CV to
Document Controller in Livingston employer: Eden Scott
Join a forward-thinking Renewable Energy Developer in Edinburgh, where we prioritise employee growth and a collaborative work culture. As an Information Management Advisor, you'll benefit from comprehensive training opportunities, a supportive team environment, and the chance to contribute to sustainable practices that make a real difference. Our commitment to innovation and compliance ensures that you will be part of a dynamic organisation that values your expertise and fosters professional development.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in Livingston
✨Tip Number 1
Familiarise yourself with SharePoint and M365 Power Automate, as these are key tools for the role. Consider taking online courses or tutorials to enhance your skills in these areas, which will demonstrate your proactive approach to learning.
✨Tip Number 2
Network with professionals in the renewable energy sector or those who have experience as Document Controllers. Engaging in conversations can provide insights into the role and may even lead to referrals.
✨Tip Number 3
Prepare to discuss your experience with compliance and quality assurance during interviews. Be ready to share specific examples of how you've ensured document accuracy and adherence to regulations in previous roles.
✨Tip Number 4
Showcase your ability to deliver training and support to users of document management systems. Think of ways you can illustrate your communication skills and how you've helped others understand complex processes.
We think you need these skills to ace Document Controller in Livingston
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in document control, quality assurance, or compliance. Use keywords from the job description to demonstrate that you meet the specific requirements of the Information Management Advisor role.
Craft a Compelling Cover Letter:Write a cover letter that explains why you're the perfect fit for this position. Mention your familiarity with electronic document management systems and any experience with SharePoint or M365 Power Automate, as these are crucial for the role.
Showcase Your Skills:In your application, emphasise your skills in administration, compliance monitoring, and training delivery. Provide examples of how you've successfully managed documents or improved processes in previous roles.
Proofread Your Application:Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for the Information Management Advisor position.
How to prepare for a job interview at Eden Scott
✨Know Your EDMS Inside Out
Familiarise yourself with electronic document management systems, especially SharePoint and M365 Power Automate. Be prepared to discuss your experience with these tools and how you've implemented or maintained workflows in previous roles.
✨Demonstrate Compliance Knowledge
Understand the importance of compliance in document management. Be ready to share examples of how you've ensured adherence to regulations and company policies in your past positions, particularly in quality control or document control.
✨Showcase Your Training Skills
Since the role involves training staff on information management practices, think of instances where you've successfully trained or supported others. Highlight your ability to communicate complex information clearly and effectively.
✨Problem-Solving Mindset
Prepare to discuss how you've approached troubleshooting and problem-solving in your previous roles. Provide specific examples of challenges you've faced in document management and how you resolved them, showcasing your proactive approach.
