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- Tasks: Manage electronic documents and ensure compliance with information management practices.
- Company: Join a leading Renewable Energy Developer in Edinburgh, focused on sustainability.
- Benefits: Enjoy a temporary role with potential for growth and valuable experience in a dynamic sector.
- Why this job: Be part of a supportive team, enhancing your skills while contributing to renewable energy initiatives.
- Qualifications: Ideal for those with a background in document control, PMO, or quality assurance.
- Other info: This is a maternity cover position lasting until April 2026.
The predicted salary is between 36000 - 60000 £ per year.
Direct message the job poster from Eden ScottInformation Management Advisor (Maternity Cover)Job Title: Information Management Advisor (Maternity Cover)Department: Corporate SupportLocation: EdinburghReports to: Data and Information ManagerEmployment Type: Temporary (up until 11th April 2026)Eden Scott are supporting their Renewable Energy Developer client with the appointment of an Information Management Advisor to join them to cover Maternity Leave (Until 11th April 2026).The position is well suited to someone coming from a Document Controller, PMO, Quality Control or compliance background.Job PurposeThe Information Management Advisor controller will be part of the organisations Corporate Support team. The Information Management advisor will be the First point of contact for Information Management, providing best practice guidance and consultation on Information Management practices, system development and administration, monitoring and enforcing compliance, delivering staff training and awareness sessionsJob Description
- Administration and Management of the electronic document Management System (EDMS), SharePoint
- Implementation of new and maintenance of existing EDMS workflows, via M365 Power Automate
- Ensuring that all configurations are tested, efficient, effective and sufficiently flexible to adapt to a growing organisation;
- Maintain and coordinate the Information Management Audit schedule, whilst carrying out assigned audits and logging as required findings
- Enforce controlled processes and practices for the creation, review, modification, issuance, distribution and accessibility of internal and external documents;
- Providing quality assurance in compliance with document to ensure that documents and records are managed to satisfy site licence requirements, statutory regulations, company and local directives, procedures and safety rules;
- Facilitate and manage the EDMS access and training of internal and external personnel to ensure competency and provide on-going user support;
- Effective delivery of assigned work scope
- Monitoring and reporting progress and proactively trouble shooting, problem solving when issues arise
- Assist in the planning and administration of implementation and continual improvement of the Information Management Strategy for effectiveness and efficiency;
- Application of company retention & destruction protocols for both soft and hardcopies.
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Document Controller employer: Eden Scott
Contact Detail:
Eden Scott Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Familiarise yourself with SharePoint and M365 Power Automate, as these are key tools for the role. Consider taking online courses or tutorials to enhance your skills in these areas, which will demonstrate your proactive approach to learning.
✨Tip Number 2
Network with professionals in the renewable energy sector or those who have experience as Document Controllers. Engaging in conversations can provide insights into the role and may even lead to referrals.
✨Tip Number 3
Prepare to discuss your experience with compliance and quality assurance during interviews. Think of specific examples where you ensured adherence to regulations and how you handled audits or document management challenges.
✨Tip Number 4
Showcase your ability to deliver training and support to users. Be ready to share any past experiences where you successfully trained others on new systems or processes, as this is a crucial part of the job.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in document control, quality assurance, or compliance. Use keywords from the job description to demonstrate that you understand the role and its requirements.
Craft a Compelling Cover Letter: Write a cover letter that explains why you're a great fit for the Information Management Advisor position. Mention specific experiences that relate to managing electronic document systems and compliance practices.
Showcase Your Technical Skills: Emphasise your familiarity with electronic document management systems, particularly SharePoint and M365 Power Automate. Provide examples of how you've used these tools in previous roles to improve efficiency.
Highlight Training Experience: If you have experience in delivering training or support to users, make sure to include this in your application. The role involves facilitating user access and training, so demonstrating this skill will strengthen your application.
How to prepare for a job interview at Eden Scott
✨Know Your Document Management Systems
Familiarise yourself with electronic document management systems, especially SharePoint and M365 Power Automate. Be prepared to discuss your experience with these tools and how you've used them in previous roles.
✨Showcase Your Compliance Knowledge
Understand the importance of compliance in document management. Be ready to explain how you have ensured adherence to regulations and company policies in past positions, as this will be crucial for the role.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills. Think of specific examples where you've had to troubleshoot issues or improve processes in document management, and be ready to share these experiences.
✨Demonstrate Training and Support Skills
Since the role involves training staff on document management practices, prepare to discuss any experience you have in delivering training sessions or providing user support. Highlight your ability to communicate complex information clearly.
