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For Companies At a Glance
- Tasks: Manage complex diaries, coordinate travel, and provide lifestyle support to a hedge fund Founder.
- Company: Join a prestigious Family Office in Mayfair with a dynamic Lifestyle Team.
- Benefits: Competitive salary, professional growth, and the chance to work in a fast-paced environment.
- Other info: Perfect for those who thrive in a challenging, varied role with excellent career prospects.
- Why this job: Be at the heart of a high-profile lifestyle, making a real difference in daily operations.
- Qualifications: Experience as an Executive Assistant with exceptional organisational skills and discretion.
The predicted salary is between 36000 - 60000 £ per year.
Location: Mayfair, London
Reporting Line: Chief of Staff
Overview
We are seeking a highly organised and discreet Lifestyle Executive Assistant to join a dedicated Lifestyle Team within a Family Office, supporting the Founder of a hedge fund across both personal and business interests. Working closely with the Chief of Staff and wider support team, the successful candidate will help ensure the smooth running of the Founder’s day-to-day commitments. This is a fast-paced and varied role requiring excellent organisational skills, attention to detail, and the ability to manage competing priorities with professionalism and discretion.
Key Responsibilities
- Diary & Schedule Management: Manage the Founder’s complex personal and business diary, ensuring priorities are aligned. Schedule meetings, calls, and engagements across professional and personal commitments. Proactively identify and resolve diary conflicts, adapting to last-minute changes where required.
- Travel & Logistics: Coordinate domestic and international travel, including itineraries, accommodation, and transport. Ensure seamless planning of travel across both business and personal schedules.
- Lifestyle & Personal Support: Provide lifestyle management and personal administrative support to the Founder. Coordinate personal appointments, family commitments, and social engagements. Liaise with household staff, service providers, and external advisors.
- Business Coordination: Support scheduling of business meetings and engagements. Prepare briefing materials and documentation when required. Act as a point of coordination between the Founder and internal or external stakeholders.
- Lifestyle Team & Family Office Support: Work collaboratively as part of the Lifestyle Team supporting the Founder. Provide support to the Chief of Staff with coordination and ad hoc projects. Assist the wider Family Office with administrative and organisational tasks when required. Support the Chief of Staff with coordination and administration relating to property projects, including liaising with advisors, contractors, and service providers.
General Responsibilities
- Maintain absolute confidentiality and discretion at all times.
- Manage changing priorities calmly and efficiently.
- Anticipate needs and proactively solve problems.
Key Requirements
- Graduate calibre or equivalent experience.
- Proven experience as an Executive Assistant, Personal Assistant, or Lifestyle Assistant.
- Exceptional organisational and time management skills with strong attention to detail.
- Ability to work effectively in a fast-paced, demanding environment.
- High levels of discretion, professionalism, and integrity.
- Strong written and verbal communication skills.
- Confidence working with senior stakeholders and managing complex schedules.
- Flexible and adaptable approach to working hours when required.
- Proactive, solutions-focused, and resilient.
Life style EA - Mayfair in London employer: Eden Recruitment Ltd
Contact Detail:
Eden Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Life style EA - Mayfair in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the lookout for a Lifestyle EA role. You never know who might have the inside scoop on an opportunity that’s not even advertised yet.
✨Tip Number 2
Nail that interview prep! Research the company and the Founder you’ll be supporting. Prepare thoughtful questions that show you’re genuinely interested in their lifestyle and business needs. This will help you stand out as a candidate who’s ready to hit the ground running.
✨Tip Number 3
Showcase your organisational skills! During interviews, share specific examples of how you've managed complex schedules or resolved conflicts in the past. This will demonstrate your ability to handle the fast-paced environment of a Lifestyle EA.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect with us directly.
We think you need these skills to ace Life style EA - Mayfair in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Lifestyle Executive Assistant role. Highlight your organisational skills and any experience managing complex diaries or travel arrangements. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this fast-paced role. Share specific examples of how you've managed competing priorities and maintained discretion in previous positions.
Showcase Your Communication Skills: Since strong written and verbal communication skills are key, make sure your application reflects this. Keep your language clear and professional, but don’t be afraid to let your personality shine through. We love a bit of character!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive – a quality we value highly!
How to prepare for a job interview at Eden Recruitment Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Lifestyle Executive Assistant. Familiarise yourself with diary management, travel coordination, and lifestyle support tasks. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences that highlight your exceptional organisational skills. Think about times when you managed complex schedules or resolved conflicts efficiently. Being able to articulate these experiences will prove you can handle the fast-paced environment they’re looking for.
✨Demonstrate Discretion and Professionalism
Since confidentiality is key in this role, be ready to discuss how you've maintained discretion in previous positions. Share specific instances where you handled sensitive information or situations with professionalism. This will reassure them that you can be trusted with their Founder’s personal and business matters.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions that show your interest in the company and the role. Inquire about the team dynamics, the Founder’s working style, or upcoming projects. This not only demonstrates your enthusiasm but also helps you gauge if the role is the right fit for you.