At a Glance
- Tasks: Support the Property Director in managing a luxury residential property portfolio with exceptional standards.
- Company: Join a prestigious family office focused on high-value property management.
- Benefits: Competitive salary, professional development, and a dynamic work environment.
- Other info: Opportunity to work closely with high-net-worth individuals and enhance your career.
- Why this job: Be part of an elite team ensuring seamless operations in luxury living.
- Qualifications: 5+ years in property management, strong interpersonal skills, and a proactive attitude.
The predicted salary is between 60000 - 80000 £ per year.
We are seeking an experienced Executive Assistant to support the Property Director and the wider Executive Office in managing a large, privately owned international residential property portfolio. This role sits at the intersection of high-level executive support and property management, providing seamless oversight of family residences, ensuring the smooth operation of the household, and delivering exceptional standards across all properties.
Key Responsibilities
- Provide day-to-day support to the Property Director in managing the family’s residential properties to the highest standards.
- Ensure properties are prepared for family, guests, and visitors, often at short notice.
- Coordinate with household staff, the wider Executive Office team, and external contractors to deliver a seamless and polished experience.
- Conduct regular property inspections to identify any maintenance or operational needs.
- Oversee planned maintenance across the portfolio, keeping accurate records and ensuring communication with all relevant parties.
- Manage reactive maintenance issues: log requests, liaise with contractors, follow up, and ensure all tasks are completed to standard.
- Research, vet, and manage suppliers and contractors, including utilities, to ensure work is delivered on time, within budget, and to the highest standards.
- Maintain close communication with property and household staff to ensure all tasks are addressed promptly.
- Ensure block management companies meet all legislative and regulatory obligations, including fire safety and Building Safety Act compliance.
- Maintain accurate fire safety and building compliance records.
- Act as the family’s representative with tenants, agents, and local stakeholders, ensuring strong relationships and clear communication.
- Manage ASTs (Assured Shorthold Tenancies), liaising with agents for tenant negotiations, renewals, and tenancy matters.
Compliance
- Ensure all properties comply with current health and safety regulations, insurance requirements, and landlord obligations.
- Maintain comprehensive and up-to-date compliance records.
Reporting, Analysis & Efficiency
- Assist the Property Director in collating regular reports for the family.
- Support ongoing process improvements, helping to refine procedures and ensure operational efficiency.
- Maintain and manage own work in progress, reviewing updates regularly with the Property Director.
Candidate Profile
- Minimum 5 years’ experience in property management, ideally within a family office or HNWI environment.
- Demonstrated knowledge of property operations, compliance, and maintenance management.
- Understanding of household plant and equipment (AC, boilers, electrics, lighting systems) preferred but not essential.
- Experience with high-value rentals and tenant management is advantageous.
Skills & Attributes
- Highly professional, discreet, and credible with the ability to represent the family positively.
- Strong interpersonal skills with the ability to build productive relationships with colleagues, household staff, tenants, suppliers, and advisors.
- Commercially astute, globally aware, financially literate, and data-driven.
- Strong organizational skills, capable of managing multiple priorities and working independently.
- Excellent written and verbal communication skills.
- Strong academic background.
- Flexible, proactive, and able to exercise good judgment and discretion in all aspects of work.
EA - UHNW Property Portfolio in London employer: Eden Recruitment Ltd
Join a prestigious and dynamic team where your expertise as an Executive Assistant will be valued in managing a high-profile international residential property portfolio. Our company fosters a collaborative work culture that prioritises excellence, offering ample opportunities for professional growth and development while ensuring a supportive environment. Located in a vibrant area, we provide unique advantages such as access to exclusive resources and a network of industry professionals, making it an exceptional place to advance your career.
StudySmarter Expert Advice🤫
We think this is how you could land EA - UHNW Property Portfolio in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the property management field and let them know you're on the lookout for opportunities. You never know who might have the inside scoop on a role that’s perfect for you.
✨Tip Number 2
Prepare for interviews by researching the company and its properties. Show that you’re not just another candidate; demonstrate your knowledge about their portfolio and how you can contribute to maintaining those high standards.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to build strong relationships with various stakeholders. Role-play common scenarios with a friend to boost your confidence and polish your interpersonal skills.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace EA - UHNW Property Portfolio in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Executive Assistant in property management. Highlight your relevant experience, especially in high-net-worth environments, and showcase your skills in managing multiple priorities.
Craft a Compelling Cover Letter:Your cover letter should tell us why you're the perfect fit for this role. Share specific examples of how you've successfully managed properties or supported executives in the past, and don’t forget to express your enthusiasm for the position!
Showcase Your Communication Skills:Since this role requires excellent written and verbal communication, make sure your application reflects that. Use clear, concise language and check for any typos or grammatical errors before hitting send.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Eden Recruitment Ltd
✨Know Your Property Management Stuff
Make sure you brush up on your property management knowledge. Understand the ins and outs of compliance, maintenance, and operations. Being able to discuss specific examples from your past experience will show that you're not just familiar with the concepts but have actually applied them.
✨Showcase Your Interpersonal Skills
This role requires strong relationships with various stakeholders. Prepare to share examples of how you've built rapport with colleagues, tenants, or contractors in previous roles. Highlighting your ability to communicate effectively and maintain professionalism will set you apart.
✨Be Ready for Scenario Questions
Expect questions about how you'd handle specific situations, like a last-minute request from the family or a maintenance emergency. Think through potential scenarios beforehand and be ready to explain your thought process and decision-making skills.
✨Demonstrate Your Organisational Skills
With multiple properties to manage, organisation is key. Be prepared to discuss how you prioritise tasks and manage your workload. Sharing tools or methods you use to stay organised can give the interviewers confidence in your ability to handle the demands of the role.
