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- Tasks: Manage a dynamic diary and support a hedge fund Founder in business and personal affairs.
- Company: High-profile hedge fund in Mayfair with a collaborative family office environment.
- Benefits: Competitive salary, flexible hours, and exposure to senior stakeholders.
- Why this job: Be at the heart of a fast-paced role with significant impact on both business and personal commitments.
- Qualifications: Graduate calibre with proven experience as an Executive Assistant or similar role.
- Other info: Opportunity for growth in a high-performing, discreet environment.
The predicted salary is between 36000 - 60000 £ per year.
Location: Mayfair, London
Working Pattern: Monday–Friday, with flexibility to work out of hours as required
Reporting Line: Chief of Staff
Overview
We are seeking a highly capable and discreet Executive Assistant to support the dynamic Founder of a hedge fund, working across both business and private affairs. This is a unique, fast-paced role within a family office environment, offering significant exposure to senior stakeholders and the opportunity to play a pivotal role in the smooth running of both professional and personal commitments.
The successful candidate will take full ownership of a complex and ever-changing diary, ensuring seamless coordination across business, family office, and private obligations. You will be trusted with sensitive information and expected to operate with exceptional judgement, attention to detail, and composure under pressure.
Key Responsibilities
- End-to-end management of the Founder's business diary, including scheduling meetings, calls, investor engagements, and travel.
- Proactive coordination with internal teams, external counterparties, and senior stakeholders to ensure priorities are aligned.
- Preparation of briefing materials, agendas, and relevant documentation for meetings.
- Managing logistics for domestic and international travel, including itineraries, visas, and accommodation.
- Acting as a gatekeeper, filtering and prioritising requests to protect the Founder's time.
Private & Family Office Support
- Management of the Founder's personal diary, including family commitments, medical appointments, and social engagements.
- Handling personal administration and ad hoc private duties with discretion and efficiency.
- Liaising with household staff, advisors, and service providers.
- Supporting the wider family office with coordination and administrative tasks as required.
General & Ad Hoc
- Supporting the Chief of Staff with projects and operational tasks.
- Ensuring absolute confidentiality at all times.
- Troubleshooting scheduling conflicts and last-minute changes calmly and effectively.
- Anticipating needs and proactively solving problems before they arise.
Key Requirements
- Graduate calibre.
- Proven experience as an Executive Assistant, Personal Assistant, or in a similarly demanding role.
- Exceptional attention to detail with strong organisational and time-management skills.
- Ability to work at pace in a high-pressure, fast-moving environment.
- High level of discretion, integrity, and professionalism.
- Strong written and verbal communication skills.
- Confident working with senior stakeholders and managing complex diaries.
- Flexible and willing to be available out of hours when required.
- Proactive, solutions-focused, and resilient.
What's on Offer
- A high-profile role supporting a dynamic hedge fund Founder.
- Broad exposure across both business and private affairs within a family office.
- A collaborative, high-performing environment based in Mayfair.
- Competitive salary and benefits, commensurate with experience.
EA to Hedgefund Founder Business and Private - Mayfair in London employer: Eden Recruitment Ltd
Contact Detail:
Eden Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA to Hedgefund Founder Business and Private - Mayfair in London
✨Tip Number 1
Network like a pro! Reach out to people in the hedge fund industry or related fields. Attend events, join online forums, and connect on LinkedIn. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its founder. Understand their business model and recent news. This will help you tailor your responses and show that you're genuinely interested in the role.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to convey information clearly and confidently. Consider mock interviews with friends or use online resources to refine your pitch.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace EA to Hedgefund Founder Business and Private - Mayfair in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the job description. Highlight your experience in managing complex diaries and working with senior stakeholders, as these are key for this role.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you're the perfect fit for this Executive Assistant position. Share specific examples of how you've handled similar responsibilities in the past, especially in high-pressure environments.
Showcase Your Discretion: Since you'll be dealing with sensitive information, it's crucial to demonstrate your ability to handle confidential matters. Mention any relevant experiences where you maintained discretion and professionalism.
Apply Through Our Website: We encourage you to apply directly through our website. This way, we can easily track your application and ensure it gets the attention it deserves. Plus, it shows you're proactive!
How to prepare for a job interview at Eden Recruitment Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the responsibilities of managing complex diaries and supporting both business and private affairs. This will help you demonstrate how your skills align with the needs of the Founder.
✨Showcase Your Discretion and Professionalism
Given the sensitive nature of the role, be prepared to discuss situations where you've handled confidential information. Share examples that highlight your integrity and professionalism, as these qualities are crucial for an Executive Assistant in a hedge fund environment.
✨Demonstrate Your Organisational Skills
Bring examples of how you've successfully managed multiple priorities in a fast-paced setting. Discuss specific tools or methods you use to stay organised, especially when it comes to scheduling meetings and coordinating travel arrangements.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company culture, the Founder’s working style, and how success is measured in this role. This shows your genuine interest and helps you assess if the position is the right fit for you.
