Life style EA - Mayfair

Lifestyle Executive Assistant – Family Office

Fully Remote | Thursday–Monday | London-based Family Office

We are partnering with a private Family Office to appoint a Lifestyle Executive Assistant to join an established support team working with the Founder of a hedge fund across a broad mix of personal, family and business commitments.

This is a fully remote position working Thursday to Monday, providing important continuity of support across the weekend. You’ll work closely with the Chief of Staff and wider Lifestyle Team, ensuring the Founder’s schedule, travel, personal commitments and day-to-day requirements are exceptionally well organised.

It’s a busy, varied role for an EA who enjoys being at the centre of things. Plans can change quickly, priorities will compete and there will often be several moving parts to coordinate at once. You’ll need to be highly organised, discreet and responsive, with the judgement to anticipate what needs to happen next rather than waiting to be asked.

The role

You’ll take responsibility for:

• Managing a complex and constantly evolving diary across personal and business commitments.
• Coordinating meetings, appointments, family commitments and social engagements.
• Proactively identifying clashes, managing changing priorities and resolving issues before they become problems.
• Arranging detailed domestic and international travel, including flights, accommodation, transportation and itineraries.
• Providing broad lifestyle and personal support, working closely with the Founder and wider support team.
• Liaising with household staff, external advisors, service providers and other key contacts.
• Coordinating business meetings and engagements and preparing relevant information or documentation when required.
• Acting as a trusted point of coordination between the Founder and internal and external stakeholders.
• Working closely with the Chief of Staff and Lifestyle Team to ensure seamless coverage and communication.
• Supporting property-related projects, including coordination with advisors, contractors and service providers.
• Assisting with wider Family Office administration and ad hoc projects as required.

About you

You’ll already have experience as an Executive Assistant, Personal Assistant or Lifestyle Assistant, ideally supporting a high-profile individual, Founder, entrepreneur, Family Office or similarly demanding principal.

You’ll be someone who:

• Is exceptionally organised and comfortable managing multiple priorities simultaneously.
• Has strong diary and travel management experience.
• Thinks ahead, anticipates requirements and takes ownership.
• Remains calm and solutions-focused when plans change at short notice.
• Has excellent attention to detail and high personal standards.
• Communicates confidently and professionally with senior stakeholders, advisors and service providers.
• Understands the importance of absolute confidentiality and discretion.
• Is adaptable, resilient and comfortable working in a fast-moving environment.
• Enjoys working collaboratively as part of a wider support team whilst being confident operating independently.
• Is comfortable with the Thursday–Monday working pattern and understands the importance of providing consistent support across the weekend.

Working pattern

This is a fully remote role, working Thursday through Monday.

The working pattern is an important part of the position, providing continuity of support across both the working week and weekend. There will be flexibility required around the Founder’s schedule, travel and changing commitments, so this will suit someone who genuinely enjoys the responsiveness and variety that comes with high-level lifestyle support.

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