Governance & Board Liaison Executive Assistant

An exciting opportunity for a highly organised, confident and commercially minded Executive Assistant / Governance professional to join a dynamic Legal & Company Secretariat team within a fast-paced corporate environment. This is a high-profile, stakeholder‑facing role supporting a senior executive at Executive Committee level, while playing a central role in Board and governance operations. The position offers exceptional exposure to senior leadership, Non-Executive Directors and key strategic business activities, making it ideal for someone who thrives in a fast-moving environment and enjoys working at the heart of decision-making.

The successful candidate will combine first-class organisational skills with emotional intelligence, discretion and the ability to manage multiple priorities seamlessly. They will be proactive, solutions-focused and comfortable operating in a role where no two days are the same.

This role offers the chance to become a trusted partner to the General Counsel & Company Secretary while supporting critical governance and legal processes across the business. Working within a collaborative and high-performing team, the successful candidate will help ensure the smooth running of Board, Executive Committee and governance activities while contributing to a culture of excellence and continuous improvement.

This is an ideal opportunity for someone who enjoys:

• Working closely with senior executives and Board members
• Taking ownership of complex coordination and governance activities
• Operating in a fast-paced, highly professional environment
• Building strong relationships across a business
• Delivering exceptional attention to detail and service standards
• Being part of a collaborative and ambitious team

Key Responsibilities

• Acting as a trusted Executive Assistant to the General Counsel & Company Secretary.
• Managing complex diaries and coordinating high-level meetings across senior stakeholders.
• Organising Board, Committee and Executive Committee meetings well in advance.
• Supporting Non-Executive Directors with meeting logistics, travel arrangements and expenses.
• Coordinating Board dinners, leadership events and major corporate meetings.
• Assisting with onboarding and induction programmes for new Board members.
• Preparing and coordinating Board and Committee agendas and papers.
• Managing the timely production and distribution of Board materials through governance platforms including Diligent Boardbooks.
• Supporting governance planning, actions tracking and meeting administration.
• Liaising confidently with internal teams and external advisers to ensure smooth governance processes.
• Supporting Joint Venture Boards and wider corporate governance activity.
• Assisting with statutory compliance and maintenance of corporate records.
• Supporting Companies House filings and regulatory processes.
• Assisting with stock exchange announcements and related governance notifications.
• Maintaining governance registers and supporting insider list administration.
• Supporting share scheme administration and audit review processes.
• Coordinating confidential documentation and electronic signature processes.
• Supporting legal and compliance initiatives including attestation processes and governance registers.
• Coordinating risk review meetings and key governance deadlines.
• Preparing professional documentation, presentations and reports to a high standard.
• Providing proactive administrative support across a broad range of legal and governance activities.

Skills & Experience

• 3+ years’ experience in an Executive Assistant, Board Support or Company Secretarial support role.
• Experience supporting senior executives and Board-level stakeholders.
• Exposure to governance, legal or professional services environments.
• Strong organisational skills with the ability to manage competing priorities effectively.
• Exceptional attention to detail and a proactive, solutions-focused approach.
• Advanced Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint.
• Experience using governance platforms such as Diligent Boardbooks and Diligent Entities.
• Experience with DocuSign and SurveyMonkey would be advantageous.

Personal Attributes

• Highly professional, confident and discreet
• Calm under pressure and able to manage sensitive information
• Collaborative and relationship-focused
• Adaptable, agile and comfortable with change
• Naturally organised with excellent follow-through
• Proactive, positive and eager to contribute
• Committed to delivering work of the highest quality