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- Tasks: Support the CEO with diary management, travel arrangements, and office coordination.
- Company: Dynamic London-based company with a fast-paced, high-trust environment.
- Benefits: Hybrid work model, competitive salary, and opportunities for professional growth.
- Why this job: Join a vibrant team and make a real impact in a key support role.
- Qualifications: Experience supporting executives, strong organisational skills, and proficiency in Microsoft Office.
- Other info: Perfect for those seeking a flexible, collaborative workplace with career advancement.
The predicted salary is between 36000 - 60000 £ per year.
The Executive Assistant (EA) will provide high-level administrative and organisational support to the Chief Executive Officer. The role requires exceptional attention to detail, strong judgement, discretion, and a proactive approach. In addition to supporting the CEO, the EA will provide light-touch assistance to three members of the Senior Leadership Team (SLT) and oversee basic office management responsibilities to ensure the smooth day-to-day running of the London office. This is a fast-paced, high-trust role requiring flexibility, professionalism, and the ability to manage competing priorities with confidence.
Key Responsibilities
- CEO & Senior Leadership Support: Provide comprehensive diary management for the CEO, including scheduling meetings, appointments, and managing complex workflows. Coordinate international and domestic travel arrangements, including flights, accommodation, ground transport, visas, and detailed itineraries. Prepare, submit, and reconcile expense claims for the CEO and provide support to selected SLT members as required. Offer administrative support to three SLT members, including diary coordination, meeting preparation, and ad hoc tasks.
- Office Management: Act as a key point of contact for visitors, clients, and external partners, including meet-and-greet coordination. Manage office supplies, including ordering, stock control, and inventory replenishment. Liaise with courier services to arrange the timely dispatch and receipt of documents and packages. Coordinate with facilities management and external vendors on general office requirements. Answer incoming calls and provide office cover when the Office Manager is unavailable.
- General Administration: Prepare correspondence, documents, and presentations as directed by the CEO. Maintain confidential records and files, ensuring strict adherence to data privacy and confidentiality standards. Support internal meetings, events, workshops, and logistical arrangements as required.
Skills & Experience
- Proven experience supporting C-suite executives or senior leadership teams in a fast-paced, professional environment.
- Outstanding organisational and time-management skills, with the ability to prioritise effectively and manage multiple tasks simultaneously.
- Excellent written and verbal communication skills, with strong interpersonal capabilities.
- High level of discretion, integrity, and professionalism.
- Strong attention to detail and a proactive, solutions-focused mindset.
- Proficient in Microsoft Office applications (Outlook, Word, Excel, PowerPoint) and familiar with common scheduling and expense management systems.
- Experience in basic office management, vendor liaison, and courier coordination.
- Flexible, adaptable, and a collaborative team player.
Executive Assistant - Hybrid employer: Eden Recruitment Ltd
Contact Detail:
Eden Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - Hybrid
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. A friendly chat can often lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and the role. We want you to know what makes them tick, so you can show off how you fit right in with their vibe!
✨Tip Number 3
Practice your pitch! You never know when you’ll meet someone who could help you land that dream job. Keep it concise and highlight your skills that match the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing familiar faces!
We think you need these skills to ace Executive Assistant - Hybrid
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience supporting C-suite executives and showcase your organisational skills. We want to see how you can bring your unique flair to our fast-paced environment!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role and how your proactive approach aligns with our values at StudySmarter. Don’t forget to mention your attention to detail and discretion!
Showcase Your Skills: In your application, be sure to highlight your proficiency in Microsoft Office and any experience with scheduling or expense management systems. We love candidates who can hit the ground running and keep things organised!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get to know you better. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Eden Recruitment Ltd
✨Master the Diary Management
Since diary management is a key part of the role, be prepared to discuss your experience with scheduling and prioritising meetings. Bring examples of how you've handled complex calendars in the past, and maybe even suggest a few strategies you would use to manage the CEO's time effectively.
✨Showcase Your Communication Skills
As an Executive Assistant, you'll need to communicate clearly and professionally. Practice articulating your thoughts and experiences succinctly. Consider preparing a brief overview of how you've successfully managed communications for senior leaders in previous roles.
✨Demonstrate Your Proactive Approach
This role requires a proactive mindset, so think of instances where you've anticipated needs or solved problems before they arose. Be ready to share specific examples that highlight your ability to take initiative and manage competing priorities.
✨Familiarise Yourself with Office Management
Since you'll be overseeing basic office management, brush up on your knowledge of inventory control and vendor liaison. You might want to prepare some questions about their current office processes to show your interest and readiness to contribute.
