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- Tasks: Support the Property Director in managing a luxury residential property portfolio with top-notch standards.
- Company: Join a prestigious family office focused on high-value property management.
- Benefits: Competitive salary, flexible working hours, and opportunities for professional growth.
- Why this job: Be part of an elite team ensuring exceptional living experiences for a high-net-worth family.
- Qualifications: 5+ years in property management, strong communication skills, and a proactive attitude.
- Other info: Dynamic role with opportunities to build relationships and enhance your career in property management.
The predicted salary is between 36000 - 60000 £ per year.
We are seeking an experienced Executive Assistant to support the Property Director and the wider Executive Office in managing a large, privately owned international residential property portfolio. This role sits at the intersection of high-level executive support and property management, providing seamless oversight of family residences, ensuring the smooth operation of the household, and delivering exceptional standards across all properties.
Key Responsibilities
- Provide day-to-day support to the Property Director in managing the family’s residential properties to the highest standards.
- Ensure properties are prepared for family, guests, and visitors, often at short notice.
- Coordinate with household staff, the wider Executive Office team, and external contractors to deliver a seamless and polished experience.
- Conduct regular property inspections to identify any maintenance or operational needs.
- Oversee planned maintenance across the portfolio, keeping accurate records and ensuring communication with all relevant parties.
- Manage reactive maintenance issues: log requests, liaise with contractors, follow up, and ensure all tasks are completed to standard.
- Research, vet, and manage suppliers and contractors, including utilities, to ensure work is delivered on time, within budget, and to the highest standards.
- Maintain close communication with property and household staff to ensure all tasks are addressed promptly.
- Ensure block management companies meet all legislative and regulatory obligations, including fire safety and Building Safety Act compliance.
- Maintain accurate fire safety and building compliance records.
- Act as the family’s representative with tenants, agents, and local stakeholders, ensuring strong relationships and clear communication.
- Manage ASTs (Assured Shorthold Tenancies), liaising with agents for tenant negotiations, renewals, and tenancy matters.
- Ensure all properties comply with current health and safety regulations, insurance requirements, and landlord obligations.
- Maintain comprehensive and up-to-date compliance records.
- Assist the Property Director in collating regular reports for the family.
- Support ongoing process improvements, helping to refine procedures and ensure operational efficiency.
- Maintain and manage own work in progress, reviewing updates regularly with the Property Director.
Candidate Profile
- Minimum 5 years’ experience in property management, ideally within a family office or HNWI environment.
- Demonstrated knowledge of property operations, compliance, and maintenance management.
- Understanding of household plant and equipment (AC, boilers, electrics, lighting systems) preferred but not essential.
- Experience with high-value rentals and tenant management is advantageous.
- Highly professional, discreet, and credible with the ability to represent the family positively.
- Strong interpersonal skills with the ability to build productive relationships with colleagues, household staff, tenants, suppliers, and advisors.
- Commercially astute, globally aware, financially literate, and data-driven.
- Strong organizational skills, capable of managing multiple priorities and working independently.
- Excellent written and verbal communication skills.
- Strong academic background.
- Flexible, proactive, and able to exercise good judgment and discretion in all aspects of work.
EA - UHNW Property Portfolio employer: Eden Recruitment Ltd
Contact Detail:
Eden Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA - UHNW Property Portfolio
✨Tip Number 1
Network like a pro! Reach out to your connections in the property management field and let them know you're on the hunt for an EA role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its properties. Familiarise yourself with their portfolio and be ready to discuss how your experience aligns with their needs. Show them you’re not just another candidate, but someone who genuinely cares about their operations.
✨Tip Number 3
Practice your pitch! Be ready to explain how your skills in property management and executive support make you the perfect fit for the role. Keep it concise and engaging – you want to leave a lasting impression!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace EA - UHNW Property Portfolio
Some tips for your application 🫡
Tailor Your CV: Make sure your CV speaks directly to the role of Executive Assistant in property management. Highlight relevant experience, especially in high-net-worth environments, and showcase your skills in managing multiple priorities and maintaining high standards.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you're the perfect fit for this role. Mention specific experiences that align with the responsibilities listed, like managing properties or coordinating with contractors.
Showcase Your Communication Skills: Since this role involves liaising with various stakeholders, make sure your written application reflects your excellent communication skills. Keep your language clear and professional, and don’t forget to proofread for any typos!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Eden Recruitment Ltd
✨Know Your Property Management Inside Out
Before the interview, brush up on your knowledge of property management, especially in a high-net-worth environment. Familiarise yourself with common maintenance issues, compliance regulations, and the nuances of managing residential properties. This will show that you’re not just experienced but also genuinely interested in the role.
✨Demonstrate Your Interpersonal Skills
Since this role involves liaising with various stakeholders, be prepared to discuss how you've built relationships in previous positions. Share specific examples of how you’ve effectively communicated with household staff, contractors, or tenants. This will highlight your strong interpersonal skills and ability to represent the family positively.
✨Showcase Your Organisational Prowess
The ability to manage multiple priorities is key for this position. Bring along examples of how you’ve successfully juggled various tasks in past roles. Whether it’s coordinating maintenance schedules or managing reports, demonstrating your organisational skills will set you apart from other candidates.
✨Be Ready for Scenario Questions
Expect questions that put you in hypothetical situations related to property management. For instance, how would you handle a last-minute request from the family? Prepare thoughtful responses that showcase your problem-solving skills and proactive approach, as these are crucial for ensuring smooth operations.
