EA to CFO

Executive Assistant to Chief Financial Officer

Company: Global Insurance Firm Location: City of London (Hybrid – 4 days in office, 1 day remote) Salary: Competitive + Bonus + Benefits

About the Company

A prestigious global insurance firm headquartered in the City of London is seeking an experienced Executive Assistant to provide high-level support to the Chief Financial Officer (CFO). This is an exciting opportunity to work in a fast-paced, professional environment with a highly regarded leadership team. The role will require discretion, efficiency, and excellent organisational capabilities.

Role Overview

The Executive Assistant to the CFO will be responsible for delivering first-class administrative and strategic support, ensuring the smooth operation of executive-level functions. Acting as a trusted advisor, this role requires excellent attention to detail, strong problem-solving skills, and the ability to manage highly confidential information with discretion.

Key Responsibilities

• Diary Management – Oversee scheduling and prioritisation of CFO’s commitments, coordinating across multiple stakeholders.
• Board Support – Organising Board meetings, preparing documentation, and ensuring timely distribution of papers.
• Travel Arrangements – Managing complex international travel, including visas, itineraries, and logistical planning.
• Stakeholder Management – Acting as the CFO’s primary liaison, maintaining relationships with key internal and external partners.
• Communication Management – Handling correspondence, screening calls, and drafting high-level communications.
• Project Coordination – Supporting finance-related initiatives and administrative projects as needed.
• Confidentiality & Compliance – Managing sensitive information with professionalism, ensuring compliance with corporate policies.

Candidate Requirements

• Industry Experience: Must have Insurance or Financial Services experience in an Executive Assistant role at Board level.
• Organisational Excellence: Ability to manage complex schedules, anticipate needs, and resolve scheduling conflicts proactively.
• Communication Skills: Strong verbal and written communication skills, capable of drafting and presenting professional correspondence.
• Tech Proficiency: Skilled in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
• Problem-Solving Abilities: Quick thinker with a proactive approach to addressing issues and streamlining processes.
• Professionalism & Discretion: Proven ability to handle highly confidential information with integrity and judgment.

Benefits & Perks

• Hybrid Working: 4 days in the office, Fridays working from home.
• Competitive Compensation: Attractive salary with performance-related bonus.
• Private Medical Insurance: Comprehensive healthcare coverage.
• Generous Annual Leave: 25 days’ holiday, plus company-recognised bank holidays.
• Career Development: Opportunities for training and professional growth within a global organisation.
• Company Culture: Collaborative and inclusive working environment, fostering innovation and teamwork.