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- Tasks: Manage complex diaries, coordinate travel, and provide lifestyle support to a hedge fund Founder.
- Company: Join a prestigious Family Office in Mayfair with a dynamic Lifestyle Team.
- Benefits: Competitive salary, professional growth, and the chance to work in a fast-paced environment.
- Other info: Perfect for those who thrive in a challenging, varied role with excellent career prospects.
- Why this job: Be at the heart of a high-profile lifestyle, making a real difference in daily operations.
- Qualifications: Experience as an Executive Assistant with exceptional organisational skills and discretion.
The predicted salary is between 36000 - 60000 £ per year.
Location: Mayfair, London
Reporting Line: Chief of Staff
Overview
We are seeking a highly organised and discreet Lifestyle Executive Assistant to join a dedicated Lifestyle Team within a Family Office, supporting the Founder of a hedge fund across both personal and business interests. Working closely with the Chief of Staff and wider support team, the successful candidate will help ensure the smooth running of the Founder’s day-to-day commitments. This is a fast-paced and varied role requiring excellent organisational skills, attention to detail, and the ability to manage competing priorities with professionalism and discretion.
Key Responsibilities
- Diary & Schedule Management: Manage the Founder’s complex personal and business diary, ensuring priorities are aligned. Schedule meetings, calls, and engagements across professional and personal commitments. Proactively identify and resolve diary conflicts, adapting to last-minute changes where required.
- Travel & Logistics: Coordinate domestic and international travel, including itineraries, accommodation, and transport. Ensure seamless planning of travel across both business and personal schedules.
- Lifestyle & Personal Support: Provide lifestyle management and personal administrative support to the Founder. Coordinate personal appointments, family commitments, and social engagements. Liaise with household staff, service providers, and external advisors.
- Business Coordination: Support scheduling of business meetings and engagements. Prepare briefing materials and documentation when required. Act as a point of coordination between the Founder and internal or external stakeholders.
- Lifestyle Team & Family Office Support: Work collaboratively as part of the Lifestyle Team supporting the Founder. Provide support to the Chief of Staff with coordination and ad hoc projects. Assist the wider Family Office with administrative and organisational tasks when required. Support the Chief of Staff with coordination and administration relating to property projects, including liaising with advisors, contractors, and service providers.
General Responsibilities
- Maintain absolute confidentiality and discretion at all times.
- Manage changing priorities calmly and efficiently.
- Anticipate needs and proactively solve problems.
Key Requirements
- Graduate calibre or equivalent experience.
- Proven experience as an Executive Assistant, Personal Assistant, or Lifestyle Assistant.
- Exceptional organisational and time management skills with strong attention to detail.
- Ability to work effectively in a fast-paced, demanding environment.
- High levels of discretion, professionalism, and integrity.
- Strong written and verbal communication skills.
- Confidence working with senior stakeholders and managing complex schedules.
- Flexible and adaptable approach to working hours when required.
- Proactive, solutions-focused, and resilient.
Life style EA - Mayfair in City of London employer: Eden Recruitment Ltd
Contact Detail:
Eden Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Life style EA - Mayfair in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the lookout for a Lifestyle EA role. You never know who might have the inside scoop on an opportunity that’s not even advertised yet.
✨Tip Number 2
Nail that interview prep! Research the company and the Founder you’ll be supporting. Prepare thoughtful questions that show you’re genuinely interested in their lifestyle and business needs. This will help you stand out as a candidate who’s ready to hit the ground running.
✨Tip Number 3
Showcase your organisational skills! During interviews, share specific examples of how you've managed complex schedules or resolved conflicts in the past. This will demonstrate your ability to handle the fast-paced environment of a Lifestyle EA.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you along the way, and applying directly can give you a better chance of landing that dream job with us.
We think you need these skills to ace Life style EA - Mayfair in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Lifestyle Executive Assistant role. Highlight your organisational skills and any experience managing complex diaries or travel arrangements. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this fast-paced role. Share specific examples of how you've managed competing priorities and maintained discretion in previous positions. We love a good story!
Showcase Your Communication Skills: Since this role involves liaising with various stakeholders, make sure your written communication is top-notch. Keep your application clear and concise, and don’t forget to proofread for any sneaky typos. We appreciate attention to detail!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive – a key trait we’re looking for!
How to prepare for a job interview at Eden Recruitment Ltd
✨Master the Diary Management
Since this role involves managing a complex diary, make sure to brush up on your scheduling skills. Familiarise yourself with tools like Google Calendar or Outlook, and be ready to discuss how you would handle conflicting appointments or last-minute changes.
✨Showcase Your Discretion
Discretion is key in this position. Prepare examples from your past experiences where you maintained confidentiality and handled sensitive information. This will demonstrate your professionalism and integrity, which are crucial for the role.
✨Highlight Your Organisational Skills
Be ready to talk about specific strategies you use to stay organised. Whether it’s using task management apps or prioritising tasks effectively, showing that you have a system in place will impress the interviewers.
✨Prepare for Lifestyle Management Questions
Expect questions about how you would coordinate personal appointments and manage lifestyle needs. Think of scenarios where you’ve successfully juggled multiple responsibilities and be prepared to share those stories.