Executive Assistant - Hybrid in City of London

Job Title: Executive Assistant to the Chief Executive Officer

Location: London Office, United Kingdom

Reporting Line: Chief of Staff

Hybrid 3 days in office

Role Overview

The Executive Assistant (EA) will provide high-level administrative and organisational support to the Chief Executive Officer. The role requires exceptional attention to detail, strong judgement, discretion, and a proactive approach. In addition to supporting the CEO, the EA will provide light-touch assistance to three members of the Senior Leadership Team (SLT) and oversee basic office management responsibilities to ensure the smooth day-to-day running of the London office.

This is a fast-paced, high-trust role requiring flexibility, professionalism, and the ability to manage competing priorities with confidence.

Key Responsibilities

CEO & Senior Leadership Support

• Provide comprehensive diary management for the CEO, including scheduling meetings, appointments, and managing complex workflows.
• Coordinate international and domestic travel arrangements, including flights, accommodation, ground transport, visas, and detailed itineraries.
• Prepare, submit, and reconcile expense claims for the CEO and provide support to selected SLT members as required.
• Offer administrative support to three SLT members, including diary coordination, meeting preparation, and ad hoc tasks.

Office Management

• Act as a key point of contact for visitors, clients, and external partners, including meet-and-greet coordination.
• Manage office supplies, including ordering, stock control, and inventory replenishment.
• Liaise with courier services to arrange the timely dispatch and receipt of documents and packages.
• Coordinate with facilities management and external vendors on general office requirements.
• Answer incoming calls and provide office cover when the Office Manager is unavailable.

General Administration

• Prepare correspondence, documents, and presentations as directed by the CEO.
• Maintain confidential records and files, ensuring strict adherence to data privacy and confidentiality standards.
• Support internal meetings, events, workshops, and logistical arrangements as required.

Skills & Experience

• Proven experience supporting C-suite executives or senior leadership teams in a fast-paced, professional environment.
• Outstanding organisational and time-management skills, with the ability to prioritise effectively and manage multiple tasks simultaneously.
• Excellent written and verbal communication skills, with strong interpersonal capabilities.
• High level of discretion, integrity, and professionalism.
• Strong attention to detail and a proactive, solutions-focused mindset.
• Proficient in Microsoft Office applications (Outlook, Word, Excel, PowerPoint) and familiar with common scheduling and expense management systems.
• Experience in basic office management, vendor liaison, and courier coordination.
• Flexible, adaptable, and a collaborative team player.